RFP# 260003135, SCCC APS Kitchen Drain Floor Repairs.pdf

STATE OF ALASKA

Department of Corrections

Division of Administrative Services 802 3rd Street, Suite 224

Douglas, AK 99824

Request for Proposal

No. 260003135

Date of Issue: February 5, 2026

Project:

Spring Creek Correctional Center (SCCC), Kitchen Drain

Floor Repairs Seward, Alaska

Bidders Are Not Required to Return This Form.

Michael Lim John Gard Procurement Officer Project Manager Department of Corrections Department of Corrections

TABLE OF CONTENTS

(State funded Buildings)

DIVISION 0 – BIDDING AND CONTRACT

Requirements

Section

00020 REQUEST FOR PROPOSALS

00021 PROPOSAL EVALUATION PROCEDURE

00022 SUMITTAL CHECKLIST

00023 PROPOSAL EVALUATION CRITERIA

00100 INFORMATION TO BIDDERS (PROPOSERS)

00120 REQUIRED DOCUMENTS 25D-4 (7/18))

00310 PRICE PROPOSAL 25D-9A (07/03)

00312 BID SCHEDULE

00313 CONTRACTOR’S TECHNICAL PROPOSAL

00410 BID BOND 25D-14 (8/01)

00311 ALASKA PRODUCTS PREFERENCE WORKSHEET 25D-20 (12/19)

00415 ALASKA VETERAN PREFERENCE CERTICATION 25D-17 (7/18)

00323 ALASKA MILITARY SKILLS PREFERENCE

00320 ALASKA BIDDER PREFERNCE CERTIFICATION

00420 BID MODIFICATION 25D-16 (8/01)

00430 SUBCONTRACTOR LIST 25D-5 (8/01)

00510 CONSTRUCTION CONTRACT 25D-10A (8/01)

00610 PERFORMANCE BOND 25D-13 (8/01)

00620 PAYMENT BOND 25D-12 (8/01)

CONTRACT PROVISIONS AND SPECIFICATIONS

00700 GENERAL CONDITIONS

00800 SUPPLEMENTARY CONDITIONS

00830 STATE LABORERS’ AND MECHANICS’ MINIMUM RATES OF PAY

State wage rates can be obtained at http://labor.alaska.gov/lss/pamp600.htm. Use the State rates that are in effect 10 days before Proposal Due Date. The Department will include a paper of the State wage rates in the signed Contract.

00850 DRAWINGS INDEX

DIVISION 02 EXISTING CONDITIONS

02 41 19 SELECTIVE DEMOLITION

DIVISION 03 CONCRETE

03 10 00 CONCRETE FORMING AND ACCESSORIES

03 32 00 CONCRETE REINFORCING

03 30 00 CAST-IN-PLACE CONCRETE

DIVISION 07 JOINT SEALANTS

07 92 00 JOINT SEALANTS

DIVISION 09 HIGH PERFORMANCE COATINGS

09 96 00 HIGH PERFORMANCE COATINGS

DIVISION 22 PLUMBING

22 11 16 DOMESTIC WATER PIPING

22 13 16 SANITARY WASTE AND VENT PIPING

DIVISION 31 EARTHWORK

31 20 00 EARTH MOVING

http://labor.alaska.gov/lss/pamp600.htm

DIVISION 33 SANITARY SEWERAGE PIPING

33 31 00 SANITARY SEWAGE PIPING

MISC DOCUMENTS

REQUEST FOR CLEARANCE FORM – PREA ACKNOWLEDGEMENT (RQUIRED FOR

SITE INSPECTION)

SUBSTITUTE REQUEST FORM

CONTRACT DRAWINGS (Bound Separately)

IMPORTANT NOTICE: All contractors will need to contact Michael Lim at 907-465-6014 or Michael.lim@alaska.gov to pick up the drawings from Department of Corrections, 802 3rd Street, Suite 220, Douglas, AK, 99824. Drawings will not be posted online, faxed, or provided to any plans room.

