RFP Attachment 2 - Basic PWS_HVAC REOS final.pdf

FA805125R4001

PERFORMANCE WORK STATEMENT (PWS)

FOR

HEATING, VENTILATION, & AIR CONDITIONING (HVAC)

RECOMMISSIONING & ENERGY OPTIMIZATION SERVICES (REOS)

Air Force Civil Engineer Center (AFCEC), Tyndall AFB, Florida

Operations Directorate, Field Support Division (AFCEC/COMH)

Civil Engineer Maintenance, Inspection & Repair Team (CEMIRT)

Continental United States (CONUS), Alaska and Hawaii

(17 June 2025)

1.0 INTRODUCTION.

1.1 Mission. The United States Air Force (USAF) is required to accomplish Heating, Ventilation, and Air Conditioning (HVAC) Recommissioning and Energy Optimization Services (REOS) in accordance with (IAW) the Energy Policy Act of 2005 (including the Consolidated Appropriations Act of 2021, which specifically amended Title XVII of the Act), and the Energy Independence and Security Act of 2007 (updated in 2022). The Air Force (AF) aims to achieve optimal performance and maximum efficiency of HVAC systems throughout the AF and enable long term energy consumption reduction. Under this contract, the AF will also perform HVAC REOS at select Space Force Bases (SFBs) due to agreements made between the two services.

1.2 Purpose. The purpose of this contract vehicle is to provide HVAC REOS under a firm-fixed-price (FFP), single-award, Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract as defined in Federal Acquisition Regulation (FAR) 16.2, Fixed-Price Contracts. The Government shall issue unilateral task orders for specific HVAC REOS requirements using prepriced, FFP Contract Line Item Numbers (CLINs) over a five-year ordering period. Task orders shall be centrally managed by AFCEC/COMH and 772d Enterprise Sourcing Squadron (772d ESS/PKD).

1.3 Description of Services. The Contractor shall provide technically qualified labor, experienced management, travel, materials, repair parts, and the required tools and equipment to perform HVAC REOS for the Government. The Contractor services shall support base-level Civil Engineers (CE) at selected AF and SF facilities throughout the Continental United States (CONUS), Alaska and Hawaii. The Contractor shall perform HVAC REOS tasks IAW Unified Facility Guide Specifications (UFGS), and specified guidance identified in Section

2.0 of this Performance Work Statement (PWS).

1.3.1 The Contractor shall coordinate efforts with base CE representatives 15 business days prior to arrival. This coordination will include travel arrangement to designated Air Force Bases (AFBs) or SFBs, pre-performance meeting with the COR, base CE and other relevant stakeholders, an on-site briefing for the CE representatives upon arrival, and subsequent inspections, troubleshooting, and performing unit diagnostics.

1.3.2 The Contractor shall provide analysis of existing HVAC systems to determine if the system is functioning according to the original design intent and accomplish minor repairs IAW with paragraph 2.3 of this PWS.

1.3.3 The Contractor shall provide a trip report documenting HVAC system inefficiencies and recommending solutions for optimal system operation. Recommendations to the Government may address issues with equipment malfunctions, temperature, humidity, pressurization, energy waste and indoor air quality related to mechanical and HVAC control systems.

1.3.4 The Contractor shall accomplish HVAC REOS at various installation facility types.

Facility types may include administrative buildings, industrial facilities, warehouses, clinics, dormitories, dining facilities, aircraft hangars, fire stations, vehicle maintenance and composite facilities typical of a military installation.

2.0 SPECIFICATIONS AND GUIDANCE.

2.1 References and UFGSs. The Contractor shall follow procedures in IAW with UFGS 23- 08-00, Commissioning of Mechanical (and Plumbing) Systems, and UFGS 23-05-93, Testing, Adjusting and Balancing for HVAC. The Contractor shall be familiar with the Department of Energy (DoE), Federal Energy Management Program (FEMP) resources, guidelines, energy estimating methods and standards. Additionally, the Contractor shall be familiar with Department of Defense Instructions (DoDI), Federal Energy Policy documents, and Executive Orders (EOs) pertaining to energy use reduction, conservation, and "Greening the Government.”

2.2 Recommissioning Services. The Contractor shall perform the following tasks when accomplishing HVAC REOS.

2.2.1 Analyze existing HVAC system operating and energy usage parameters.

2.2.2 Accomplish minor in-scope repairs IAW with paragraph 2.3 of this PWS. Such maintenance and minor in-scope repairs shall ensure restoration of the system to original design parameters and efficiency, with minor adjustments as necessary to account for changes in occupancy and/or heat load.

