RFP Attachment 2_CAT-F Safety Plan.pdf

Industrial Safety & Health Requirements

I. CONTRACTOR REQUIREMENTS

The Contractor shall develop a Safety and Health Plan as required by Contract SOO, Attachment 4:

PREPARATION OF THE STATEMENT OF WORK, Government areas of interest with the CAT-F Acquisition SOW, Section 3.f. Safety.

A. In the plan, the Contractor shall address in detail the items listed in Parts II and III of the Safety and Health Plan, as applicable. Repeating the referenced standard without addressing the Contractor’s specific processes or procedures is not acceptable.

1. If task specific procedures are incorporated into a Contractor’s local document, those procedures must be attached to the submitted Safety and Health Plan. Referencing the Contractor’s local procedure/document in the Safety and Health Plan is not adequate.

2. If the Contractor’s local procedure/document is not attached, the submitted Safety Plan will be returned unacceptable.

II. PROGRAM REQUIREMENTS

A. Environmental, Safety, And Occupational Health (ESOH):

The Contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and the protection of their employees.

Additionally, the Contractor shall be responsible for the safety and health of all contractor and subcontractor employees.

B. Voluntary Protection Programs (VPP):

The Air Force is part of the OSHA’s VPP. The Contractor shall familiarize themselves with the requirements of VPP. Information on VPP can be accessed at http://www.osha.gov. The intent of the Air Force Safety Program is to prevent injuries and to communicate our safety expectations with potential offerors as well as those contractors awarded a government contract. The Air Force’s interest is to protect personnel working in or around contractor operations, and to protect Air Force equipment/property.

C. Contractor Employees:

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. The Government will not assume liability or responsibility for the contractor's compliance or non-compliance with such requirements.

1. The Contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards.

2. The Contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks.

http://www.osha.gov/

3. The Contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within.

4. The Contractor is required to flow down the safety requirements/specification to all subcontractors.

5. The Contractor shall ensure that Contractor personnel are not working in surroundings, or under working conditions, which are unsafe or dangerous to their health.

6. The Contractor shall coordinate and perform work so as not to impact the safety of government employees or cause damage to government property.

a) This requires providing personnel with protective equipment and associated safety equipment as may be necessary.

7. The Contractor shall also protect personnel from hazards generated by the work.

8. If the contractor employs non-english speaking employees, the Contractor shall post bilingual signs and have written procedures for specific tasks in applicable languages.

D. Inspections:

1. Air Force Environmental, Safety, Occupational Health and Fire protection officials or responsible Quality Assurance Evaluator (QAE) may periodically enter a Contractor’s workplace to verify working conditions of Air Force personnel.

2. If an Air Force employee observes improper procedures or unsafe conditions exists which place Air Force personnel or equipment/facilities in jeopardy, the contractor shall remove personnel and/or equipment from the unsafe condition and immediately notify the Contracting Officer and the Installation Safety Office.

NOTE

Notify the Installation Safety Office if an OSHA inspector visits your site unescorted by an Air Force Safety Technician. The safety office contact numbers for each location are listed in the table below.

3. Department of Labor (DoL), OSHA inspectors are authorized right of entry to inspect any place of employment operated by an Air Force contractor. They can be considered “no notice” inspections.

4. Noncompliance with safety requirements can result in work stoppage, inexcusable delays, and/or costly fines issued by the DoL

5. The Government will not assume liability or responsibility for the Contractor's compliance or non-compliance with such requirements.

6. Fines and additional costs for violations levied against the Contractor as a result of OSHA findings, and/or installation safety, fire, health or environmental are the sole responsibility of the Contractor and shall not be passed through to the Government.

E. Mishap Notification:

The Contractor shall notify the Base Safety Office with a goal of (4) four hours and not to exceed twenty-four (24) hours after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation.

The table below is the contact information associated with the respective Base Safety Offices:

SAFETY OFFICE LOCATION CONTACT NUMBER

Robins AFB 478-926-7233 Eglin AFB 850-882-2540 Edwards AFB 661-277-2623 Moody AFB 229-257-3579

The following will apply to mishaps to the GFE/GFP at the supplier facilities of value exceeding $20,000 (material plus labor):

1. The Contractor shall notify the Installation Safety Office telephonically with a goal of (4) four hours and not to exceed twenty-four (24) hours after initial notification of all mishaps or incidents for damage to DoD property and employee injuries as a result of the contract operation.

