RFP 36C77624R0107 11-21-24.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C77624R0107

X

11-21-2024

TBD

629-335

36C776

Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

Department of Veterans Affairs Program Contract Activity Central 6100 Oak Tree Blvd, Suite 490

Independence OH 44131

Bailey E. Donato bailey.donato@va.gov

Project 629-335: Design and Construction for the Radiation Oncology Addition at the Southeast Louisiana Veterans Health Care System (SLVHCS) in New Orleans, Louisiana.

This acquisition is being conducted as an unrestricted procurement using a two-phase design-build procedures.

The contractor is to provide design and construction services to complete the Establish Radiation Oncology Program Minor Design Build project in accordance with this solicitation, specifications, and all applicable attachments.

NAICS: 236220

PSC: Y1DB

This project is located at:

Southeast Louisiana Veterans Health Care System 2400 Canal St New Orleans, LA 70119

The current budget for this Minor project is approximately $20.6 million dollars. The government cannot guarantee that additional funds will be made available for award.

Offerors are under no obligation to approach the budget.

10 675

X X 52.211-10

X 10

0 (ZERO) 2:00 PM EDT

01-03-2025

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE PRICE SCHEDULE

36C776

Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

VAFSC

Department of Veterans Affairs Financial Services Center Invoices to be Submitted Electronically https://www.fsc.va.gov/einvoice.asp e-Invoice Setup Info Phone 877-489-6135 877-353-9791 512-460-5429

Jennifer Braaten

VA-VHA-RPOC-2023-0095

Project No. 629-335, Establish Radiation Oncology Program at the Southeast Louisiana Veterans Health Care System – New Orleans, LA

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

PRICE/COST SCHEDULE

ITEM INFORMATION

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

B.1 BID MATERIAL:

B.2 BID GUARANTEE:

B.3 PAYMENT & PERFORMANCE BONDS:

B.4 TAXES:

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO OFFERORS

B.5 AVAILABILITY OF SOLICITATION DOCUMENTS:

B.6 PRE-PROPOSAL SITE VISIT:

B.7 TECHNICAL QUESTIONS:

B.8 AMENDMENTS:

B.9 PREPARATION OF PROPOSALS:

B.10 SELECTION PROCEDURES:

B.11 PROPOSAL REQUIREMENTS:

B.12 DETERMINATION OF RESPONSIBILITY:

B.13 VETS 4212:

B.14 SYSTEM FOR AWARD MANAGEMENT (SAM):

B.15 SUBCONTRACTING PLAN:

B.16 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

PERFORMANCE ASSESSMENT SYSTEM (CPARS):

B.17 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS:

B.18 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT

MANAGER:

B.19 52.211-6 BRAND NAME OR EQUAL (AUG 1999)

B.20 52.216-1 TYPE OF CONTRACT (APR 1984)

B.21 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY

SITE OF THE WORK (MAY 2014)

B.22 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO

ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

B.23 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

B.24 52.228-1 BID GUARANTEE (SEP 1996)

B.25 52.233-2 SERVICE OF PROTEST (SEP 2006)

B.26 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB

1995)

B.27 PARTNERING

B.28 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

B.29 VAAR 852.223-70 INSTRUCTIONS TO OFFERORS—SUSTAINABLE

ACQUISITION PLAN (SEP 2019)

B.30 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

B.31 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

B.32 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

REPRESENTATIONS AND CERTIFICATIONS

C.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2024) .. 31

C.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

C.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

C.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

C.5 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

C.6 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

GENERAL CONDITIONS

D.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

D.2 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (NOV 2021)

D.3 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

D.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

D.5 52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE

SMALL BUSINESS CONCERNS (OCT 2022)

D.6 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(FEB 2024)

D.7 52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT

FOR EPA-DESIGNATED ITEMS (MAY 2008)

D.8 52.223-20 AEROSOLS (MAY 2024)

D.9 52.223-21 FOAMS (MAY 2024)

D.10 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (NOV 2023)