2.2.3 Perform Test & Balancing (TAB) of air, hydronic systems, and calibration/verification of control systems. TAB procedures shall include documentation of air, and hydronic values at both the beginning, and the end of a building’s recommissioning. Data shall be documented on an Excel type spreadsheet or similar program, and should include design cubic feet per minute (CFM), as found CFM, and final CFM for air flow readings. For hydronic systems, documentation should also include design flows, as found flows, and final water flow readings. NOTE: PWS Attachment 5 – TAB Data Spreadsheet Template provides a sample document that was previously utilized by the Government to collect data for required TAB calculations. This document is not mandatory. A commercial data collection document/tool may be used to collect, and document TAB calculations.

However, if a commercially developed document is utilized, it shall be reviewed/approved by the COR upon initial deliverable submission (MS EXCEL is the preferred program).

2.2.4 Modify control system set points, setbacks, and scheduling as necessary to conform to published commercial guidance.

2.2.5 Provide an energy report verifying performance improvement and “Estimated Energy Savings from Recommissioning.” NOTE: The document shall include the information located in PWS paragraph 6.2 (Table 4) as a minimum.

2.2.6 Ensure recommissioned HVAC systems are fully operational upon completion, unless a major HVAC system component is deemed unrepairable by the Contractor and validated by local base Civil Engineer Representative (CER) and Contracting Officer’s Representative

(COR).

2.3 Minor In-Scope Repairs. Minor repairs within the scope of this contract include purchasing and installing minor components directly related to the recommissioning effort.

The cost of labor for all minor in-scope repairs as well as the repair parts within any single facility shall be included in the recommissioning services labor CLINs. All repair parts identified by the Contractor shall be approved by the COR prior to purchase using PWS Attachment 3 – Request to Purchase Materials and must fall within the approved parts list identified in PWS Attachment 2 – Acceptable Repairable Replaceable HVAC Items. See Appendix 2 for materials estimates.

2.4 Unauthorized Major Repairs. Examples of unauthorized, “out-of-scope,” major repairs include replacement of water and steam piping, chillers, boilers, cooling towers, air handler units, and any other repair determined “out-of-scope” by the COR and CO.

2.5 Workload Estimates. The AF estimates 28 to 30 facilities will require HVAC REOS annually. The facilities shall normally range from 10,000 to over 200,000 SF. An estimated two facilities shall exceed 300,000 SF over the five-year ordering period. Also included are two specialized CLINs for Force Support Facilities (defined as a facility with a high number of Variable Air Volume (VAV) components that require extra time for calibration). This includes facilities such as dormitories, lodging, Child Development Centers (CDCs), etc. with a VAV system component in most rooms. For facility classification and FFP pricing determination, the estimated number of buildings requiring HVAC REOS are noted in Table 1 below.

2.6 Non-Severable Services. The Contract Line Item Number’s (CLINs) associated with performing HVAC REOS on this IDIQ contract are for non-severable, commercial services.

Table 1 Estimated Buildings Requiring HVAC REOS

Building Size / Range Year 1 Year 2 Year 3 Year 4 Year 5 Small (S) Facilities: 1-50,000 square feet (SF) 8 10 9 8 6 Medium (M) Facilities: 50,001-100,000 SF 4 4 7 4 4 Large (L) Facilities: 100,001-200,000 SF 3 4 2 3 2 Extra Large (XL) Facilities: >200,000 SF 1 1 1 1 1 Small Force Support (SFS) Facilities:

1-100,000 SF

Large Force Support (LFS) Facilities:

100,001-250,000 SF

Totals 30 30 29 30 28

Table 2 below illustrates the CLIN structure for the first performance year. CLINs for all performance years are illustrated in RFP Attachment 3 – Price Sheet.

CLIN

Table 2 Description of Services

FFP

The Contractor shall provide HVAC REOS IAW PWS for Small (S) Facilities (size range of facility is 1-50,000 SF). All management, labor, travel, materials, repair parts, tools/equipment, G&A costs, profit and fees shall be included in this FFP CLIN.

FFP

The Contractor shall provide HVAC REOS IAW PWS for Medium

(M) Facilities (size range of facility is 50,001-100,000 SF). All management, labor, travel, materials, repair parts, tools/equipment, G&A costs, profit and fees shall be included in this FFP CLIN.

FFP

The Contractor shall provide HVAC REOS IAW PWS for Large (L) Facilities (size range of facility is 100,001-200,000 SF). All management, labor, travel, materials, repair parts, tools/equipment, G&A costs, profit and fees shall be included in this FFP CLIN.

FFP

The Contractor shall provide HVAC REOS IAW PWS for Extra Large (XL) Facilities (size range of facility is greater than 200,000 SF). All management, labor, travel, materials, repair parts, tools/equipment, G&A costs, profit and fees shall be included in this

FFP CLIN.