END TABLE OF CONTENTS

mailto:Michael.lim@alaska.gov

00020 Page 1 of 2

DEPARTMENT OF CORRECTIONS

REQUEST FOR PROPOSALS

For Construction Contract

Competitive Sealed Proposals AS 36.30.200(b)

Spring Creek Correctional Center Date February 5, 2026 (SCCC) APS Kitchen Drain Floor Repairs

Project No. 260003135

Location of Project: Seward, Alaska Contracting Officer: Michael Lim Issuing Office: Department of Corrections

State Funded [X] Federal Aid [ ] Description of Work:

This state funded project will include all materials, equipment, labor, lodging, supervision, permitting, plan revie, design, and construction administration services for replacing the underground waste and drain piping, floor drains, trench drains, traps, clean outs, grease interceptors in the APS Building kitchen by a qualified and licensed contractor at the Spring Creek Correctional Center (SCCC) in Seward, Alaska.

The Engineer’s Estimate is between $900,000 and $1,100,000.

All work shall be substantially complete by August 31, 2026. Final Completion by September 30, 2026

Proposers are invited to submit proposals consisting of a Price Proposal and a Technical Proposal (see Section 00022) in single copy, for furnishing all labor, equipment, and materials and for performing all work for the project described above. Both Price Proposals and Technical Proposals must be received not later than 2:00 p.m. local time, at the office of the Administrative Services as indicated below on March 12, 2026. However, the Price Proposals will be publicly opened later, following evaluation and scoring of the Technical Proposals (see Sections 00021, 00022, and 00023).

SUBMISSION OF PROPOSALS

ALL PROPOSALS, INCLUDING ANY AMENDMENTS OR WITHDRAWALS, MUST BE RECEIVED PRIOR TO THE DATE AND TIME STATED. PROPOSALS SHALL BE SUBMITTED ON THE FORMS FURNISHED AND MUST BE IN A SEALED ENVELOPE

MARKED AS FOLLOWS:

Proposal for Project:

Spring Creek Correctional Center SCCC APS Kitchen Drain Floor Repairs

ATTN:

State of Alaska Department of Corrections 802 3rd Street, Rm 224 Douglas, Alaska 99824

OR

Submit a proposal via email to: doc.procurement@alaska.gov

Proposals, amendments, modifications or withdrawals transmitted by mail must be received by the department prior to the scheduled time of proposal opening. Hand-delivered Proposals, amendments, or withdrawals must be received by Michael Lim, Procurement Officer, Administrative Services, 802 3rd Street, Suite 220, Douglas, Alaska 99824, prior to the scheduled date and time specified. Proposals are not publicly opened therefore a public bid opening will not be held. A proposer sending a bid amendment or withdrawal via email must transmit its documentation to the Department at this email address:

michael.lim@alaska.gov

A bid guaranty is required with each bid in the amount of 5% of the amount bid. (Alternate bid items as well as supplemental bid items appearing in the bid schedule shall be included as part of the total amount bid when determining the amount of bid guaranty required for the project.)

The Department hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this Invitation, Disadvantaged Business Enterprises (DBEs) will be afforded full opportunity to submit bids and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

mailto:doc.procurement@alaska.gov mailto:michael.lim@alaska.gov

00020 Page 2 of 2

NOTICE TO PROPOSERS

Proposers are hereby notified that data to assist in preparing Proposals is available as follows:

Question pertaining to the project requirements and specifications should be in writing and received by the procurement officer no later than close of business March 6, 2026.

Michael Lim Procurement Officer Michael.lim@alaska.gov Ph: (907) 465-6014 802 3rd Street, Suite 220 Douglas, Alaska 99824

Other Information:

DRAWINGS: The department is not publicly posting the project drawings. Bidders must email the procurement officer Michael.lim@alaska.gov and request the project drawings. Project drawings will be emailed to bidders in pdf format. Project drawings must be securely held by the bidder. 11 x 17 project drawings will be available upon request.

SCCC ON-SITE WORK SCHEDULE LIMITATIONS: On-site work shall be 7 days a week, from 7:00 AM until 5:00 PM. No overtime allowed unless approved by the DOC.

