RFP_Attachment_6.3_Cost_Proposal_(FINAL)_updated.xlsx
XLSX spreadsheet 27 KB Posted
- Attached to
- Rural Service Patrol - UPDATED
- Solicitation number
- RFP 40100-51575
- Issued by
- Tennessee
About this file
This document is a Cost Proposal (RFP Attachment 6.3) for the Tennessee Department of Transportation's (TDOT) Rural Service Patrol (RSP) contract. The RFP seeks a qualified provider to deliver motorist assistance and Traffic Incident Management (TIM) support along 874.2 miles of interstate highways, including I-24, 40, 65, 75, 81, 140, 269, and 840. Services will be provided Monday through Sunday from 6 a.m. to 10:30 p.m., with the contractor responsible for providing vehicles, personnel, and equipment to assist stranded motorists, relocate disabled vehicles, provide basic first aid, and manage traffic during incidents. The contract will span 62 months, with a pre-response conference scheduled for September 8, 2025, proposal responses due by October 15, 2025, and an anticipated contract award on November 17, 2025.
The cost proposal includes both required and optional services, with detailed hourly rates for project managers, shift supervisors, operators, and on-call personnel. The pricing structure includes a mobilization, management, and administration component, with 40% payable upon contract effective date and 1.0% payable per invoice period for 60 months. Optional services include debris removal systems, electronic LED flares, electric vehicle charging, trailer-mounted attenuators, and tethered unmanned aerial systems. The evaluation will use a scoring method based on the lowest evaluation cost amount, with a maximum of 30 points allocated to the cost proposal. The state explicitly notes that the evaluation factors do not guarantee specific work volumes or minimum purchase quantities, and the state is not obligated to request services at any predetermined dollar amount.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_%20Attachment_6_3_Cost_Proposal_FINAL_REVISED_9_30_25.xlsx | XLSX spreadsheet | |
| Amendment_2-Questions_and_Comments_Final.pdf | ||
| Amendment_3-Reference_Questionnaire.pdf | ||
| RFP_40100-51575.pdf | ||
| Amendment_1_Schedule_Change-1.pdf | ||
| RFP_40100-51575.pdf | ||
| Amendment_2-Questions_and_Comments_Final.pdf | ||
| Amendment_1_Schedule_Change-1.pdf | ||
| RFP_%20Attachment_6_3_Cost_Proposal_FINAL_REVISED_9_30_25.xlsx | XLSX spreadsheet | |
| Amendment_1_Schedule_Change-1.pdf | ||
| RFP_40100-51575.pdf | ||
| RFP_Attachment_6.3_Cost_Proposal_(FINAL)_updated.xlsx | XLSX spreadsheet | |
| RFP_40100-51575.pdf |
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Text version
RFP Att. 6.3 Cost Proposal
| RFP ATTACHMENT 6.3. | |||||||||||||||||||||
| COST PROPOSAL & SCORING GUIDE | |||||||||||||||||||||
| NOTICE: THIS COST PROPOSAL MUST BE COMPLETED EXACTLY AS REQUIRED | |||||||||||||||||||||
| COST PROPOSAL SCHEDULE— The Cost Proposal, detailed below, shall indicate the proposed price for goods or services defined in the Scope of Services of the RFP Attachment 6.6., Pro Forma Contract and for the entire contract period. The Cost Proposal shall remain valid for at least one hundred twenty (120) days subsequent to the date of the Cost Proposal opening and thereafter in accordance with any contract resulting from this RFP. All monetary amounts shall be in U.S. currency and limited to two (2) places to the right of the decimal point. | |||||||||||||||||||||