2. The Contractor shall notify the AFLCMC Safety office telephonically at (937) 904-3386 during duty hours and (937) 510-1184 after hours; as well as notifying the contracting units safety office via email at 78abw.se.frontoffice@us.af.mil. Local Safety Office numbers are identified for each location in paragraph in the table above.

3. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three business days to the Government Representative, the Procurement Contracting Officer (PCO) or the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Installation Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 business days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a) Contract, Contract Number, Name and Title of Person(s) Reporting

b) Date, Time and exact location of accident/incident

c) Brief Narrative of accident/incident (Events leading to accident/incident)

d) Cause of accident/incident, if known

e) Estimated cost of accident/incident (material and labor to repair/replace)

f) Impound Authority Name and Phone Number (as applicable)

g) Nomenclature of equipment and personnel involved in accident/incident

h) Corrective actions (taken or proposed)

i) Other pertinent information

4. If requested by Government Personnel (PCO/ACO), the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the investigating safety office.

5. If the Government investigates the mishap, the Contractor and the subcontractors shall cooperate fully and assist the government personnel until it is resolved.

F. Impoundment Procedures:

The Contractor shall establish written impoundment procedures, as part of their Safety and Health Plan. Impound data must be included in the Mishap Notification Procedures as applicable. As a minimum, the Contractor’s procedures must address:

1. Appointment of Impound Authority in writing (copy faxed to QAP and Safety Office)

2. Impound Authority e-mail address and phone numbers

3. Specific instructions (cordon, facility locked facility, etc.) to secure the site or government asset, to prevent tampering with the aircraft, site or government assets

4. Specific instructions or measures to ensure only authorized personnel directly involved in management, SAFING, troubleshooting, or repair of aircraft or equipment gain access to the impound site

5. Additional guidance is located within AFI 21-101, AFMC Supplement 1

G. Contractor Safety and Health Program:

1. The Contractor shall establish and maintain an acceptable safety and health program.

2. As part of the Contractor Safety and Health Program, the Contractor shall assign in their plan, by name and phone number, a person who will be the primary point of contact for safety and health issues for the on-site operation.

3. The Contractor shall prepare a safety and health plan in accordance with PART I, PART

II, and PART III, incorporating the listed elements in PART II and addressing in detail, as applicable, the items below in PART III of this Appendix.

a) The plan must be accepted by the Government and will be incorporated into the awarded contract.

4. Should a master safety and health plan remain on file with the Installation Safety Office, the Contractor shall ensure that it is current, updated, and includes all elements below in section 5.a) and b).

5. The Contractor shall include an addendum to the plan delineating the processes below:

a) Changes to the Plan. If, during the performance of this contract, changes to the

Contractor’s Safety and Health Plan are required, the contractor shall submit a revised Safety and Health Plan to the Contracting Monitor and/or Contracting Officer’s representative (COR). The same process of review and negotiation (if applicable) involved in the original submission applies to any revision submitted after contract award. The accepted revised Safety and Health Plan shall then be incorporated by contract modification as an attachment or by reference.

b) Tracking Rates. The Contractor’s Safety and Health Plan shall identify how their Total Case Incident Rate (TCIR) and Days Away, Restricted and/or Transferred (DART) rates, or comparable insurance rates or compensation injury rates will be tracked, and the corrective measures to be used if these rates begin to decline. The contractor must also describe the processes and procedures to be used to track their compliance with their Safety and Health Plan and how they will correct any deviations from the plan, when and if identified.

III. PROGRAM ELEMENTS

The Contractor’s safety and health plan shall address how compliance with the subsequent requirements will be met as applicable. The Contractor shall ensure the safety plan shall clearly define company procedures on specific tasks/processes, personnel qualifications, how facilities comply with fire requirements to include the electrical wiring and fire protection systems installed (i.e., fire suppression, fire detection, fire extinguishers, firewall ratings, etc.), required equipment used to accomplish tasks and other necessary requirements to ensure the protection of government personnel and property. The Contractor’s safety and health plan shall meet, but may exceed the referenced standards. The following represent a list of required elements, as applicable, for the performance of this contract.

A. Pedestrian Crosswalks:

All contractor personnel shall use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians do not have the right of way unless they are already in the crosswalk.

Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

B. Motor Vehicles:

The Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations; DoDI 6055.4, DoD Traffic Safety Program; and DAFI 91-207, USAF Traffic Safety Program. Each applies to all persons at any time on an Air Force installation and includes all leased, owned, or privatized property including housing areas. In addition, DAFI 13- 213, Airfield Driving, and applicable local guidance applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on an Air Force installation, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission. Note: Installation commanders of all DoD installations in the United States and over which the United States has exclusive or concurrent legislative jurisdiction are delegated the authority to establish additional vehicular and pedestrian traffic rules and regulations for their installations. All persons on a military installation shall comply with locally established vehicular and pedestrian traffic rules and regulations. A person found guilty of violating, on a military installation, any State vehicular or pedestrian traffic law or local DoD 5525.4, paragraph 3 – 4: Pursuant to the authority established in Enclosure 1, installation vehicular or pedestrian traffic rule or regulation made applicable to the installation under the provisions of this directive is subject to a fine of not more than $50 or imprisonment for not more than 30 days, or both, for each violation (40 U.S.C., Section 318c (reference d).

C. Housekeeping:

The Contractor shall conduct housekeeping per the requirements in OSHA Standard 29 CFR

1910.141. Clean as you go will be enforced. Refuse, trash, and debris will be collected daily and not left on site to prevent hazards during high winds and inclement weather.

D. Walking/Working Surfaces:

The Contractor shall comply with the standards in: 29 CFR 1910, Subpart D and NFPA 101, Life Safety Code. All interior walking and working surfaces which are part of the means of egress shall remain clear at all times and comply with the requirements of NFPA 101. Floors shall be kept in good condition and free of defects that can endanger workers or interfere with the handling of materials. Housekeeping – methods and controls are in place to minimize tripping hazards, the accumulation of flammable/combustible materials, etc. Portable metal ladders – methods and controls are in place to ensure inspection and safe use. Open-sided floors/platforms/runways must be protected and not left uncovered to prevent injury.

E. Personal Protective Equipment:

The Contractor shall comply with the standards in: 29 CFR 1910.132, 134, 136, Subpart I and 29 CFR 1926.28, 95, 100, 101, 102, & 951. Personal/Safety protective equipment is required to be worn when employees are exposed to a potential hazard, working overhead, falling objects, etc.

Contractor’s Safety Plan shall also address:

1. Eye and face protection

2. Head protection

3. Foot Protection

4. Electrical protective equipment

5. Hand protection

6. Safety harnesses, life lines, and lanyards

F. Hearing Conservation Program Elements:

The Contractor shall comply with the standards in: 29 CFR 1910.95 and 29 CFR 1926.52. Note:

Noise exposures are based on ACGIH guidelines of 85 dB TWA. Contractor’s Safety Plan shall also address:

1. Monitoring (survey of noise producing equipment)

2. Audio metric testing

3. Hearing Protectors

4. Training

5. Recordkeeping/Access to information and training material

G. Medical and First Aid:

The Contractor shall comply with the standards in: 29 CFR 1910, Subpart K and 29 CFR 1926, Subpart C. Contractor’s Safety Plan shall also address:

1. Adequate first aid supplies

2. Recordkeeping

3. Reporting and investigating accidents/incidents

4. Off-site physician(s)

5. Maintenance of and employee access to exposure monitoring data and medical records

H. Respiratory Protection Program Elements:

The Contractor shall comply with the standards in: 29 CFR 1910.134 and 29 CFR 1926.134.

Respirators are required to be worn if employees are exposed to inhalation hazard. Contractor’s Safety Plan shall also address:

1. Training

2. Medical evaluation

3. Fit tests

4. Selection of respiratory equipment

5. Storage of respiratory equipment

6. Pre-use checks

I. Confined Space Program Elements:

1. The Contractor shall comply with the standards in: 29 CFR 1910.120, 146 and 29 CFR

1926.21 and 353 and AFMAN 91-203, Air Force Occupational Safety Fire and Health Standards. A confined space must meet the following three criteria:

a) Be large enough and so configured that an employee can bodily enter and perform assigned work

b) Has limited or restricted means for entry or exit, e.g., tanks, vessels, silos, storage bins, hoppers, vaults, and pits are spaces that may have limited means of entry.

c) Is not designed for continuous employee occupancy, e.g., underground vaults, tanks, storage bins, manholes, pits, silos, process vessels, and pipelines.

2. Contractor’s Safety Plan shall address:

a) Hazards of confined space

b) Permit and Non-permit confined spaces

c) Responsibilities of management, entry supervisor, authorized entrant, and authorized attendants

d) Training requirements

e) Permit handling and approval

f) Emergency and rescue plans

g) Testing and monitoring requirements

h) Special hazards

i) Posting requirements (applicable to subcontractor operated facilities)

J. System Modification which Alters Form, Fit or Function:

The Contractor shall comply with: MIL-STD 882E Standard Practice for System Safety.