FFP

The Contractor shall provide HVAC REOS IAW PWS for Small Force Support (SFS) Facilities (size range of facility is 1-100,000 SF) (defined as a facility with a high number of VAV components that require extra time for calibration). This includes facilities such as dormitories, lodging, CDCs, etc. with a VAV system component in most rooms. All management, labor, travel, materials, repair parts, tools/equipment, G&A costs, profit and fees shall be included in this

FFP CLIN.

FFP

The Contractor shall provide HVAC REOS IAW PWS for Large Force Support (LFS) Facilities (size range of facility is 100,001- 250,000 SF) (defined as a facility with a high number of VAV components that require extra time for calibration). This includes facilities such as dormitories, lodging, CDCs, etc. with a VAV system component in most rooms. All management, labor, travel, materials, repair parts, tools/equipment, G&A costs, profit and fees shall be included in this FFP CLIN.

FFP

Main CLIN for Data. The Contractor shall provide data IAW the CDRL, DD Form 1423, designated as Exhibit A and attached to Section J thereof. NOTE: This CLIN is Not Separately Priced. The price(s) associated with this CLIN are to be included in the FFP of each HVAC REOS CLIN.

2.7 Funding. The CLINs identified on this IDIQ contract shall be fully funded upon award of each task order. The period of performance (PoP) of an individual task order may extend across fiscal years.

3.0 PROGRAM MANAGEMENT.

3.1 Contract Management Responsibilities. At a minimum, the Contractor shall:

3.1.1 Provide a primary point of contact (POC) who is responsible for program management of the IDIQ contract and who will work with the AFCEC/COMH, CER/COR on all IDIQ contract and task order issues. This individual shall meet the requirements listed in PWS Attachment 1 – Qualifications and Experience, A1.1, Requirements for HVAC REOS Contract Manager (CM).

3.1.2 Provide labor, supervision, travel, materials, repair parts, tools, equipment, and Personal Protective Equipment (PPE) to accomplish tasks associated with HVAC REOS as identified on each awarded task order. The Contractor shall not start performance on any requirement until the CO awards a fully funded/signed task order.

3.1.3 Immediately notify the COR and CO of any changes, demands or direction from Government personnel at a performance location. If such communication is questionable and/or appear to be outside the scope of this PWS, DO NOT perform such work without approval from the CO. Reference PWS paragraph 3.2.2.

3.1.4 Notify the COR of parts requirements for minor in-scope repairs as identified in PWS paragraph 2.3. The quote shall list nomenclature and part numbers. Reference PWS Attachment 2 – Acceptable Repairable Replaceable HVAC Items and PWS Attachment 3 – Request to Purchase Materials.

3.1.5 Identify, document, and notify the COR of actual or potential Contractor program management problems and deficiencies and report unresolved problems to the task order CO and COR. The Contractor shall also perform corrective actions for all identified Contractor program management problems and deficiencies.

3.1.6 The Contractor shall notify the CO and COR via e-mail within 24 hours an employee no longer works on a project for which he/she had been granted Government computer access.

3.1.7 Training. The CM shall ensure all employees possess the skills and experience necessary to support the requirements of this contract as stated in the IDIQ contract PWS. The Government shall not pay for training necessary to meet requirements for task orders awarded under this contract. The Contractor shall be solely responsible for all cost incurred to meet training requirements and shall not charge the Government, this contract, or any other Government contract for necessary training.

3.2 Government Team Members.

3.2.1 Government Multi-Functional Team. Specific names, addresses, phone numbers and e-mail addresses of the Government team shall be identified at the task order level.

Contracting Officer (CO) and Contract Administrator (CA) 772d Enterprise Sourcing Squadron 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403

Contracting Officer’s Representative (COR) Air Force Civil Engineer Center (AFCEC/COMH) 1001 Mississippi Road, Tyndall AFB, FL

3.2.2 Contracting Officer (CO). The Government official with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The CO is the only person authorized to direct the Contractor, make changes to the contract and/or task order, and accomplish actions to obligate federal funding on the contract vehicle.

3.2.3 Contract Administrator (CA). The Government official who accomplishes contract and task order administration duties such as preparing required documentation and communicating with the Contractor on behalf of the CO.

3.2.4 Contracting Officer’s Representative (COR). The COR is Government official who is designated and authorized in writing by the CO to perform specific technical or administrative functions. The Contractor shall receive a copy of the written COR designation upon award of contract. The COR shall provide technical assistance and clarification required for the performance of this task and shall provide technical evaluations as required.

4.0 MANAGING CONTRACTOR PERFORMANCE.

4.1 Services Summary (SS). The Services Summary (Table 3) summarizes the most important performance objectives and performance thresholds (specific standards) as identified within the body of this PWS. The Contractor’s performance shall be assessed monthly by a process that measures success towards achieving defined task order performance objectives listed in the SS. The SS does not identify every service required, but those services considered most important for mission accomplishment. The absence of any performance objective and threshold from the SS shall not detract from its enforceability nor limit the rights or remedies of the Government under any provision of the contract.

