RFP_C250389_Insurance_Indemnification_Memo.pdf

INTEROFFICE MEMO

Date June 2, 2026

To: Regie Peaslee, Risk Management

From: Andrew Coppolo, CAMM

Subject: RFP 250389 “Foreign Language Translation Services”

Below please find a copy of the insurance limits and indemnification language for your review. The selected consultant shall provide on-call foreign language translation services in a timely manner for a variety of Customer Relations, Marketing and Public Information programs. The effort is a time-and-expense price contract budgeted for $150,000 for a 3-year term.

Please review the below standard insurance requirements and indemnification language and advise on the acceptability of this procurement.

ARTICLE 9. INSURANCE

A. CONSULTANT shall procure and maintain insurance coverage during the entire term of this Agreement. Coverage shall be full coverage and not subject to self-insurance provisions. CONSULTANT shall provide the following insurance coverage:

1. Commercial General Liability, to include Products/Completed

Operations, Independent Contractors’, Contractual Liability, and Personal Injury Liability, and Property Damage with a minimum limit of $1,000,000.00 per occurrence and

$2,000,000.00 general aggregate.

2. Automobile Liability Insurance to include owned, hired and non-owned autos with a combined minimum single limit of $1,000,000.00 each accident;

3. Workers’ Compensation with limits as required by the State of

California including a waiver of subrogation in favor of AUTHORITY, its officers, directors, employees or agents; and

4. Employers’ Liability with minimum limits of $1,000,000.00.

B. Proof of such coverage, in the form of a certificate of insurance, with the

AUTHORITY, its officers, directors, employees and agents, designated as additional insureds as required by contract. In addition, provide an insurance policy blanket additional insured endorsement. Both documents must be received by AUTHORITY prior to commencement of any work. Proof of insurance coverage must be received by

AUTHORITY within ten (10) calendar days from the effective date of this Agreement.

Such insurance shall be primary and non-contributive to any insurance or self-insurance maintained by the AUTHORITY. Furthermore, AUTHORITY reserves the right to request certified copies of all related insurance policies.

C. CONSULTANT shall include on the face of the Certificate of Insurance the

Agreement No. C250389; and, the Contract Administrator’s Name, Andrew Coppolo.

D. CONSULTANT shall also include in each subcontract the stipulation that subcontractors shall maintain insurance coverage in the amounts required from

CONSULTANT as provided in this Agreement.

E. CONSULTANT shall be required to immediately notify AUTHORITY of any modifications or cancellation of any required insurance policies.

ARTICLE 14. INDEMNIFICATION

CONSULTANT shall indemnify, defend and hold harmless AUTHORITY, its officers, directors, employees and agents from and against any and all claims (including attorneys' fees and reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, damage to or loss of use of property caused by the negligent acts, omissions or willful misconduct by CONSULTANT, its officers, directors, employees, agents, subcontractors or suppliers in connection with or arising out of the performance of this Agreement.