K. Compressed Gas and Compressed Air Equipment:

The Contractor shall comply with the standards in: 29 CFR 1910.169, Subpart M. Contractor’s Safety Plan shall also address:

1. Employee Training

2. Inspections

3. Storage and Handling

L. Materials Handling and Storage:

The Contractor shall comply with the standards in: 29 CFR 1926.250, 953, 957 and 29 CFR 1910.101, Subparts F, H & N and 29 CFR 1910.178, Powered Industrial Truck. Contractor’s Safety Plan shall also address:

1. Storage and handling of materials

2. Disposal of trash from elevations

3. Personnel lifting techniques--proper storage to prevent shifting, for stability, etc.

4. Rigging (requirements, inspection, components, and qualifications)

5. Equipment (use in handling materials)

6. Industrial trucks (training, inspection, maintenance, and safe use

M. Handling, Storage, and Use of Flammable/Combustible Liquids:

The Contractor shall comply with the standards in: NFPA 30, Flammable and Combustible Liquids Code, 2008 Edition, NFPA 33 Spray Application Using Flammable or Combustible Materials, DoDI 4145.19-R-1, Storage and Materials Handling, and DoDI 4140.25-M for POL storage.

N. Toxic and Hazardous Substances:

The Contractor shall comply with the standards in: 29 CFR 1910, Subpart Z and 29 CFR 1926, Subpart Z. Contractor’s Safety Plan shall also address a section related to working with toxic and hazardous substances, such as asbestos, benzene, lead, and styrene, where the following areas are addressed:

1. Threshold Limit Values (TLV)-Exposure monitoring

2. Medical surveillance

3. Work practices

4. Engineering controls

5. Respiratory protection

6. Protective clothing (PPE)

O. Hazardous Communications:

The Contractor shall comply with the standards in: 29 CFR 1910.1200. Contractor’s Safety Plan shall also address:

1. Written Program-list of hazardous chemicals

2. Identify the hazardous chemical(s) - labeling system

3. MSDS data sheet location

4. Employee information and training-methods used to inform employees of the hazards, and precautionary measures

P. Hazardous Materials:

The Contractor shall comply with the standards in: 29 CFR 1910.120, Subpart H – The Handling and Storing of Hazardous Materials (chemicals, compressed air, acetylene, etc. When handling the hazardous material the following must be accomplished: Compressed gases – training, handling, storage, use, and PPE; flammable and combustible liquids – training, handling, storage use, and PPE. Contractor’s Safety Plan shall also address:

1. Training, handling, storage, use and PPE

2. Explosives and blasting agents

3. Dipping and coating operations

Q. Hazardous Waste Operations:

The Contractor shall comply with the standards in: 29 CFR 1910.120 and 29 CFR 1926.65.

Contractor’s Safety Plan shall also address:

1. Emergency Response Plan

2. Personal Protective Equipment

3. Medical Surveillance

4. Health and Safety Plan (HASP– required elements have been incorporated)

5. Employee Training

R. Electrical:

The Contractor shall comply with the standards in: 29 CFR 1910, Subpart S, 29 CFR 1926, Subpart K, DAFMAN 91-203, Air Force Occupational Safety Fire and Health Standards, Chap 8, and NFPA 70. All electrical wiring must be IAW National Electrical Code (NEC) 70. Electrical wiring and equipment shall be a type listed by UL or another recognized listing agent.

1. Selection and use of work practices

2. Training (basic electrical safety knowledge)

3. Use of equipment (handling, visual inspection, rating of equipment)

4. GFCI Protection for outside contractor drops and wet/damp areas

5. Arc Flash

S. Hazardous Energy Control Program Elements (Lockout-Tagout):

The Contractor shall comply with the standards in: 29 CFR 1910, Subpart S, 29 CFR 1926, Subpart K, DAFMAN 91-203, Air Force Occupational Safety Fire and Health Standards, Chap 21, and

NFPA 70.

1. Purpose of hazardous energy control program

2. Employee training

3. Lockout/tagout procedures-Removal of locks and tags

4. Periodic inspections

5. Restoring equipment to normal operations

6. Arc Flash

7. Portable Fire Extinguishers (proper type, inspection, maintenance, testing, and training)

T. Electronic/Electrostatic Discharge Sensitive Components:

An electrostatic discharge program, when applicable, the Contractor shall be implemented according to: MIL-HDBK-263B, Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), MIL-STD-1686C, Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and T.O. 00-25-234, General Shop Practice Requirements for the Repair, Maintenance and Test of Electrical Equipment, or the commercial standard ANSI/ESD S20.20, Electrostatic Discharge Control Program-Protection of Electrical & Electronic Parts, Assemblies and Equipment.