Table 3 Services Summary

PWS

Para.

Performance Objective (PO)

Performance Threshold Surveillance Method

1.3.1 PO-1 Acceptable (A): Customer feedback

The Contractor contacted base CE POC at least 15 business days prior to arrival to schedule and plan base visits.

Less than three substantiated customer complaints.

substantiated by

AFCEC/COMH

COR. Unacceptable (U):

Three or more customer substantiated customer complaints.

2.2.3 PO-2

The Contractor provided documented air flow readings

IAW PWS.

Acceptable (A):

The Contractor documented readings on at least 75% of VAV’s, AHU’s, exhaust fans etc.

100% Inspection.

COR will verify receipt of and content of air volume spreadsheets. Unacceptable (U):

The Contractor documented readings on less than 75% of VAV’s, AHU’s, exhaust fans etc.

2.2.3 PO-3

The Contractor provided documented hydronic readings

IAW PWS.

Acceptable (A):

The Contractor documented readings on at least 75% of measurable hydronic system components.

100% Inspection.

COR will verify receipt of and content of hydronic spreadsheets.

Unacceptable (U)

The Contractor documented readings on less than 75% of measurable hydronic system components.

2.2.5 & 6.2 (Table 4)

PO-4

The Contractor submitted Report of Visit and data collection documents for each building within 20 calendar days following a buildings completion.

Acceptable (A):

The Contractor provided on time reports at least 90% of the time.

100% Inspection.

COR will track and verify receipt of reports and spreadsheets.

Unacceptable (U):

The Contractor provided on time reports less than 90% of the time.

4.2 Corrective Action Request (CAR). Upon receipt of a CAR, the Contractor shall complete applicable sections of the CAR (or automated equivalent) and return it to the CO within time constraints issued by the CO in the CAR. At a minimum, the Contractor shall provide corrective and preventive action plans that address why the performance threshold was not met (root cause), how performance shall be returned to acceptable levels (corrective action), and how recurrence of the cause shall be prevented in the future (preventive action).

When an observation indicates defective performance, the COR will require the CM or representative to initial the observation on the CAR. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that they have been made aware of the defective performance.

4.3 Contractor’s Quality Control. The Contractor shall develop, implement, and maintain a comprehensive inspection system that assures compliance with all requirements of this contract and its associated task orders IAW FAR Part 46.

4.3.1 Quality Control Plan (QCP). The Contractor shall develop a QCP that demonstrates how they will maintain an inspection system acceptable to the Government covering the services under this contract. The QCP shall demonstrate the Contractor’s ability to successfully accomplish HVAC REOS, to include their approach to ensure services, objectives, and deliverables provided under this contract are completed on time, are technically sound, and professionally accomplished IAW this PWS. The Contractor shall provide an updated version of the QCP to the Government within seven calendar days following any changes to the plan.

The QCP shall include the following minimum requirements:

• A description of the recommissioning process to cover all major services and deliverables.

The description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title of inspectors.

• A description of the methods to be used for identifying and preventing defects in the quality of service performed.

• A description of the records to be kept to document recommissioning and corrective or preventative actions taken.

• All records of recommissioning performed shall be retained and made available to the

Government upon request throughout the performance period, and until final payment under this contract.

5.0 GENERAL INFORMATION.

5.1 Changes/Deviations. The assigned 772d ESS/PKD CO is the only individual authorized to issue changes to this IDIQ contract and task orders awarded under this contract.

5.2 Duty Hours. For information purposes, normal Government duty hours are 0800-1700 local time unless otherwise stated in the task order PWS.

5.3 Place of Performance. The place of performance may include selected SF facilities throughout the CONUS, Alaska and Hawaii. The specific place(s) of performance will be identified in each task order PWS.

5.4 Period of Performance (PoP). PoP shall be 180 calendar days for all task orders.

5.5 Legal Holidays. The following Federal holidays are observed under this contract:

Holidays Dates New Year's Day 1 January Birthday of Martin Luther King, Jr. Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

Any of the above holidays falling on a Saturday shall be observed on the preceding Friday.

Holidays falling on a Sunday shall be observed on the following Monday.

5.6 Contractor Furnished Equipment and Supplies. The Contractor shall furnish all required tools and supplies needed to perform the HVAC REOS. Exceptions shall be stated in awarded task order.

6.0 CONTRACT DELIVERABLES. Deliverables required by the Government IAW this PWS and subsequent task orders shall be provided in a commercial Contractor developed format. All required deliverables shall be provided to the Government IAW each DD1423, Contract Data Requirements List (CDRL) included in the task order. Table 5 summarizes contract deliverables.

