RFP Attachment 10_Preaward Survey.pdf
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- Attached to
- Common Armament Tester for Fighter (CAT-F)
- Solicitation number
- FA8533-25-R-0002
About this file
This document is a Pre-award Survey of Prospective Contractor Accounting System Checklist, a comprehensive form designed to evaluate a contractor's accounting system capabilities for federal contract compliance. The 22-question checklist covers critical accounting system attributes, including DCAA audit history, Cost Accounting Standards (CAS) compliance, financial record-keeping practices, labor cost tracking, contract cost allocation methods, and readiness for government contract financial requirements. Key areas of assessment include the ability to segregate direct and indirect costs, maintain timekeeping systems, provide interim cost determinations, support progress payments, and develop reliable pricing data for follow-on acquisitions.
The form requires detailed narrative explanations for each question, mandating contractors provide specific information about their accounting system's design, operational status, compliance with federal regulations, and ability to support various contract types, particularly cost-type contracts. Contractors must indicate whether their system has been previously audited, is compliant with Generally Accepted Accounting Principles (GAAP), can exclude unallowable costs, and can provide financial information required by specific federal acquisition regulations. The checklist serves as a critical pre-qualification tool for contractors seeking to demonstrate their financial management capabilities for government contract opportunities.
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PRE-AWARD SURVEY OF PROSPECTIVE CONTRACTOR ACCOUNTING SYSTEM CHECKLIST
PRE-AWARD SURVEY OF PROSPECTIVE CONTRACTOR ACCOUNTING SYSTEM
Date:
Company Name, Contract Number, and Full Address:
Commercial and Government Agency (CAGE) Code
Number: (Found at https://cage.dla.mil/)
Cognizant Defense Contract Audit Agency (DCAA) office info (Address/phone number/E-mail) -
(Found at http://www.dcaa.mil/Home/Locator)
Company Point of Contact:
(Name, Title, Phone Number, and E-mail address
If the accounting books and records are located at a physical address other than the address provided above, please indicate address here:
Name, Title, and signature of Company Principal (President/VP/Controller, etc) responsible for the design of the Accounting System.
NAME
TITLE
E-MAIL ADDRESS
SIGNATURE DATE
PLEASE ANSWER THE QUESTIONS BELOW:
HAVE YOU READ THE REQUIREMENTS IN THE SF1408? (YES/NO)
HAVE YOU READ THE DCAA PUBLICATION DCAAM 7641.90 - "Information for Contractors"
DCAA'S WEBSITE at http:www.dcaa.mil/? (YES/NO)
For each question, check only one box. ALL questions must have explanatory narrative text entered in the boxes. Please provide sufficient detail to describe the process (Including Account Numbers/Process Flow etc.) Each Question must be complete. Do NOT refer to previous answers, (i.e. "See Question 3 Above").
http://www.dcaa.mil/Home/Locator) http://www.dcaa.mil/
Pre-award Survey of Prospective Contractor Accounting System Checklist
1. Has your organization's Accounting System ever been audited by DCAA?
YES (if Yes, the Offeror should attach a copy of their most recent DCAA audit report to this Modified Pre-Award Survey) or provide the DCAA Report number or DCAA POC info.
NO (if NO, answer N/A to Questions 1.A., 1.B., and 1.C. below)
1.A. If the answer is "Yes" to Question 1 above, when was the audit performed?
Within the past Year
Within the past 3 Years
Greater than 3 Years (PROVIDE THE YEAR THE AUDIT WAS PERFORMED HERE - ).
N/A (Answer to Question 1 is NO)
1.B. If the answer is "Yes" to Question 1 above, did DCAA determine the Accounting System acceptable for award of prospective contracts?
YES
NO (If NO provide an explanation in the box below)
1.C. If the answer is "Yes" to Question 1 above, have there been any changes to the Accounting System since the DCAA audit?