U. Hand and Portable Powered Tools and other Hand-Held Equipment:

The Contractor shall comply with the standards in: 29 CFR 1910, Subpart P and 29 CFR 1926, Subpart I. Contractor’s Safety Plan shall also address:

1. Inspection

2. Proper use

3. Guarding

4. Maintenance

5. Control of rotating parts, flying chips, and sparks

V. Grounding/Bonding of Aircraft and Avionics Equipment:

The Contractor shall comply with the standards for grounding and bonding in accordance with T.O.

00-25-172, Ground Servicing of Aircraft and Static Grounding/Bonding, for aircraft repair and T.O.

00-25-234, General Shop Practice Requirements for the Repair, Maintenance and Test of Electrical Equipment, for avionics equipment.

W. Batteries The Contractor shall comply with the standards for battery servicing in accordance with OSHA Standard 29 CFR 1910.178, 29 CFR 1910.305 and site specific applicable aircraft T.O.s.

X. Soldering:

The Contractor shall conduct soldering in accordance with the requirements in T.O. 00-25-234, General Shop Practice Requirements for the Repair, Maintenance and Test of Electrical Equipment, Chapter 3 and 29 CFR 1910.253.

Y. Painting and Paint Removal:

The Contractor shall accomplish painting and paint removal s according to: T.O. 1-1-8 Application and Removal of Organic Coatings, Aerospace and Non-aerospace Equipment; NFPA 33, Spray Application Using Flammable or Combustible Materials, NFPA 410, Aircraft Maintenance.

Z. Cleaning/Corrosion Control for Avionics and Electronics:

The Contractor shall accomplish corrosion removal and treatment shall be conducted according to:

T.O. 1-1-689-3, Cleaning and Corrosion Control Volume III Avionics and Electronics; and T.O. 1-1-689-5, Cleaning and Corrosion Control Volume V Consumable Materials and Equipment for Avionics.

AA. Fire Protection For Facilities:

The Contractor’s procedures shall comply with: NFPA 10, Portable Fire Extinguishers, 2007 Edition; NFPA 13, Installation of Sprinkler Systems, 2007 Edition; NFPA 33, Spray Application Using Flammable or Combustible Materials, 2007 Edition; NFPA 70, National Electrical Code, 2008 Edition; NFPA 72, National Fire Alarm Code, 2007 Edition; NFPA 91, Exhaust Systems for Air Conveying of Vapors, Gases, Mists, and Noncombustible Particulate Solids, 2004 Edition;

NFPA 409, Aircraft Hangars, 2004 Edition; NFPA 410, Aircraft Maintenance, 2004 Edition; NFPA 418, Fire Protection for Heliports, 2006 Edition; NAS 3306, Facility Requirements for Aircraft Operations, May 00; RAFBI 32-2001, The Fire Protection Operations and Fire Prevention Program; and EAFBI 32-2001, Fire Prevention Program; . See Safety Plan

BB. Foreign Object Damage (FOD) Awareness, Prevention And Responsibilities:

The Contractor shall comply with the standards in: DAFI 21-101 AFMC Supp 1, Aircraft and Equipment Maintenance Management, paragraphs 11.8 – 11.8.8; National Aerospace Standard (NAS) 412, Foreign Object Damage/Foreign Object Debris (FOD) Prevention Program; DAFMAN 91-203, Air Force Occupational Safety Fire and Health Standards, Chap 24; and all applicable local guidance. The FOD program must be integrated into the day-to-day operations to reduce/eliminate

FOD incidents. The contractor will brief their personnel at least weekly on any FOD requirements.

All contractors, subcontractors performing maintenance in a FOD–potential area will receive and have documented initial FOD Awareness and Prevention training. For AFMC organizations, course number MHPMAS00001300 may be used to satisfy this requirement. Subject training will be given during Flight Line Drivers Training by the host Base Operations Flight. All vehicle operators are responsible for performing a Foreign Object (FO) inspection on their vehicles including all towed equipment, vehicle tires and open cargo areas of vehicles prior to entering the marked runway, taxiway, flight line, and aircraft parking ramps and other areas as directed by the Installation FOD Awareness and Prevention Officer. All “open-air” delivery vehicles must be free of loose items/debris that could potentially fall from the vehicle and cause a FOD hazard. The cargo beds of pickups truck must be clean or covered prior to entering the airfield. Vehicles will be subject to inspection and denied entry if found unacceptable. Contractors and site/operations evaluators will ensure tools; equipment, rags, residue and hardware are properly stored and accounted for. “Clean as you go” methods are requirements.