RFP 283-22-0568_Attachment 2 QASP.docx
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- Solicitation number
- 283-22-0568
About this file
This document outlines a Quality Assurance Surveillance Plan (QASP) for a National Surveys on Drug Use and Health (NSDUH) contract spanning 2023 through 2027. Key requirements include developing CAI instruments by December 1st each year from 2023 through 2027. Achieving minimum 80% screening and 65% interview response rates at the state level each quarter and annually, with 80% and 70% minimum rates respectively at the national level. Producing public use data files and a codebook by specified dates between October 31st and December 31st each year from 2023 through 2027 to meet performance levels. Completing a Methodological Resource Book by dates ranging from March 16th to April 14th each year from 2023 through 2027. The contractor must also conduct mental health, collaborative, and redesign analyses and reports as specified. Performance will be evaluated based on the weighted percentage of response rate targets achieved and timely delivery of required reports and files.
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RFP No. 283-22-0568 Attachment 2
QUALITY ASSURANCE SURVEILLANCE PLAN
| Required Task |
| Performance Objective |
| Acceptable Quality Level |
Tasks 1–10, Optional Tasks (if exercised)
(Data Quality)
| Develop and maintain procedures that insure a high standard of data quality across all tasks. |
| The quality of products coming from all major components of this contract (e.g., sample design, field procedures, data collection, data processing, analysis weights, report generation, data documentation, etc) contain minimal errors, none of which causes significant delays or disruptions to survey operations or the generation of deliverables. |
Evidence of data quality is obtained from a variety of reports and analyses (e.g., by field interviewer observation and verification reports—including reports identifying fraudulent cases—interviewer certification, keystroke data, etc.). Data quality and reporting criteria is approved by the COR.
Task 2.1
(Development of NSDUH Data Collection Instrument)
| Develop fully functional 2023 to 2027 CAI instruments ready for loading onto both hand-held and laptop computers in preparation for field interviewer training. |
| The 2023 to 2027 CAI instruments used for screening and interviewing are thoroughly tested and produce minimal errors, none of which causes significant disruption in training, data collection, data transmission, and data processing activities. |
Final screening and interviewing instruments are loaded on computers and delivered to COR by:
· 12/1/22 for the 2023 survey
· 12/1/23 for the 2024 survey
· 12/1/24 for the 2025 survey
· 12/1/25 for the 2026 survey
· 12/1/26 for the 2027 survey
| Required Task |
| Performance Objective |
| Acceptable Quality Level |
Task 5.2
(Data Collection Screening and Interview Response Rates)
For each State, achieve a target minimum 80 percent screening response rate and a target minimum 65 percent completed interview response rate for a total of 104 rates per quarter, or 416 per year.
For each calendar year, the target minimum state level screening and interview response rates shall be 80 and 70 percent, respectfully, for a total of 104 rates.
For each calendar year, the target minimum national screening and interview response rates shall be 80 percent and 70 percent, respectively for a total of two rates.
All rates used here are weighted.
The overall measure shall be a weighted average of the percent targets achieved within the different categories. The categories shall have the following weights associated with them:
· Percent of targets achieved for the quarters reported shall have a weight of 20%.
· Percent targets achieved for the annual state screener response rate and annual state interview response rate: 30%.
· Percent targets achieved for the annual national screener response rate and annual national interview response rate: 50%.
Indicated minimum response rates are achieved in conjunction with evidence that the overall quality of the interview was not compromised. This evidence can be obtained by field interviewer observation reports, interviewer certification, audit-trail data, analysis of highly productive field interviewers, or other credible information.
The weighted percentage of targets achieved shall generally serve as the final score for this task. For example, if 90% of calendar quarter targets are achieved, 80% of the state level targets are achieved and 100% of the national targets are achieved, the final score for this task will be:
(90)*(.20)+(80)*(.30)+(1)*(.50) = 92 Final decisions made in regard to data quality and reporting criteria will be made by the COR.