| The Respondent shall fill out BOTH the Required Services table and Optional Services table. | |||||||||||||||||||||
| NOTICE: | The Evaluation Factor associated with each cost item is for evaluation purposes only. The evaluation factors do NOT and should NOT be construed as any type of volume guarantee or minimum purchase quantity. The evaluation factors shall NOT create rights, interests, or claims of entitlement in the Respondent. | ||||||||||||||||||||
| Notwithstanding the cost items herein, pursuant to the second paragraph of the Pro Forma Contract section C.1. (refer to RFP Attachment 6.6.), the State is under no obligation to request work from the Contractor in any specific dollar amounts or to request any work at all from the Contractor during any period of this Contract. | |||||||||||||||||||||
| This Cost Proposal must be signed, in the space below, by an individual empowered to bind the Respondent to the provisions of this RFP and any contract awarded pursuant to it. If said individual is not the President or Chief Executive Officer, this document must attach evidence showing the individual’s authority to legally bind the Respondent. | |||||||||||||||||||||
| RESPONDENT SIGNATURE: | |||||||||||||||||||||
| PRINTED NAME & TITLE: | |||||||||||||||||||||
| DATE: | |||||||||||||||||||||
| RESPONDENT LEGAL ENTITY NAME: | |||||||||||||||||||||
| Cost Item Description | Proposed Cost & Evaluation Factors | State Use ONLY | |||||||||||||||||||
| Year 1 | Evaluation | Year 1 Total Cost (sum x factor) | Year 2 | Evaluation | Year 2 Total Cost (sum x factor) | Year 3 | Evaluation | Year 3 Total Cost (sum x factor) | Year 4 | Evaluation | Year 4 Total Cost (sum x factor) | Year 5 | Evaluation | Year 5 Total Cost (sum x factor) | Evaluation Cost | ||||||
| Factor | Factor | Factor | Factor | Factor | |||||||||||||||||
| REQUIRED SERVICES | |||||||||||||||||||||
| Contractor RSP Project Manager | $0.00 | 1,040 | $0.00 | $0.00 | 1,040 | $0.00 | $0.00 | 1,040 | $0.00 | $0.00 | 1,040 | $0.00 | $0.00 | 1,040 | $0.00 | $0.00 | |||||
| / HOURS | / HOURS | / HOURS | / HOURS | / HOURS | |||||||||||||||||
| Contractor RSP Executive Assistant | |||||||||||||||||||||
| $0.00 | 1,912 | $0.00 | $0.00 | 1,912 | $0.00 | $0.00 | 1,912 | $0.00 | $0.00 | 1,912 | $0.00 | $0.00 | 1,912 | $0.00 | $0.00 | ||||||
| / HOURS | / HOURS | / HOURS | / HOURS | / HOURS | |||||||||||||||||
| Contractor RSP Shift Supervisors | $0.00 | 23,360 | $0.00 | $0.00 | 23,360 | $0.00 | $0.00 | 23,360 | $0.00 | $0.00 | 23,360 | $0.00 | $0.00 | 23,360 | $0.00 | $0.00 | |||||
| / HOURS | / HOURS | / HOURS | / HOURS | / HOURS | |||||||||||||||||
| Contractor RSP Operators | |||||||||||||||||||||
| $0.00 | 192,720 | $0.00 | $0.00 | 192,720 | $0.00 | $0.00 | 192,720 | $0.00 | $0.00 | 192,720 | $0.00 | $0.00 | 192,720 | $0.00 | $0.00 | ||||||
| / HOURS | / HOURS | / HOURS | / HOURS | / HOURS | |||||||||||||||||
| AM & PM Shift On-Call RSP Operators | $0.00 | 4,000 | $0.00 | $0.00 | 4,000 | $0.00 | $0.00 | 4,000 | $0.00 | $0.00 | 4,000 | $0.00 | $0.00 | 4,000 | $0.00 | $0.00 | |||||
| / HOURS | / HOURS | / HOURS | / HOURS | / HOURS | |||||||||||||||||
| Overnight On-Call RSP Operators | |||||||||||||||||||||
| $0.00 | 2,000 | $0.00 | $0.00 | 2,000 | $0.00 | $0.00 | 2,000 | $0.00 | $0.00 | 2,000 | $0.00 | $0.00 | 2,000 | $0.00 | $0.00 | ||||||
| / HOURS | / HOURS | / HOURS | / HOURS | / HOURS | |||||||||||||||||