PRE-PROPOSAL INSPECTION OF SITE MEETING: Pre-bid site visit is scheduled for February 20, 2026 at 11:00 a.m. local time (MANDATORY). Interested vendors must contact: Project Manager: John Gard, phone (907) 269-7391 to register for the inspections and submit the “Clearance Form” for the security sergeant to run a background check to allow access to the facility.

The form must be filled out for everyone attending the site visit. Forms must be submitted 72 hours in advance. Clearance form is in this bid packet. Email your forms to john.gard@alaska.gov Vendors are to meet the Project Manager in the Administrative Lobby of the facility access to the correctional facility and surrounding area must be controlled.

PROPRIETARY INFORMATION: Proposers should not include proprietary information in proposals if such information should not be disclosed to the public. Any language within a submittal purporting to render all or portions of a proposal confidential will be disregarded. Proprietary information which may be provided after selection for contract negotiations will be confidential if expressly agreed to by the Contracting Agency (AS 36.30.230).

COST INCURRED PRIOR TO CONTRACT: Proposers are specifically advised that a contract shall not be in effect until a written agreement is executed by an authorized agent of the Contracting Agency. The Contracting Agency shall not be liable for any cost incurred by a Proposer in response to this solicitation, including any work done, even in good faith, prior to execution of a contract and issuance of a Notice to Proceed.

MINOR INFORMALITIES: The Contracting Agency expressly reserves the right to waive minor informalities, negotiate changes or reject any and all proposals and to not award the proposed contract, if in its best interest. "Minor Informalities" means matters of form rather than substance which are evident from the submittal or are insignificant matters that have a negligible effect on price, quantity, quality, delivery, or contractual conditions and can be waived or corrected without prejudice to other Offerors (2 AAC 12.990).

Reminder: Alaska Statute AS 36.30.210 requires all Proposers to have a valid Alaska Business License and an Alaska Contractor’s Certificate of Registration prior to award. To qualify as an Alaska Offeror (bidder) under AS 36.30.321, an Offeror shall have a valid Alaska business license at the time designated in the request for proposals for opening of the proposals, shall meet the definition of AS 36.30.990 (2), and submit the required Section 00411 with their proposal.

mailto:john.gard@alaska.gov

PROPOSAL EVALUATION PROCEDURE

Proposals will be evaluated by a committee (2 AAC 12, Article 4). Scoring of proposals will be accomplished as follows

1.1 Each Evaluator will individually read and rate Proposer's response to each criterion, except for Alaska Bidde, (Offeror) Preference and Price Proposal as described under Evaluation Criteria (Section 00023). Ratings will be basec solely on contents of proposals. Except as may be stated within any criterion description, a rating of "5" indicates the most responsive; ratings of "4-1" indicate progressively less responsiveness; and a rating of "0" indicates Non responsive. Tie scores are permissible for evaluation criteria addressing schedule. Ratings are multiplied by the assigned weights for each criterion to obtain criterion scores.

1.2 After completion of individual ratings, the Evaluation Committee will meet to discuss proposals. Evaluators may then alter their ratings; however, any changes shall be based solely on the Evaluation Criteria set forth in the RFP.

Additional criteria may not be considered. (2 AAC 12.260(b)).

1.3 During the Evaluation Committee Meeting, Evaluators may discuss factual knowledge of, and may investigate Proposers' and proposed Subcontractors' prior work experience and performance, including projects referenced in proposal, available written evaluations, etcetera, and may contact listed references or other persons knowledgeable of a Contractor's and/or a Subcontractor's past performance. Factors such as overall experience relative to the proposed contract, quality of work, and ability to meet schedules may be addressed. If any issues of significant concern to the proposed contract are discovered, the Committee may:

a. Provide written recommendations to the Contracting Officer for consideration prior to contract award;

b. Recommend suspension of the Proposer from consideration for award of the contract if there is probable cause for debarment (AS 36.30.635); or

c. Conduct discussions in accordance with paragraph 1.4, below.