6.1 Work Progress Schedule. Upon award of a task order, the Contractor shall develop a progress schedule which coincides with the PoP established in the awarded task order. The progress schedule shall include mobilization, HVAC recommissioning timeframe, and any other pertinent information which may affect the completion of work and timeframe allocated in the task order award. The progress schedule shall be submitted to the COR for approval within 10 calendar days from task order award. (CDRL A001)

6.2 Report of Visit (ROV). Upon receipt of an approved progress schedule by the Government, a member of the Contractor’s Contract Management Support (CMS) team shall travel to each AFB location for the first and last week of the recommissioning effort. The Contractor shall accomplish an ROV, to include a cover letter, in-brief and out-brief minutes, documented data on the HVAC system to determine as found/as left energy intensities, recommended improvements, and the completed energy data spreadsheet which provides the information listed in Table 4 below. This deliverable shall be submitted to AFCEC/COMH within 20 calendar days following completion of work at a specified installation. (CDRL A002)

6.3 Monthly Status Report (MSR). The Contractor shall accomplish a MSR detailing the work accomplished on each task order until completion and acceptance by the Government.

The report shall provide status of work completion in relation to the progress schedule, action items, limitation factors, and other discussion of major issues. This deliverable shall be submitted within 10 calendar days following the last day of the work month. (CDRL A003)

Table 4 ROV/Energy Data Information

Installation name Facility number In-Brief Minutes Out-Brief Minutes Facility use (Fire Station, etc.) Facility type (admin, warehouse, etc.)

Base Electric Rate ($/kWh) Bldg. Electric Intensity (kWh/SF) Annual Electric Cost Base Gas Rate ($/MMBTU) Base Gas Intensity (MMBTU/SF) Annual Gas Cost Nominal Bldg. Area (SF) Expected 1st Year Net Savings (%) Total Cost Savings to Investment Ratio (SIR) Simple Payback (years) Life Cycle NPV (Net Present Value) Expected 1st Year Net Savings (%) Return on Investment (ROI) Estimated Savings from Commissioning 4-year Life Cycle Cost Analysis

Table 5 Deliverable Summary

DELIVERABLE DUE DATE CDRL

Work Progress Schedule The Contractor shall submit Work Progress Schedule, IAW PWS paragraph 6.1

Each schedule is due within 10 calendar days following the award of a task order.

CDRL

A001

Report of Visit (ROV) The Contractor shall submit an in-brief, out-brief, and trip report IAW PWS paragraphs 6.2 and Table 4.

Each report is due within 20 calendar days following completion of work on each installation.

CDRL

A002

Monthly Status Report (MSR) The Contractor shall submit the MSR IAW PWS paragraph 6.3.

Each report is due within 10 calendar days following the last day of the work month.

CDRL

A003

6.4 Receipt of Deliverables. All “days” noted this PWS are calendar days, to include Saturdays, Sundays, Federal holidays, and Installation Down (Family) Days. If the deliverable due date falls on a Saturday, Sunday, Federal holiday, or Installation Down (Family) Day, the Contractor shall submit the deliverable to the Government on the next business day. NOTE: Email Correspondence – Subject line shall include task order and CDRL numbers on ALL emails.

7.0 TASK ORDER ORDERING PROCEDURES.

7.1 Request for Task Order Proposal (RTOP). A RTOP shall be prepared by the Government and issued by the 772d ESS/PKD via e-mail to the Contractor.

NOTE: Example of a RTOP is attached as PWS Attachment 4 – Request for Task Order Proposal.

The RTOP request package shall at a minimum include:

7.1.1 A task order PWS describing the specific details of the HVAC REOS requirement.

7.1.2 Desired facilities identified by AFB/SFB location and building number, quantities and sizes of buildings receiving HVAC REOS. Facilities shall be identified as Small (S), Medium (M), Large (L), Extra-Large (XL), and Small Force Support (SFS) & Large Force Support (LFS) Facilities. Reference PWS paragraph 2.5 and Table 1.

7.1.3 Applicable security instructions expected completion date(s), a list of deliverables, and any additional data, as appropriate, to ensure the Contractor understands the tasks identified in the task order.

7.1.4 Service Contract Act Labor Standards. The CO shall include the appropriate Wage Determination(s) for each task order IAW FAR 22.10.

7.2 RTOP Validation. The Contractor shall provide a RTOP validation within five calendar days from issuance of RTOP by the Government, unless otherwise stated within the task order. The Contractor shall also submit any questions in regards to the task order within three calendar days of issuance of the RTOP by the Government, unless otherwise stated within the task order. All correspondence shall be transmitted to the e-mail identified in RTOP.