D.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

D.12 52.228-11 INDIVIDUAL SURETY—PLEDGE OF ASSETS (FEB

2021)(DEVIATION APR 2020)

D.13 52.228-15 PERFORMANCE AND PAYMENT BONDS—CONSTRUCTION (JUN

2020)(DEVIATION APR 2020)

D.14 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (FEB 2013)

D.15 Special Notes regarding FAR 52.229-3: Federal, State and Local Taxes:

D.16 SPECIAL REQUIREMENT CLAUSE 1: KEY PERSONNEL

D.17 52.236-4 PHYSICAL DATA (APR 1984)

D.18 52.236-23 RESPONSIBILITY OF THE ARCHITECT-ENGINEER CONTRACTOR

(APR 1984)

D.19 52.236-24 WORK OVERSIGHT IN ARCHITECT-ENGINEER CONTRACTS

(APR 1984)

D.20 52.236-25 REQUIREMENTS FOR REGISTRATION OF DESIGNERS (JUNE

2003)

D.21 MANDATORY WRITTEN DISCLOSURES

D.22 IT CONTRACT SECURITY

D.23 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

D.24 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

D.25 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

D.26 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

D.27 VAAR 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST (OCT 2020)

D.28 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

D.29 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

D.30 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

D.31 VAAR 852.219-70 VA SMALL BUSINESS SUBCONTRACTING PLAN MINIMUM

REQUIREMENTS (JAN 2023) (DEVIATION)

D.32 VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

D.33 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

D.34 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

D.35 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

D.36 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

D.37 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

D.38 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (APR

2019)

D.39 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

D.40 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

D.41 VAAR 852.236-90 RESTRICTION ON SUBMISSION AND USE OF EQUAL

PRODUCTS (APR 2019)

D.42 VAAR 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

D.43 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 94

D.44 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

D.45 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

DESIGN BUILD SPECIFICATIONS

E.1 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

E.2 OWNERSHIP OF ORIGINAL DOCUMENTS

E.3 RETENTION OF REVIEW DOCUMENTS

E.4 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

E.5 COORDINATION WITH MEDICAL CENTER

E.6 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

LIST OF ATTACHMENTS

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Line Item 1: AE Services

1.2.1 A/E Services includes but is not limited to; site visits, field investigation, studies, and user interviews to prepare drawings, specifications, and cost estimates for all facets of work and disciplines/trades to facilitate a construction project to complete site preparation and implementation, of the following equipment: two (2) Linear Accelerators, one (1) Computer Tomography (CT) based simulator, various computers and monitors for image display, dose calculations, medical documentation, and scheduling. Design work shall include new construction and existing spaces to be renovated.

Contract Period: Base POP Begin:

POP End:

1.00 JB __________________ __________________

Line Item 2: Construction

1.2.2 Construction Services take place at the main campus (2400 Canal St.). The location is expected to encompass part of and adjacent to G Building of Diagnostic and Treatment. Work will include phased construction to include but not limited to preparation of new space for displaced staff and renovation of vacated space to meet functional needs, structural reinforcement to ensure safety of occupied spaces, and coordination of utility tie ins. Physical security waivers and assessments will be needed as the space is expected to abut against newly constructed surface lot. Some of the parking spaces at the surface lot are expected to be dedicated for patient use for this clinical function.

Contract Period: Base POP Begin:

POP End:

GRAND TOTAL __________________

NOTICE

1. Line Item 0001 (Design) and Line Item 0002 (Construction) contain all the work for this project.

2. Offerors must provide a lump sum price for Line Item 0001 (Design) and Line Item 0002 (Construction). Failure to do so may render their offeror as unacceptable.

3. Award will be made on Grand Total (Line Item 0001 Design and Line Item 002 Construction).

4. Pricing shall be submitted in whole dollar values. Please do NOT include pricing in cents.

5. Contractor is required to fill in their Unique Entity Identifier number associate with SAM.gov in

Block No. 14 on Standard Form (SF) 1442.

