RFP_32110-82026_Amendment_4.pdf

This is Amendment 4 to Request for Proposals 32110-82026 issued by the State of Tennessee Department of General Services, Central Procurement Office for emergency debris removal services. The amendment updates the RFP schedule of events with revised dates for key milestones. The pre-response conference is scheduled for June 26, 2026 at 10:00 a.m. CST, with a Notice of Intent to Respond deadline of June 29, 2026 at 2:00 p.m. CST and a written questions and comments deadline of July 2, 2026 at 2:00 p.m. CST. The response deadline is September 4, 2026 at 2:00 p.m. CST. Technical response evaluations will be completed by September 25, 2026, with cost proposals to be opened and scored on September 28, 2026. Optional negotiations are scheduled for September 29 through October 2, 2026. The State intends to award up to three contracts providing statewide coverage for disaster response debris removal operations. The initial contract term is 36 months with options for up to two one-year renewals and potential extension of up to 180 days, not to exceed 60 months total.

The State Notice of Intent to Award will be released on October 5, 2026, with the protest period ending October 12, 2026. The contract will be sent to the contractor on October 13, 2026, with a signature deadline of October 16, 2026 at 2:00 p.m. CST. Compensation is based on unit rates proposed by the contractor across 45 distinct line items measured in cubic yards, per-unit counts, linear miles, or per-pound weights depending on debris type and origin. Respondents must hold an HC-H and HC-5 license (or an HC license) issued by the Tennessee Department of Commerce and Insurance with a minimum monetary limit of $1,000,000 and must demonstrate bonding capacity. The State estimates potential purchases at $1 billion but guarantees no minimum quantity. Evaluation criteria weight general qualifications and experience at 20 points, technical qualifications and approach at 50 points, and cost proposal at 30 points.