| Mobilization, Management, and Administration | |||||||||||||||||||||
| 40% payable upon Contract Effective Date. (See Section A.5.a.) and 1.0% payable per invoice period for 60 months. | $0.00 | 1 | $0.00 | $0.00 | |||||||||||||||||
| / Lump Sum Payment | |||||||||||||||||||||
| EVALUATION COST AMOUNT (sum of evaluation costs above): | |||||||||||||||||||||
| The Solicitation Coordinator will use this sum and the formula below to calculate the Cost Proposal Score. Numbers rounded to two (2) places to the right of the decimal point will be standard for calculations. | $0.00 |
| lowest evaluation cost amount from all proposals for required services | x 25 | |
| evaluation cost for required services amount being evaluated | (maximum possible score) | |
| State Use – Solicitation Coordinator Signature, Printed Name & Date: |
| Cost Item Description | Proposed Cost & Evaluation Factors | State Use ONLY | ||||||||||||||
| Year 1 | Evaluation | Year 1 Total Cost (sum x factor) | Year 2 | Evaluation | Year 2 Total Cost (sum x factor) | Year 3 | Evaluation | Year 3 Total Cost (sum x factor) | Year 4 | Evaluation | Year 4 Total Cost (sum x factor) | Year 5 | Evaluation | Year 5 Total Cost (sum x factor) | Evaluation Cost | |
| Factor | Factor | Factor | Factor | Factor | ||||||||||||
| OPTIONAL SERVICES |
This cost shall include initial deployment, ongoing operations and maintenance
| Debris Removal System (A.16.a.) | $0.00 | 40 | $0.00 | $0.00 | 40 | $0.00 | $0.00 | 40 | $0.00 | $0.00 | 40 | $0.00 | $0.00 | 40 | $0.00 | $0.00 | |||||
| / Vehicle | / Vehicle | / Vehicle | / Vehicle | / Vehicle | |||||||||||||||||
| Electronic LED Flares (A.16.b.) | |||||||||||||||||||||
| $0.00 | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | ||||||
| / Year | / Year | / Year | / Year | / Year | |||||||||||||||||
| Quick Charging for Electric Vehicles (A.16.c.) | $0.00 | 40 | $0.00 | $0.00 | 40 | $0.00 | $0.00 | 40 | $0.00 | $0.00 | 40 | $0.00 | $0.00 | 40 | $0.00 | $0.00 | |||||
| / Vehicle | / Vehicle | / Vehicle | / Vehicle | / Vehicle | |||||||||||||||||
| Trailer-Mounted Attenuator (A.16.d.) | $0.00 | 20 | $0.00 | $0.00 | 20 | $0.00 | $0.00 | 20 | $0.00 | $0.00 | 20 | $0.00 | $0.00 | 20 | $0.00 | $0.00 | |||||
| / Unit | / Unit | / Unit | / Unit | / Unit | |||||||||||||||||
| Tethered Unmanned Aerial Systems (A.16.e.) | $0.00 | 20 | $0.00 | $0.00 | 20 | $0.00 | $0.00 | 20 | $0.00 | $0.00 | 20 | $0.00 | $0.00 | 20 | $0.00 | $0.00 | |||||
| / Unit | / Unit | / Unit | / Unit | / Unit | |||||||||||||||||
| Remote Vehicle Location Application for Motorists (A.16.f.) | |||||||||||||||||||||
| $0.00 | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | 1 | $0.00 | $0.00 | ||||||
| / Year | / Year | / Year | / Year | / Year | |||||||||||||||||
| EVALUATION COST AMOUNT (sum of evaluation costs above): | |||||||||||||||||||||
| The Solicitation Coordinator will use this sum and the formula below to calculate the Cost Proposal Score. Numbers rounded to two (2) places to the right of the decimal point will be standard for calculations. | $0.00 |
| lowest evaluation cost amount from all proposals for optional services | x 5 | |
| evaluation cost for optional services amount being evaluated | (maximum possible score) | |
| State Use – Solicitation Coordinator Signature, Printed Name & Date: |
Total Points for Cost proposal (Required Services+Optional Services) out of 30 0
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