RFP_32110-82026_Amendment_2.pdf

This is Amendment #2 to Request for Proposals #32110-82026 issued by the State of Tennessee Department of General Services, Central Procurement Office for Emergency Debris Removal Services. The amendment updates the schedule of events for the RFP, which was originally issued on June 22, 2026. Key dates include a pre-response conference on June 26, 2026 at 10:00 a.m. CST, a Notice of Intent to Respond deadline of June 29, 2026, written questions and comments deadline of July 2, 2026, and a response deadline of August 26, 2026 at 2:00 p.m. CST. The state will complete technical evaluations by September 16, 2026, open and score cost proposals on September 17, 2026, and conduct optional negotiations between September 18-25, 2026. The Notice of Intent to Award will be released on September 28, 2026, with a protest period ending October 5, 2026. The contractor signature deadline is October 12, 2026 at 2:00 p.m. CST. The State of Tennessee intends to award up to three contracts for statewide disaster response coverage, with an initial 36-month term and options for up to two one-year renewals plus potential extension of up to 180 days, not to exceed 60 months total.

The amendment provides updated scheduling for proposal evaluation and award processes but does not alter other terms and conditions of the original RFP. Respondents must hold HC-H and HC-5 licenses (or HC license) from the Tennessee Department of Commerce and Insurance with minimum monetary limits of $1,000,000 and must demonstrate bonding capacity. Compensation is based on unit rates across 45 distinct line items for 13 debris categories, measured in cubic yards, per-unit counts, linear miles, or per-pound weights depending on debris type. The state estimates potential purchases at $1 billion but guarantees no minimum quantity. Evaluation criteria weight general qualifications and experience at 20 points, technical qualifications and approach at 50 points, and cost proposal at 30 points. All debris removal operations must comply with FEMA Public Assistance Program guidelines and FDDRP standards, with contractors responsible for identifying and securing permits for Debris Management Sites approved by the Tennessee Department of Environment and Conservation.