8.0 SECURITY.

8.1 Position of Trust. Tasks required under this contract are “Unclassified.” All Contractor personnel require a minimum of a NACI/SF85 for any position that requires access to the internet, use of automated systems or unescorted entry into restricted or controlled areas prior to reporting for duty in support of each task order. The investigation is not for a security clearance, it is for a position of trust. This is a mandatory requirement set forth in Department of Defense Manual (DoDM) 5200.02, Procedures for the DoD Personnel Security Program, and Department of Air Force Manual (DAFMAN) 16-1404, Air Force Information Security

Program. Common Access Cards (CAC) shall be issued to Contractors as determined by the Government, IAW AF Federal Acquisition Regulation Supplement (DAFFARS) 5352.242- 9001.

8.2 Security Documentation. Documentation required for security certification shall be the responsibility of the Contractor. Each installation commander is responsible for access requirements particular to their installation. A minimum two-week notification is required to ensure the contract employee shall be authorized access to the installation(s) identified in the task order.

9.0 INFORMATION ASSURANCE (IA) REQUIREMENTS.

9.1 IA Certification. The Contractor shall ensure that all personnel accessing information systems have the proper and current information assurance certification to perform IA functions described in DoD Manual 8140.03, Cyberspace Workforce Qualification and Management. The Contractor shall meet the applicable information assurance certification requirements.

9.2 Contractor Consent to Background Checks. The Contractor shall not employ persons to perform under this contract if such employee is deemed or identified by the AF as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Nor shall the Contractor or its subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center.

LEADS checks will verify if a person is wanted by local, state, and federal agencies. All Contractor and subcontractor personnel must consent to LEADS background checks. The Contractor and subcontractor personnel who do not consent to a LEADS check will be denied access to the installation. Information required to conduct a LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The Contractor must have this information ready to provide to the Installation Visitor Control Center, if requested. The Contractors must ensure their employees and those of their subcontractors have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The Contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this paragraph shall excuse the Contractor from proceeding with the contract as required.

9.3 Access to Government Facilities with Controlled or Restricted Areas. The Contractor must comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas, the Government may direct the Contractor to leave the controlled or restricted areas at any given time.

9.4 Security Training. All Contractor personnel shall complete Antiterrorism Level I Training within 30 calendar days of contract start, as required by DODI O-2000.16 Volume 1.

Newly hired personnel shall complete the Antiterrorism Level I Training within the first 30 calendar days of their employment. Refresher Antiterrorism Level I Training shall be completed and documented annually thereafter. The Contractor shall communicate with the COR to obtain all applicable training links.

9.5 Local AFB Regulations. Contract personnel shall be cognizant of, and comply with the regulations and policies of each AFB installation to include fire, traffic, safety and security policies and regulations. Personnel shall not enter restricted areas on an AFB unless required to do so, and only upon prior approval from the host installation. Items such as identification badges, vehicle passes and/or entry permits, and facility escorts shall be coordinated by the CMS with the COR and applicable AFB CER. Prior to mobilization to each AFB location, the Contractor shall obtain facility entry requirements and acquire information on any local exercises or base events which could cause a work delay. The Contractor shall provide the local CER the following information at least 15 calendar days prior to arrival at a designated AFB: (1) Names of all contract personnel to be working at location, (2) Citizenship, State of birth for United States citizens, and (3) A valid driver’s license, vehicle insurance, and vehicle registration.

9.6 Access to Installation during Force Protection Conditions (FPCONs). As determined by each individual task order PWS, Contractor personnel supporting mission essential services will be assigned a mission essential designation IAW requirements contained in local Installation Security Instruction. Only the installation commander or the unit commander can request Safeguarding Classified or Unclassified Information. The Contractor shall meet Air Force standards for storing, processing, and handling classified information and systems, IAW DAFMAN 16-1404, Air Force Information Security Program. Additionally, all resources (e.g. maps, publications/ instructions, photos) provided by the Government to assist the Contractor in the performance of the contract will be surrendered upon termination of employment or the end of the contract performance period.

10.0 TRAVEL. The Contractor shall be required to travel for performance of tasks associated with task orders awarded in support of the HVAC REOS IDIQ contract. All travel shall be coordinated with the COR and must comply with the contract and all relevant requirements.

The Contractor shall include all travel cost in the recommissioning services labor CLINs. It is also the responsibility of the Contractor to have the necessary credentials to enter AFB prior to traveling. See Appendix 1 for travel schedule estimates.

11.0 MATERIALS/OTHER DIRECT COSTS (ODC). The Contractor may incur incidental costs supporting the performance of required services under this PWS. The Contractor shall include these cost in the recommissioning services labor CLINs. The primary materials purchased will be minor in-scope repair parts. Reference paragraph 2.3 for additional information about minor in-scope repair parts. See Appendix 2 for materials estimates.