6. PLEASE NOTE: The Contractor agrees to attend any Post Award conference convened by the contracting activity or contract administration in accordance with Federal Acquisition Regulation subpart 42.5.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

B.1 BID MATERIAL:

Proposal materials consisting of drawings, specifications, and contract forms are included and/or attached as part of this Request For Proposal (RFP). The VA will not provide printed copies of drawings or specifications. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

B.2 BID GUARANTEE:

A Bid Guarantee, Standard Form 24 (SF 24), is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the proposal being deemed unacceptable. Copies of the SF 24 may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

B.3 PAYMENT & PERFORMANCE BONDS:

The offeror to whom award is made will be required to furnish two bonds. A Payment Bond shall be provided on Standard Form 25A (SF 25A) and a Performance Bond shall be provided on Standard Form 25 (SF 25). Both bonds shall be submitted in accordance with FAR 52.228-15 Performance and Payment Bonds - Construction. Copies of SFs 25A and 25 may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

B.4 TAXES:

Contractor must take into account FAR 52.229-3; “Federal, State and Local Taxes” and its Special Note in their pricing. The FAR clause and its Special Note provide guidance on taxes being applied to pricing.

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO

OFFERORS

B.5 AVAILABILITY OF SOLICITATION DOCUMENTS:

All solicitation related documents will be published to: https://sam.gov/.

B.6 PRE-PROPOSAL SITE VISIT:

A formal site visit has been scheduled for this project. See FAR Clause 52.236-27 of this solicitation for further information.

All potential offerors, subcontractors and suppliers are strongly encouraged to attend this site visit.

B.7 TECHNICAL QUESTIONS:

Questions of a technical nature must be submitted by prospective offerors via e-mail to: Bailey Donato at bailey.donato@va.gov and Jennifer Braaten at jennifer.braaten@va.gov. The subject line of each e-mail must read: Radiation Oncology DB New Orleans - Technical Questions.

Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. THE CUT-OFF DATE AND TIME FOR RECEIPT OF PHASE I QUESTIONS IS 10 December 2024 at 12 PM ET.

B.8 AMENDMENTS:

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered unacceptable.

B.9 PREPARATION OF PROPOSALS:

The Government will not pay for any costs incurred in preparation and submission of proposals.

B.10 SELECTION PROCEDURES:

This solicitation is issued as a Request For Proposal (RFP) utilizing the two-phase design-build selection procedures in accordance with FAR 36.301. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.304. The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government. It is the intent of the Government to award without discussions;

however, the Government reserves the right to conduct discussions if necessary.

All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. The proposals will be evaluated in accordance with the content provided in the solicitation. In Phase I of the Two-Phase Design-Build process, Offerors will submit a proposal in accordance with the three (3) evaluation factors listed below. Upon receipt of Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I submissions. A maximum of five (5) Offerors will be selected to provide a proposal for Phase II. Offerors not selected to provide a Phase II proposal will be notified that they are no longer being considered for this project. Phase II proposals will be evaluated in accordance with FAR Part 15, the four (4) Non-Price evaluation factors listed below, and Price for Phase

II. The Government intends to award a contract resulting from this solicitation to the responsible Offeror using a Trade- Offs method, after evaluations, in accordance with the factors in the Two-Phase Design- Build solicitation. A responsible determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

Evaluations will be based on the following evaluation factors; *further information can be found in Section 2.7:

Phase 1

1. Project Experience (Technical)

2. Management Qualifications (Technical)

3. Past Performance

Phase 2

1. Technical Solution

2. Draft Project Schedule

3. Design Concept & Written Narrative

4. Small Business Participation

5. Price

B.11 PROPOSAL REQUIREMENTS:

A. GENERAL:

1. Proposals shall be based on solicitation document issued for RFP number 36C77624R0107.

Proposals will be in the format stipulated in this document.

2. Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442.

There will be no public opening of the proposals.

3. Proposal Submission:

i. Submit proposals via e-mail to: bailey.donato@va.gov and jennifer.braaten@va.gov

ii. Emails are limited to five (5) MB.

iii. Only e-mail proposals will be accepted. Hard-copy proposals will not be accepted.