YES (If YES, describe the changes in the box below
NO
2. Is your organization subject to CAS (48 CFR Chapter 99)?
YES (If YES, is it FULL or MODIFIED CAS?) FULL MODIFIED
(If YES (FULL or MODIFIED), the Offeror MUST attach a copy of their most recent audit reports/documentation regarding all CAS compliance or non-compliance issues to this Modified Pre-Award Survey)
NO (If NO provide an explanation in the box below why your organization is exempt and answer N/A to Questions 2.A., 2.B., and 2.C. below)
2.A. Has your organization submitted a CASB disclosure statement (CASB DS-1) to DCAA and has it been determined adequate?
YES (If YES, provide an explanation that validates your answer in the box below)
N/A (Answer to Question 2 is NO)
2.B. Has your organization been notified by DCAA that it is (or may be in) non-compliance with its disclosure statement or CAS?
N/A (N/A, if the answer to Question 2 is NO)
2.c. Is any aspect of this proposal inconsistent with your organization’s disclosed practices or applicable CAS?
N/A (N/A, if the answer to Question 2 is NO or if you have no current, active proposal being considered)
Instruction: If the Contractor is planning on bidding on Cost Type Contracts, the contractor MUST provide explanatory narrative for all of the following questions:
3. Has your organization's Accounting System been audited by an outside Certified Public Accountant/Consultant or other Cognizant
Federal Agency other than DCAA?
YES (If YES, the Offeror MUST attach a copy of their most recent audit report to this Modified Pre-Award Survey) NOTE: Do not submit your
Annual Financial Audit.
4. Is your organization's Accounting System currently in full operation?
YES (If YES, provide an explanation that validates your answer in the box below).
NO (If NO, provide an explanation in the box below which portions are (1) in operation, (2) set up, but not yet in operation, (3) anticipated, or (4) non-existent)
N/A (If N/A, provide an explanation in the box below)
5. Is your organization's Accounting System in accord with Generally Accepted Accounting Principles (GAAP) Applicable in the
Circumstances?
YES (If YES, provide an explanation that validates your answer in the box below)
N/A (N/A, provide an explanation in the box below)
6. Is your organization's Accounting System ready for a DCAA audit?
NO (If NO provide an explanation in the box below as to when you will be ready for an audit)
7. Are the loaded hourly labor rates proposed consistent with your established estimating and accounting principles and procedures and
FAR Part 31, Cost Principles? (Answer this Questions "N/A" if you do not have an active proposal)
8. Does the Accounting System provide for the proper segregation of Direct Costs from Indirect Costs?
9. Does the Accounting System provide for the identification and accumulation of Direct Costs by contract?
10. Does the Accounting System provide for a logical and consistent method for the allocation of Indirect Costs to intermediate and final cost objectives? (A contract is a final cost objective.)
YES (If YES, provide an explanation that validates your answer in the box below)
11. Does the Accounting System Provide for the accumulation of costs under general ledger control?
12. Does the Accounting System provide for a timekeeping system that identifies employees' labor by intermediate or final cost objectives?
13. Does the Accounting System provide for a labor distribution system that charges Direct and Indirect labor to the appropriate cost objectives?
YES (If YES, provide an explanation that validates your answer in the box below)
14. Does the Accounting System provide for an interim (at least monthly) determination of costs charged to a contract through routine posting of books of account?
YES (If YES, provide an explanation that validates your answer in the box below)
15. Does the Accounting System provide for an exclusion of costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions?
YES (If YES, provide an explanation that validates your answer in the box below)
16. Does the Accounting System provide for the identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract?
YES (If YES, provide an explanation that validates your answer in the box below)
17. Does the Accounting System provide for the segregation of preproduction costs from production costs?
18. Does the Accounting System provide financial information required by contract clauses concerning limitation of cost (FAR 52.232.20) or limitation on payments (FAR 52.216-16)?
YES (If YES, provide an explanation that validates your answer in the box below)
19. Does the Accounting System provide financial information required to support requests for Progress Payments?
20. Is the Accounting System designed, and are the records maintained, in such manner that adequate, reliable data are developed for use in pricing follow-on acquisitions?
21. Is your organization planning on submitting proposals on Cost-Type (FAR 16.3) contracts/task orders?
22. Is your organization currently performing on Cost-Type (FAR 16.3) contracts/task orders?
N/A
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