Task 7.4
(First Findings Reports)
| Produce tables, graphs, appendices, slide presentations, and other supporting material for the summary of findings report, as specified by the COR. |
| These sections are complete, accurate, and timely. Between the time these sections are reviewed by the COR and approved by the COR, there are minimal errors found, none of which causes significant delays or disruptions to the public release of the report. |
Task 7.8
(Ad Hoc Research and Methods Projects)
| As specified by the COR, conduct specific research and methodological studies on an ad hoc basis. |
| Analyses and reports are complete, accurate, and timely as specified by the COR. |
Task 9.4
(Public Use Data File and Codebook)
| Generate the public use file and codebook. |
| The public use file is produced using appropriate statistical procedures to minimize respondent disclosure risk. The codebook includes adequate documentation of the survey process along with associated limitations. The data file does not contain errors that are significant enough to require a new file to be submitted after delivery to a SAMHSA-approved data archive. The final public use file (ready for delivery to an approved SAMHSA data archive use file) is delivered to the COR by the dates listed below to achieve the corresponding levels of performance. |
Year Outstand. Satisf. Satisf.-Plus 2023 10/31/24 12/31/24 11/31/24 2024 10/31/25 12/31/25 11/31/25 2025 10/31/26 12/31/26 11/31/26 2026 10/31/27 12/31/27 11/31/27 2027 10/31/28 12/31/28 11/31/28
Task 10
(Methodological Resource Book)
| Produce the Methodological Resource Book. |
| All sections of this report (including sample design, imputation, sampling error, statistical inference, editing procedures, FI manuals, questionnaire specifications, protocol changes, etc.) are completed by the dates listed below to achieve the corresponding levels of performance. |
Year Outstand. Satisf. Satisf.-Plus 2023 3/16/25 4/14/25 4/01/25 2024 3/16/26 4/14/26 4/01/26 2025 3/16/27 4/14/27 4/01/27 2026 3/16/28 4/14/28 4/01/28 2027 3/16/29 4/14/29 4/01/29
Option Task 1 (Mental Health Analyses) As specified by the COR, conduct specific research on mental health issues of importance to SAMHSA.
Contractor maintains high level of quality assurance, and responsiveness to COR, Contracting Officer (CO) and SAMHSA staff; reliability, completeness of tasks; contacts COR immediately with any issues or problems. Contractor remains within or below cost estimates; meets time frames identified by COR; notifies COR immediately of any budget issues; no cost overruns.
Analyses and reports are complete, accurate, and timely as specified by the COR.
| Option Task 2 (Collaborative Analysis Projects) |
| As specified by the COR, conduct specific research on topics of mutual interest between SAMHSA and collaborating federal partner. |
Contractor maintains high level of quality assurance, and responsiveness to COR, Contracting Officer (CO) and SAMHSA staff; reliability, completeness of tasks; contacts COR immediately with any issues or problems. Contractor remains within or below cost estimates; meets time frames identified by COR; notifies COR immediately of any budget issues; no cost overruns.
Analyses and reports are complete, accurate, and timely as specified by the COR.
| Option Task 3 (Redesign Tasks) |
| As specified by the COR, conduct specific research and methodological studies related to NSDUH redesign objectives. |
| Focus groups, cognitive interviews, OMB packages, and analyses and reports are complete, accurate, and timely as specified by the COR. |
| Overall Contract Management, to include cost and time. |
| Contractor maintains high level of quality assurance, responsiveness to COR and Contracting Officer (C O); reliability, completeness of tasks; contacts COR immediately with any issues or problems. Contractor remains within or below cost estimates; meets time frames identified by COR; notifies COR immediately of any budget issues; no cost overruns. |
| COR receives no more than four (4) valid complaints per 12-month period. No invoice per 12-month period requires suspension or disallowance due to mistakes, incompleteness or unallowable costs. |
The following table contains the proportional assignment of the award fee for each year by required task
Contract Period
| Required Task |
| Year 1 |
| Year 2 |
| Year 3 |
| Year 4 |
| Year 5 |
| Year 6 |
| Year 7 |
| Year 8 |
| 1-10 |
| 1/3 |
| 1/4 |
| 1/7 |
| 1/8 |
| 1/8 |
| 1/8 |
| 1/7 |
| 1/6 |
| 2.1 |
| 1/3 |
| 1/4 |
| 1/7 |
| 1/8 |
| 1/8 |
| 1/8 |
| NA |
| NA |
| 5.2 |
| NA |
| 1/4 |
| 1/7 |
| 1/8 |
| 1/8 |
| 1/8 |
| 1/7 |
| NA |
| 7.4 |
| NA |
| NA |
| 1/7 |
| 1/8 |
| 1/8 |
| 1/8 |
| 1/7 |
| 1/6 |
| 7.8 |
| NA |
| NA |
| 1/7 |
| 1/8 |
| 1/8 |
| 1/8 |
| 1/7 |
| 1/6 |
| 9.4 |
| NA |
| NA |
| 1/7 |
| 1/8 |
| 1/8 |
| 1/8 |
| 1/7 |
| 1/6 |
| 10 |
| NA |
| NA |
| NA |
| 1/8 |
| 1/8 |
| 1/8 |
| 1/7 |
| 1/6 |
| Option Task 1 |
| NA |
| NA |
| NA |
| 1/1 |
| 1/1 |
| 1/1 |
| 1/1 |
| 1/1 |
| Option Task 2 |
| NA |
| NA |
| NA |
| 1/1 |
| 1/1 |
| 1/1 |
| 1/1 |
| 1/1 |
| Option Task 3 |
| NA |
| NA |
| NA |
| 1/1 |
| 1/1 |
| 1/1 |
| NA |
| NA |
| Overall Management |
| 1/3 |
| ¼ |
| 1/7 |
| 1/8 |
| 1/8 |
| 1/8 |
| 1/7 |
| 1/6 |
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