4. Bid Bond (PHASE II ONLY):

i. The bid bond shall be submitted as part of the electronic proposal submission. An original hard copy of the bid bond will be requested by the VA, after the award selection.

ii. Failure to furnish the required bid guarantee on the proper form and for the proper amount, by the time specified in Block 13 of SF 1442, shall result in rejection of the proposal. See FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation.

5. Page size for all proposal documents will be 8.5 x 11 inches, with 1-inch margins around the page perimeter. Pages will be single spaced. Each page shall count as one (1) page. Proposals shall be submitted using Times New Roman, with font no smaller than 11 point with normal proportional spacing.

6. Page formatting restrictions do not apply to drawings, but each page does apply to the page count.

Pages submitted in excess of the page count will not be evaluated. *Page count does not apply to Phase II.

B. PHASE I PROPOSAL FORMAT AND EVALUATION:

1. Format: The offer, including title page, detailed table of contents, and preface for Phase I shall be submitted in one (1) PDF document and shall not exceed a total of THIRTY-FIVE (35) pages.

The Offeror shall not include any price or price related material in the Phase I proposal. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

2. Evaluation Factors – 1-3 Descending Order of Importance:

Factor 1: Project Experience (Technical)

Submission Criteria: Provide a minimum of one (1) and a maximum of three (3) projects completed within the last ten years (10) years in which the Offeror’s design-build team has worked together on previous design-build contracts similar in size, magnitude, complexity, and scope to this project. Projects must demonstrate an offeror’s design build experience as a prime construction contractor directly responsible to the owner and managing multiple subcontractors.

For purposes of this evaluation, a relevant project is further defined as “design-build completed in a clinical, hospital or other medical related use space similar in size, magnitude, complexity, and scope.”

Project(s) shall have a minimum dollar value of $15M, a minimum size of 5,000 square feet (sf), and be 100% completed. Relevant scope elements include but are not limited to: radiation shielding, site preparation for installation of equipment of similar size and weight of a Linear Accelerator, foundation work, and complex phasing to account for displaced staff.

Projects submitted by the Offeror shall be completed within the past ten (10) years of the date of issuance of this RFP. A project is defined as a design-build project performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project; rather Offerors shall submit the work performed under a task order as a project. The Offeror’s submission should include at a minimum:

Project Title, Project Location (Physical Address); Contract Type (Example:

Design-Build, Design Bid Build), and Contract Number associated with the project

Project Owner, owner’s point of contact including telephone number and email address.

Brief description of the scope of work, highlighting relevant elements, size, magnitude, and complexity.

Project prime contractor and major subcontractors. (*Indicate if the subcontractors will be working on the current requirement)

Project statistics including start and completion dates (original vs actual) and project cost (original vs actual). If original vs actual completion dates and project cost differ, please provide explanation as to why.

NOTE: If a prime contractor does not have Design-Build experience, they are permitted to provide up to three (3) relevant non-Design-Build projects that are completed in clinical, hospital or other medical related use space similar in size, magnitude, complexity, and scope to this project. The designer for the team can also provide up to three (3) relevant projects that fall under the requested criteria for the project.

A maximum total of six (6) projects may be submitted for Factor 1 Experience. *All submission requirements for these projects remain the same and are listed above.

Evaluation Methodology: Project Experience will be evaluated on the Offeror’s relevant experience, competence, and capability to perform. Project experience demonstrating (1) capability as the prime contractor to successfully complete relevant projects of similar size (5,000sf minimum), magnitude ($15M minimum), scope, and complexity to this solicitation in addition to recency of completion (within the last 10 years from the issue date of the RFP to SAM.gov); (2) strong technical knowledge and skill required for this solicitation, particularly with radiation oncology, radiation shielding, site preparation for installation of equipment of similar size and weight of a Linear Accelerator, foundation work, and complex phasing. If D-B experience is not applicable, the construction contractor and the A-E firm will be evaluated on relevant and recent projects to the applicable portion of the project, construction, or design respectively under the same criteria and methodology. NOTE: The same projects evaluated for experience under this factor shall also be evaluated for Past Performance (Factor #3).

