RFP_250389_Procurement_Plan_Signed.pdf

Revised: 07/20/2010

INTEROFFICE MEMO

Date: July 7, 2026

To: Catie Logan, Marketing Specialist, OCTA Marketing & Customer Engagement”

From: Andrew Coppolo, Senior Contract Administrator, CAMM

Subject: PROCUREMENT PLAN, RFP 250389 "Foreign Language Translation Services”

Please review the procurement plan for the subject RFP and advise on your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.

Procurement Type: RFP IFB

Justification (explain the rationale for using the particular procurement type):

A Request for Proposals (RFP) will be issued as the nature of the requirement demands that evaluation criteria, in addition to price, be used to select a firm for award to provide foreign language translation services.

Evaluation Criteria:

PROPOSAL WEIGHT

Qualifications of the Firm 30%

Staffing/Project Organization 30%

Work Plan 20%

Cost 20%

Justification: The weights are structured differently from the standard 25% per category to stress the importance of the Qualifications of the Firm and the Staffing/Project Organization. The primary focus of the evaluation is Qualifications of the firm and because the firm will require access to individuals with multiple languages to successfully complete the various projects as needed. Staffing/Project Organization is essential because the translator will need to be able to clearly communicate with the community through oral and written reports in foreign languages. The lowest evaluation criteria are Work Plan and Cost because they are not as critical for the success of the project.

The Work Plan will not differ much per proposal and the cost is based on the cost per word and/or hourly rate depending on the services requested.

Contract Type: Time & Expense CTO-Based Firm Fixed Price

Procurement Plan, RFP 250389

Revised: 07/09//2010

Justification (Explain the rationale for using the particular contract type): The contract type is time and expense because firms are requested to propose hourly rates for the services specified in the Scope of Work. The RFP does not have a specific Scope of Work detailing individual tasks and the services are as-needed. Therefore, a firm-fixed price contract cannot be used.

Retention: Yes % No N/A

Prevailing Wages: Yes $ No N/A

Liquidated Damages: Yes $ No N/A

P.M. to provide support documentation identifying how the LD amount was established.

Procurement Schedule: Attached

Suggested Evaluation Team Members:

Internal Evaluators:

Catie Logan, Marketing Specialist, OCTA Marketing & Customer Engagement

Melina Cabrera, Senior Marketing Specialist, OCTD Marketing & Customer Service

Ted Nguyen, Senior Section Manager, Public Outreach

Contract Term: Five (5)-Year Term

Funding Source: Local Measure M Federal (Surface Transportation Block Grant)

Dollar Amount: Term $150,000.00

Independent Cost Estimate Received: Yes No

Requisition Received: Yes # R001758 No

DBE Goal: Yes No

Comments:

Procurement Plan, RFP 250389

Revised: 07/09//2010

Project Manager Concurrence:

_______________________________________ ____7/9/2026______ Catie Logan, Marketing Specialist, OCTA Marketing and Customer Engagement Date

CAMM Section/Department Manager Concurrence:

Rebecca Abeyta, Section Manager III, CAMM Date

07/10/2026