1.4 The Committee may decide to conduct discussions (or "interviews") with responsible Proposers whose proposals are determined to be reasonably susceptible of being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to, the solicitation requirements (AS 36.30.240 & 2 AAC 12.290). After discussions, Evaluators will determine the final scoring and ranking for award by evaluating written and oral responses using only the Evaluation Criteria set forth in the Project Manual. Additional criteria may not be considered. (2 AAC 12.260{b)}.

1.5 The Contracting Agency will then open the Price Proposals in public and calculate scores for price in accordance with Section 00023.

1.6 All Proposers will be advised of the Proposer selected for award after completion of the evaluation process. A Notice of Intent to Award will be provided to all Offerors. TECHNICAL AND PRICE PROPOSALS WILL NOT BE DISCLOSED TO THE PUBLIC OR TO COMPETING OFFERORS UNTIL AFTER A NOTICE OF INTENT TO AWARD

IS ISSUED.

(END OF SECTION 00021)

(Central Region 6/01), Proposal Evaluation Procedure (RFP) 00021

(Central Region 5/95), Proposal Submittal Checklist 1 of 2 00022

SUBMITTAL CHECKLIST

Competitive Sealed Proposals - AS 36.30.200(b)

Project: SCCC APS Kitchen Drain Floor Repairs

Project No. : 260003135

EXAMINATION OF WORK SITE AND RFP

[ ] 1. Proposers are expected to examine carefully the site of the proposed work and the RFP Documents before submitting a proposal. The submission of a proposal shall be considered prima facie evidence that the Proposer has made such examination and is satisfied as to the conditions to be encountered in performing the work and as to the requirements of the Contract Documents.

PREPARATION OF PROPOSALS

[ ] 2. Proposers must carefully review the RFP Documents for defects and questionable material and become familiar with submittal requirements before preparing proposals. Any explanation desired by Proposers regarding the meaning or interpretation of any of the project documents provided by the Contracting Agency must be requested in writing as indicated in the Request for Proposals (Document 00020). Substantive issues will be addressed in an addendum to all recipients on record as receiving the RFP Documents. Oral explanations or instructions given before the award of the contract will not be binding.

Failure to comply with directions will result in lower score and may eliminate a submittal from consideration. Protests based upon any omission, error or content of this solicitation may be disallowed at the discretion of the contracting agency if the protest is not received in writing at least ten agency work days prior to the submittal deadline (2 AAC 12.615(a)).

[ ] 3. Review all parts of the RFP Documents, and then focus on the following documents: RFP, this Submittal Checklist, Evaluation Criteria, and the Proposal Forms.

[ ] 4. Review the Evaluation Criteria. Read the criteria in each section in light of the proposed project as portrayed in the RFP

Documents. Be aware of the assigned weight for each criterion. Plan your proposal to address the applicable criteria. All criteria Responses shall not exceed the number of pages stated below.

[ ] 5. Prepare a distinct Response for each criterion. Failure to respond directly to any criteria will result in an evaluation score of zero for that criterion. Acceptable Responses must be specific and directly related to the proposed project. Marketing brochures and photographs, federal standard forms 330s, marketing resumes, and other non-project specific materials will be discarded without evaluation and should not be submitted.

[ ] 6. Each criterion Response must be titled, numbered and assembled in the order in which the criteria are listed in

Section 00023, so the criterion to which information applies shall be plainly evident. Material not so identified or assembled may be discarded without evaluation. Responses shall be presented on 8 ½” X 11" paper, except for a minimal number of larger sheets (e.g. 11”x17”) that may be used for drawings & schedules if they are folded to 8½ “ x 11” size. Larger sheets will be counted as one page in the page count. CAUTION: small print or typeface that is difficult to read will negatively influence evaluation of your submittal.

[ ] 7. Complete all entries on the Price Proposal Form (Section 00310) and Contractor’s Technical Proposal (Section 00313). Note the statutory requirements for Alaska Licenses and be sure to sign and date the Certification.