Factor 2: Management Qualifications (Technical)

Submission Criteria: The Offeror shall submit an organizational chart and indicate the prime responsible firm (or firms, if a J/V) and individuals, as well as the roles and responsibilities of individuals proposed as consultants and subcontractors. Provide a list of all consultants and all proposed major subcontractors, including telephone number, address, and name of contact.

The Offeror shall provide resumes that describes the design build team’s qualifications, to include education and/or certification(s), of the following personnel (page limitation, two (2) pages per requested resume):

Design-Build Project Manager Construction Project Manager/Site Superintendent On-site Quality Control Specialist Lead Architect Lead Structural Engineer Lead MEP Engineer Lead Civil Engineer Fire Protection Engineer Radiation Safety Specialist (*Subject matter expert for design involving protections against radiation, shielding reviews, and calculations for structural incorporation)

*Dual hatting will not be allowed. There is no preprinted form for this submittal.

For each of these required key personnel, the offeror shall identify the available capacity and any current projects they are working along with the anticipated completion dates.

The Offeror shall describe its approach for managing performance under this solicitation, including techniques for management of work coordination with subcontractors and measures/corrective action that will be taken for substandard performance. The Offeror shall describe proposed Design-Build Peer Review techniques along with the Quality Assurance/Quality Control Plan.

Evaluation Methodology: Management Qualifications will evaluate the relevant management, required technical personnel, and subcontractor capabilities and qualifications of the team to provide the required planning, implementation, and completion of the project. The VA will consider education and certifications, as well as relevant experience in an operational health care facility. The VA will also evaluate how the Offeror organized personnel for this project, and the lines of authority between the construction firm, design firm, and key subcontractors.

Factor 3: Past Performance

Submission Criteria: Past performance will be evaluated on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Submit Past Performance information for the same projects submitted under Factor 1, Project Experience by submitting a Contractor Performance Assessment Reporting System (CPARS) rating report.

For any project that does NOT have CPARS data available, a Past Performance Questionnaire (PPQ) is required to be submitted with the proposal. If the firm (Prime or Subcontractor) was not the Prime contractor on any project submitted in the proposal, a PPQ must be submitted listing their specific role (key disciplines) as a subcontractor. The PPQ shall be rated and signed by the evaluator. In the event that a firm does not receive a requested complete PPQ from an evaluator prior to the time for submission, the firm shall submit the partially completed PPQ with Section 1 and the Evaluator Information in Section 2 completed. Ensure a POC is listed with the project title/contract number. The VA will make reasonable attempts to contact the POC upon submission for PPQ completion.

The Government may consider additional performance related information regarding the firm, to include customer inquiries, Government databases, publicly available sources. The Government reserves the right to contact any POC listed on a CPARS report or PPQ. If appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services may be evaluated. Additional project submitted within the CPARS database will be reviewed.

Failure to provide requested data, accessible points of contact, or valid phone numbers will result in a firm being considered less qualified.

For PPQs, please utilize the attached PPQ document. Completed PPQs should be incorporated into the proposal directly. PPQs should not be submitted to the VHA PCAC.

Evaluation Methodology:

Past performance demonstrating higher levels of success and quality on the recent and relevant projects provided in Factor 1 that are similar to this solicitation present lower levels of risk and will be more favorably rated.

Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance. Past performance evaluations may also be conducted using information obtained from CPARS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representative(s), Past Performance Questionnaires (PPQs), Contractor Performance Assessment Reporting System (CPARS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

PHASE II PROPOSAL FORMAT AND EVALUATION:

1. Format: Phase II proposals shall be based on solicitation documents and the instructions provided by the Contracting Officer in the Phase II Notice of Offerors notifying Offerors that they were selected as one of the most qualified Offerors in Phase I. Technical (Non- Price), Price, and Administrative sections of the Offerors proposals will be evaluated independently; therefore, the Offeror shall submit the proposal in three (3) Volumes (Volume I: Technical, Volume II: Price and Volume III: Administrative). The contractor shall include NO price information in Volume I, Technical. All three volumes must be labeled with the Offeror's organization, business address, and VA Solicitation Number.

i. Volume I, including, all non-price factors (Technical Solution, Draft Project Schedule Design Concept & Written Narrative, and Small Business Participation) is not restricted to a page limitation.

ii. Volume II including price only shall not exceed a total of TEN (10) pages following the formatting requirements stated in general proposal requirements.

The Offeror shall submit Volumes I, II, and III in electronic format as searchable PDF documents. The proposal, in its entirety, shall not exceed three emails (one for each volume) of 5MB each. Include page numbers and the company name in the header or footer of each page.

iii. Volume III Administrative: Offerors shall include the following in Volume III. All of the below information must be provided. An Offeror may be considered unacceptable if these items are not provided in the proposal.

a. Offeror shall return a signed copy of all amendment(s) that are acknowledged in section 19 of the SF 1442 or on each SF 30.

b. Bid Bond (see FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation).

c. Capability to Perform: The Offeror shall provide a letter from their surety demonstrating the offeror’s total bonding capacity and current available bonding capacity. Total bonding capacity and current available bonding capacity must be outlined in a letter dated no earlier than the solicitation release date.

d. Offeror shall provide their Representations and Certifications or their response to FAR 52.204-8 (2) (i) or (ii) Annual Representations and Certifications.

e. Offeror shall provide their response to FAR 52.204-24 (d) Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

f. Offeror shall provide their response to FAR 52.209-7 (b) Information Regarding Responsibility Matters.

g. Offeror shall provide their response to FAR 52.209-13 (b) (1) or (2) Violation of Arms Controls Treaties or Agreements.

h. Offeror shall provide their response to FAR 52.219-28 items (h)(1), (h)(6), and (h)(7) Post- Award Small Business Program Representations.

2. Evaluation Factors - 1-4 Descending Order of Importance:

Factor 1: Technical Solution (Technical)

Submission Criteria: Based on the solicitation documents and site visit(s), provide a detailed narrative describing the Offeror’s technical solution to the project to achieve design and construction design objectives as described in the solicitation.

The Offeror’s narratives shall include, at minimum, the following technical areas:

Phasing to ensure uninterrupted medical center operations and consideration of displaced staff

Design and Construction knowledge for Radiology Oncology suites and supporting critical infrastructure including shielding, foundation work, and equipment accommodation

Quality Control management and solutions

Safety management

Cost Control

Management of subcontractors and reduction of risk mitigation in a design-build setting

The Offeror shall address areas of concern and describe how they will minimize risk in conjunction with the identified areas of concern. The narrative shall indicate that the Design-Build team understands the site and scope complexities and address how their approach offers constructability advantages in a highly technical setting.

Evaluation Methodology: The Technical Solution will be evaluated for inclusion of all technical areas listed in the criteria. The VA will evaluate Offeror’s specific details in each of the technical areas regarding design and constructability of design. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed. A technical solution that complies with applicable contract requirements; are realistic, appropriate, and efficient; and demonstrate clear logic and scope understanding present lower levels of risk and will be more favorably rated.

Approaches not demonstrating these attributes present higher levels of risk and will be less favorably rated.

Factor 2: Draft Project Schedule (Technical)

Submission Criteria: The offeror shall demonstrate their understanding of Section 01 32 16.16 Project Schedules contained in as an RFP attachment by submitting a draft project schedule for design and construction that adheres to the requirements outlined in the RFP. Submit your schedule in Gantt Chart format and include specific activities required for this project and a clear critical path with major milestones and applicable predecessor activities.

Each Offeror’s schedule must address the following:

Their understanding of the Phasing requirements outlined in section 2.6 Project Phasing of the SOW.

