RFP_34101-250701_ATTACHMENT_6.6_System_Requirements_Matix.xlsx

This System Requirements Matrix attachment is part of the Request for Proposals issued by the Tennessee Emergency Management Agency (TEMA) for a Critical Incident Management System (CIMS). The RFP requires respondents to complete a detailed evaluation matrix indicating their proposed system's capability to meet 23 specific technical requirements across six primary categories: ESRI ArcGIS Online integration, system capacity and scalability, administrative configuration capabilities, and role-based access control. Respondents must submit their technical and sealed cost proposals by July 7, 2026, at 2:00 p.m. central time, with a mandatory pre-response conference scheduled for May 22, 2026, at 9:00 a.m. CST via Microsoft Teams. The top three ranked proposers will present orally on July 27-29, 2026, and the Notice of Intent to Award is anticipated for August 6, 2026, with a contract effective date of September 15, 2026. The contract term extends for 60 months with potential renewal or extension options to be negotiated with the selected contractor.

The System Requirements Matrix requires respondents to designate each requirement with response codes indicating whether the proposed system can meet requirements without modification (M), with configuration (CF), with customization (CZ), or cannot meet requirements (NO). Key technical mandates include bidirectional data synchronization with ArcGIS Online with a maximum 10-minute delay, support for 300 concurrent users and 5,000 user accounts without fixed maximum limits, FedRAMP Moderate compliance, no-code/low-code administrative configuration capabilities enabling authorized personnel to create and modify data-capture forms and workflows without contractor intervention, and comprehensive role-based access control functionality. The estimated maximum contract value is $800,000 for the full 60-month term, encompassing software licensing, implementation charges, annual SaaS subscription fees, and unit pricing for users and accounts exceeding baseline quantities. No incumbent vendors or set-aside designations are identified, and the selected solution must be the vendor's primary commercial product purpose-built for emergency management and commercially offered for at least three consecutive years prior to RFP release.