12.0 OTHER PERTINENT INFORMATION.

12.1 Conflicts of Interest. The Contractor shall include in its proposal any actual or potential conflicts of interest that may arise under the performance of its contract. Also, the Contractor shall immediately notify the CO, if during the performance of the contract, Contractor becomes aware of any circumstance where its personnel or subcontractors may have a conflict of interest. In such circumstances, the Contractor shall propose a Conflict of Interest mitigation plan offering suitable processes for alleviating situations that lead to actual and/or potential conflict of interest situations, as well as situations that give the appearance of a conflict of interest. The Contractor is also cautioned that there may be instances where actions it takes under this contract may preclude it from proposing on other solicitations in support of the AF mission or other related activities of the AF.

12.2 Service Contract Reporting (SCR) Requirements. IAW 10 United States Code (U.S.C.) 2330a, the DoD is required "to establish a data collection system to provide management information with regard to each purchase of services by a military department or Defense Agency for services." For DoD, this includes contract actions in specific service acquisition portfolio groups, to include logistics management services, equipment related services, knowledge-based services, and electronics and communications services that exceed $3M annually.

12.2.1 The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this task order via SAM. The Contractor is required to completely fill in all required data fields at http://www.sam.gov.

12.2.2 Reporting inputs will be for the labor executed during the PoP for each Government fiscal year (FY), which runs from 1 October through 30 September. The reporting period for Contractors in SAM generally is open from mid-October to mid-December for reporting against the prior government fiscal year. SAM will only enable reporting for entities with contracts that meet the SCR thresholds. The Contractors may direct questions to the SAM help desk.

12.2.3 Uses and Safeguarding of Information. Information from the secure web site is considered proprietary in nature when the task order number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and task order number associated with the data.

12.3 Non-Disclosure Agreements (NDA). If specified in the task order, the Contractor shall provide the Government NDAs. A copy of all NDAs shall be provided to the COR and CO at request.

12.4 Nonpersonal Services. This contract is a “nonpersonal services contract” as defined in FAR 37.101 and shall ensure personnel do not perform any inherently governmental functions IAW FAR 7.503. It is, therefore, understood and agreed that the Contractor: (1) http://www.sam.gov/ shall perform the services specified herein as independent Contractors, not as employees of the Government, (2) shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints associated with performance of this contract, (3) shall be free from supervision or control by any Government employee with respect to the manner or method or performance of the services specified, but (4) shall, pursuant to the Government’s right and obligation to inspect, accept or reject the work, comply with such general direction of the CO, or the duly authorized representative of the CO as is necessary to ensure accomplishment of the contract objectives.

12.5 Government Down Time for Various Authorities including the President, Secretary, Secretary of Defense, Secretary of the Air Force, AFMC/CC, AFCEC/CC and 772d ESS/CC.

12.5.1 Base Closures Due to Emergencies. The Installation Commander or delegated official may decide to close all or part of the base in response to an unforeseen emergency or similar occurrence. Sample emergencies include, but are not limited to, adverse weather such as, snow or flood, an act of God such as a tornado or earthquake, acts of war, terrorism, computer failures, or a base disaster such as a natural gas leak or fire. The Contractor personnel are considered "non-essential" for purposes of any instructions regarding the emergency.

12.5.1.1 The Contractor shall be officially dismissed upon notification of a base closure IAW with subsequent procedures located in paragraph 12.5.2 of this section. The Contractor shall promptly secure all Government furnished property appropriately and evacuate in an expedient but safe manner.

12.5.1.2 With regard to work under the contract, the Government shall retain the following options the Government may:

• Grant a time extension in each task order delayed by the closure, subject to the availability of funds.

• Forego the work. The Contractor shall not be paid for services not performed.

• Reschedule the work on any day satisfactory to both parties.

12.5.2 Base Closure Notification Procedures.

12.5.2.1 After an official decision to close a base has been made by the Base Commander, local television and radio stations will be notified of the closure.

12.5.2.2 The Contractor is directed to listen or watch one of the local radio or television stations for notification of a base closure. The Contractor shall follow instructions for non-essential personnel.

12.5.2.3 The Contractor is responsible for base closure notification to his/her employees.

12.5.3 Base Closure Due to Non-Emergencies. The Base Commander or delegated official may elect to close all or part of the base for non-emergency reasons such as time-off award, base open house, etc. In the event of a non-emergency base closure, the COR and the Contractor shall jointly choose a course of action.

12.5.3.1 If there is not a CER or other Government personnel available during the scheduled base closure, the Contractor shall not work on-site. The Government may grant a time extension in each task order delayed by the closure or equal to the amount of time of the closure, subject to the availability of funds. The Government shall not be liable for time not worked.