How to manage impacts due to working in and around a functioning hospital. How the contractor will schedule disruptive type work (noise, dust generating, material deliveries, etc). How the contractor will manage utility outages and how they will not impact daily operations.

How they will handle displaced staff to maintain continuity of work.

How they will address Infection Control and Life Safety requirements as the work progresses.

Evaluation Methodology: Construction schedules and narrative descriptions documenting: (1) a construction schedule that is realistic, appropriate, and efficient; (2) clear and efficient critical path and logical sequencing and phasing; (3) accounts for procurement lead-time, subcontractor/trade coordination, on-site storage and staging, resource and time constraints;

and (4) demonstrates risk mitigation and successful completion within the required period of performance, present lower levels of risk and will be more favorably rated. Schedules which do not demonstrate these attributes present higher levels of risk and will be less favorably rated.

The VA will evaluate and use as an aid to help determine that the Offeror understands and can perform all the required elements of the project in the time frame specified with limited impact, to the greatest extent possible, to the Medical Center. (The draft schedule submitted with the proposal should not be construed as the agreed upon schedule as per FAR 52.236-15, the contractor shall, within 21 calendar days after receiving the Notice to Proceed, submit an interim project schedule which will supersede the draft project schedule submitted in the Phase II proposal. The interim project schedule will be subject to VA approval and must show the project being accomplished within the time frame specified on the SF 1442(Block 11).

Factor 3: Design Concept & Written Narrative (Technical)

Submission Criteria: The Offeror shall submit a rough, preliminary/schematic space layout for the Radiation Oncology portion of the project based off the space program provided. This allows each Offeror the opportunity to demonstrate their understanding of the project scope, the adjacency needs of this type of clinic, and the patient flow in a concept plan to accomplish the project. The schematic space layout shall be based on the information provided in the solicitation documents. The intent of the design concept is to show a clear understanding of the project requirements, as well as allow for creative latitude of the Offerors design team.

Acceptable methods of demonstrating design concept include digital design software or architectural sketches/drawings illustrating the architectural floor plan for rooms and interior corridor space. The square footage (SF) for the functional spaces and rooms are to be as listed in the space program. If necessary, consideration can be given to shared and/or combined rooms providing that they still provide the function and adjacencies needs of the clinic. Use of lines between spaces to indicate the centerline of the participation is acceptable. An AutoCAD file has been provided for this purpose.

In a brief written narrative, the Offeror is to explain the advantages and disadvantages with the submitted layout with respect to adjacencies and patient flow and if any adaptions were made to the space program. Include the thought process that occurred through its development to resulted with the submitted layout. Include in the narrative the reasons this layout was selected over another that may have been considered. Due to space and layout constraints, what is seen as possible concession(s) the government may need to consider? Discuss/list them from first consideration to last consideration.

Evaluation Methodology: The Factor will be evaluated and used as an aid to help determine that the Offeror understands all project requirements and constraints and can design a complete and usable space. The Offeror’s Design Concept will be evaluated on the incorporation of

Radiation Therapy Design Guide criteria, level of innovation, and ability to provide all required areas in the allotted square footage. The written narrative will be evaluated on the level of detail and understanding that is demonstrated through the pros and cons of the design choices as well as the areas of concern presented that may pose a risk to the Government.

Factor 4: Small Business Participation (Technical)

Submission Criteria:

Veteran Participation: For SDVOSBS/VOSBs: In order to receive credit under this Factor, an Offeror shall submit a statement of compliance that it qualifies as a SDVOSB or VOSB in accordance with VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (DEVIATION). Offerors are cautioned that they must be registered and certified in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/ and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both proposal submission and at time of award.

Non-SDVOSBs/VOSBs: To receive some consideration under this Factor, an Offeror must state in its proposal the names of SDVOSB(s) and/or VOSB(s) with whom it intends to subcontract, and provide a brief description and the approximate dollar values of the proposed subcontracts. Additionally, proposed SDVOSB/VOSB subcontractors must be registered and certified in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/ in order to receive some consideration under the Veteran’s Involvement Factor and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of proposal submission and time of award.