[ ] 8. Attach criteria Responses (EXCEPT PRICE PROPOSAL) to the Contractor’s Technical Proposal (Section 00313). The maximum number of attached pages (each printed side equals one page) for criteria Responses shall not exceed: 10 pages.

Page limit applies solely to the attachments to the Contractor’s Technical Proposal form. CAUTION: Criteria Responses which exceed the maximum page limit or otherwise do not meet requirements stated herein, may result in disqualification.

PRICE PROPOSAL

[ ] 9. Review the Price Proposal, Bid Schedule, and Bid Bond documents. Prepare a Price Proposal for all labor, materials, equipment and services necessary to complete the Work in the RFP Documents. Complete the three documents on the forms furnished, or copies thereof.

[ ] 9.1 The Bid Schedule will provide for quotation of a price or prices for one or more contract items which may include unit price or lump sum items and alternative, optional or supplemental price schedules or a combination thereof which will result in a total proposed price for the work

[ ] 9.2 Where required, Proposers must quote on all items and THEY ARE WARNED that failure to do so will disqualify them.

When quotations on all items are not required, Proposers should insert the words "no bid" in the space provided for any item not requiring a quotation and for which no quotation is made.

[ ] 9.3 On unit price contracts Proposers shall also show the products of the respective unit prices and quantities written in figures in the column provided for the purpose and the total amount of the proposal obtained by adding the amounts of the several

(Central Region 5/95), Proposal Submittal Checklist 2 of 2 00022 items. All the figures shall be in ink or typed.

[ ] 9.4 When provided within the supplements to the bid schedule Proposers shall specify those Alaska Bidder, Product

Preference and Alaska Veteran Owned Business preferences applicable to their proposal. All entries made by Proposers and designating applicable preferences must conform to the requirements of AS 36.30 and the instructions on the forms to warrant consideration.

[ ] 9.5 Neither conditional nor alternative bids will be considered unless called for.

[ ] 9.6 Unless specifically called for, telegraphic or telefacsimile bids will not be considered.

[ ] 9.7 The Proposal forms must be signed with ink. If the Proposer is a corporation, the proposal shall be signed by an individual having authority to sign the contract. If the Proposer is a partnership, the proposal shall be signed by any authorized member of the partnership. If the Proposer is a sole proprietorship, the proposal shall be signed by the owner. Any erasure or change on the forms must be initialed by the person signing the proposal.

ACKNOWLEDGEMENT OF ADDENDA

[ ] 10. The Price Proposal and Technical Proposal forms provide for acknowledgement individually of all Addenda to the RFP

Documents. All addenda shall be acknowledged on these forms or by telegram prior to the scheduled time for submittal of proposals. If no addenda are received, the word "None" should be shown as specified.

REQUIRED DOCUMENTS

[ ] 11. Submittals shall consist of the following applicable items assembled as follows and in the order listed. Proposals will not be considered if documents are not completely filled out. Telegraphic or telefacsimile submittals are NOT acceptable.

[ ] 11.1 Two (2) copies of Contractor’s Technical Proposal Form Section 00313 (at least one copy with original signature) with attached responses to all Evaluation Criteria [ EXCEPT PRICE PROPOSAL] . Each copy shall be fastened with one staple in the upper left corner. No other form of binding shall be used and no cover and no transmittal letter other than the Contractor’s Technical Proposal form will be included. If claiming Alaska Bidder (Offeror) Preference include the certification form (Section 004111). CAUTION: Failure to comply with this instruction will negatively influence evaluation of Submittal.

[ ] 11.2 One copy of the Price Proposal (Section 00310), with the Bid Schedule (Section 00312), Alaska Products Preference

Worksheet if claiming Alaska Products Preference (Section 00311), Alaska Veteran Preference Certification if claiming the Alaska Veteran Preference (Section 00415), and Bid Bond (Section 00410) attached, with one staple in the upper left corner.

The Price Proposal, Bid Schedule and Bid Bond shall be enclosed together in a separate sealed envelope marked on the outside to identify it as PRICE PROPOSAL and with the names of the Project and Proposer.

DO NOT place your Technical Proposal Form (Section 00313) in the sealed price proposal envelope.