13.0 REQUIRED QUALIFICATIONS. The Contractor shall meet the Qualifications and Experience as identified in PWS Attachment 1 – Qualifications and Experience.

14.0 APPLICABLE DOCUMENTS. The Contractor shall identify and comply with all applicable federal, state, and local statutes, Air Force/Military/Host Nation instructions, manuals, handbooks, regulations, guidance, policy letters, and EOs. The Whole Building Design Guide (WBDG) website (link below) contains UFC 3-410-01 and all other applicable UFGSs previously mentioned in para 2.1. NOTE: If a conflict in guidance exists, the Contractor shall notify the COR or CO immediately for clarification prior to proceeding.

https://www.wbdg.org/dod

15.0 PWS ATTACHMENTS.

Attachment 1 – Qualifications and Experience Attachment 2 – Acceptable Repairable Replaceable HVAC Items Attachment 3 – Request to Purchase Materials Attachment 4 – Request for Task Order Proposal Attachment 5 – TAB Data Spreadsheet Template https://www.wbdg.org/dod

Appendix 1

Travel Schedule Estimates

Travel locations include CONUS, Alaska and Hawaii. The estimated travel workload is six stateside trips per year with Alaska and Hawaii being visited an estimated twice over the course of this IDIQ contract. Historically, these trips required at least three travelers and in a rare instance required a fourth traveler. Over the course of a single task order, travel can average three trips totaling fifteen days. The contractor shall be responsible for all travel related expenses. Below are the task order locations for the prior HVAC REOS IDIQ contract.

1. Moody AFB, GA

2. Whiteman AFB, MO

3. Travis AFB, CA

4. Moody AFB, GA Phase II

5. MacDill AFB, FL

6. Joint Base Langley-Eustis, VA

7. Sheppard AFB, TX

8. Fort Sam Houston, TX

9. Lackland AFB, TX

10. Randolph AFB, TX

11. MacDill AFB, FL Phase II

12. Lackland AFB, TX Phase II

13. Sheppard AFB, TX Phase II

14. Randolph AFB, TX Phase II

15. Joint Base Anacostia-Bolling (JBAB), Washington, D.C.

16. Shaw AFB, SC

17. Shaw AFB, SC Phase II

18. Joint Base Andrews (ANG), MD

19. McConnell AFB (ANG), KS

20. Reno (ANG), NV

21. Mountain Home AFB, ID

22. Joint Base McGuire-Dix-Lakehurst, NJ

23. Hurlburt Field, FL

24. Wright Patterson AFB, OH

25. Dover AFB, DE

Appendix 2

Materials Estimates

The contractor shall be responsible for all material related expenses. The primary materials purchased will be minor in-scope repair parts. Below are the historical repair parts costs for the prior HVAC REOS IDIQ contract.

1. Moody AFB, GA – average $5,000 per building (4 bldgs)

2. Whiteman AFB, MO – average $6,750 per building (4 bldgs)

3. Travis AFB, CA – average $10,000 per building (4 bldgs)

4. Moody AFB, GA Phase II – average $9,600 per building (5 bldgs)

5. MacDill AFB, FL – average $3,600 per building (5 bldgs)

6. Joint Base Langley-Eustis, VA – average $9,600 per building (6 bldgs)

7. Sheppard AFB, TX – average $7,125 per building (4 bldgs)

8. Fort Sam Houston, TX – average $10,000 per building (5 bldgs)

9. Lackland AFB, TX – average $10,000 per building (5 bldgs)

10. Randolph AFB, TX – average $10,000 per building (5 bldgs)

11. MacDill AFB, FL Phase II – average $8,800 per building (5 bldgs)

12. Lackland AFB, TX Phase II – average $10,000 per building (5 bldgs)

13. Sheppard AFB, TX Phase II – average $5,125 per building (5 bldgs)

14. Randolph AFB, TX Phase II – average $5,200 per building (5 bldgs)

15. Joint Base Anacostia-Bolling (JBAB), D.C. – average $4,000 per building (5 bldgs)

16. Shaw AFB, SC – average $3,600 per building (5 bldgs)

17. Shaw AFB, SC Phase II – average $8,800 per building (5 bldgs)

18. Joint Base Andrews (ANG), MD – average $7,125 per building (4 bldgs)

19. McConnell AFB (ANG), KS – average $10,000 per building (10 bldgs)

20. Reno (ANG), NV – average $7,125 per building (7 bldgs)

21. Mountain Home AFB, ID – average $9,000 per building (6 bldgs)

22. Joint Base McGuire-Dix-Lakehurst, NJ – average $9,300 per building (7 bldgs)

23. Hurlburt Field, FL – average $4,000 per building (5 bldgs)

24. Wright Patterson AFB, OH – average $10,000 per building (4 bldgs)

25. Dover AFB, DE – average $10,000 per building (5 bldgs)