Evaluation Methodology: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for an Offeror (prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and certified in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/ database at time of proposal submission and at time of award and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation.

Non-SDVOSB/VOSB Offerors proposing to use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Offerors must state in their proposals the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and certified in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/ and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both proposal submission and at time of award.

Factor 5: Price

Submission Criteria: Carefully follow “Instructions, Conditions, and Notices to Offerors”, Standard form (SF) 1442 Solicitation, Offer and Award (Construction, Alteration, or Repair) and the price schedule when submitting price offers. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s solicitation and supporting attachments, pricing requirements, or otherwise preclude the Government from evaluating the offer or render the offer as non-responsive or unacceptable. If the Offeror communicates in its proposal any exceptions, exclusions, qualifications, or conditions to the proposed prices not provided for in the Offerors proposal documents, the Contracting Officer shall reject the proposal and exclude the Offeror from further consideration.

The Contracting Officer will evaluate Offers in accordance with the process identified in the Price Schedule. The total evaluated price will be determined by the Offeror’s price for all the Line Items listed.

Also provide a separate Schedule of Values (SOV) for each line item. Each SOV shall show the line item price broken down by major work components.

Evaluation Methodology: Will be evaluated in accordance with the process identified in the Price Schedule. The total evaluated price will be determined by the Offeror’s price for all the Line Items listed.

Note: The VA will look at the total evaluated price and non-price factors to determine the best value. “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirements. All evaluation factors other than price, when combined, are significantly more important than price.

If none of the offerors are within the available funding limitation or is otherwise determined to be other than fair and reasonable, the VA reserves the right to enter into discussions with those offerors who are determined to be within the competitive range. If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

C. FINAL PROPOSAL REVISIONS (section only applies if discussions are conducted):

1. If determined to be necessary, proposal revisions will be requested from the Offerors determined by the CO to be in the competitive range based on the selection criteria. Discussions may be conducted with those Offerors falling within the competitive range, after which proposal revisions will be requested. Proposal revisions will be submitted as per Section 2.7(A), above, except as noted below and will be due at a time and place to be determined.

2. Offerors submitting proposal revisions will not be requested to re-submit any documents which are unchanged from their initial proposals. Offerors will provide necessary changes to individual paragraphs, as briefly as possible, and include a table of contents, which indicates where within the initial proposal the additional information or changed documents would be placed. Proposal revisions shall include a completed SF 1442 that acknowledges receiving all amendments, by number. A new bid bond shall be submitted only if the final proposal revisions Offeror’s price proposal is greater than its initial price proposal.

B.12 DETERMINATION OF RESPONSIBILITY:

In accordance with FAR subpart 9.1, Responsible Prospective Contractors, a responsibility determination will be made for the apparent awardee prior to processing the award. The

Contracting Officer reserves the right to request information to assist the Government in determining the apparent successful offeror responsible, including information regarding the offeror’s previous experience (including points of contact), organization (including company officers), technical qualifications, financial resources, and other information deemed necessary.

NOTE: Any information received by the Government that would be cause for a negative determination of responsibility may make the offeror ineligible for award.

B.13 VETS 4212:

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at:

http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification, prior to awarding the project.

B.14 SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Offerors are required to be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications requirements. The Offeror shall be registered at time of Phase I submission, Phase II submission, and award. An Offeror is required to be registered in SAM when submitting and offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

B.15 SUBCONTRACTING PLAN:

(a) Small Business Subcontracting Plan. Each large business offeror shall provide a Small Business Subcontracting Plan that contains all of the elements required by FAR 52.219-9. If the large business does not have an approved Master Plan or approved Commercial Plan, then an Individual Subcontracting Plan must be submitted that includes an assurance that small businesses will be given the maximum practicable opportunity to participate in contract performance. The Subcontracting Plan is not a requirement for evaluation in source selection, but rather, a requirement for award to a large business, and the Plan, as negotiated, will be incorporated into any resultant contract.