[ ] 11.3 CAUTION: If you replicate (other than by photocopy) any form in the Project Manual in lieu of filling out forms provided by the Contracting Agency, provide a signed certification that lists such forms and attests that they are exact replicas of that issued by the Contracting Agency. Changed forms may result in rejection at the Contracting Agency's discretion. Any alteration may be cause for rejection without recourse.

DELIVERY

[ ] 12. Deliver submittals in one sealed package to the location and before the submittal deadline cited on page 1 of the Request for Proposals. Do not include in the package any proposals or bids for other projects. Mark the outside of the package to identify the Project and the Proposer. Proposals must be received prior to the specified date and time. Late proposals will not be opened (2 AAC 12.250).

WITHDRAWAL OR REVISION OF BIDS

[ ] 13. A Proposer may withdraw or revise a proposal after it has been delivered to the Contracting Agency, provided that the request for such withdrawal or revision is received by the designated office, in writing, by email before the time set for submittal of proposals. If the Technical Proposal is to be changed, email the pages with changes to erin.messing@alaska.gov. If the Price Proposal is to be changed, email the revised Bid Schedule to the email listed above.

(END OF SECTION 00022)

mailto:erin.messing@alaska.gov

(Central Region 12/2013), Proposal Evaluation Criteria 1 of 2 00023

1. Project Understanding and Methodology 1. Weight: 20

2. Project Management Plan 2. Weight: 25

3. Experience and Qualifications 3. Weight: 20

4. Schedule 4. Weight: 25

EVALUATION CRITERIA

Competitive Sealed Proposals - AS 36.30.200(b)

Project: SCCC APS Kitchen Drain Floor Repairs

Project No. : 260003135

Response must demonstrate your comprehension of the project objectives, requirements and services. Identify any pertinent issues and potential problems related to the project. Describe the proposed methodologies to overcome potential problems to achieve project success. Response must demonstrate offeror’s approaches to account for unique conditions of the facility.

Response must outline the methods for accomplishing the proposed contract. Describe what, when, where, how and in what sequence the work will be done. Describe specific measures to coordinate construction activities with other on-going construction work at the facility. Identify the amount and type of work to be performed by any Subcontractors.

Consider how each task may be carried out; what services or interaction are required from/with the Contracting Agency; Using Agency; etcetera. Suggest alternative, if appropriate. Identify any distinct and substantive qualifications for undertaking the proposed contract such as the availability of specialized equipment or unique approaches or concepts relevant to the required services which the firms may use.

Response must describe the administrative and operational structures that will be used for performing the proposed contract.

For example consider: who will have overall responsibility for the contract? What will the lines of authority be? Describe how communications will be maintained between your Project Staff and the Contracting Agency. Explain how your team will be completely accountable.

Response must describe the relevant qualifications and experience of the prime contractor (offeror), and major subcontractors including experience on similar projects and dates of construction. Describe the relevant qualifications and experience of key personnel (of prime and subcontractors) who will actually perform the work. Describe the work to be performed by the individuals you name and detail specific qualifications and substantive experience directly related to the proposed contract, years of experience and jobs completed with similar size and scope. A response prepared specifically for this proposal is required. Resumes including non-relevant information may detract from the evaluation of your proposal. Focus on individual’s specific duties and responsibilities and how project experience is relevant to the proposed contract.

Response must describe the prim contractor (offeror’s) and major subcontractors past performance, specifically addressing work experience within active and occupied secure facilities, and including conformance to specification and standards of good workmanship, forecasting and containment of cost or price, history of reasonable and cooperative behavior and overall concern for the interests of the using agency or client, and adherence to contract schedules. In addition the prim contractor must describe past experience successfully delivering projects in remote/rural Alaska locations.

For each person named, identify: employer, job classification, and state of residency. List at least three (3) references (contact persons and telephone numbers) for each person. Please don’t use any current DOC staff as reference.

If the team is composed of a prime and subcontractors, discuss any prior work relationships among the firms – in particular, regarding project similar to this project. Discuss each firm’s particular responsibilities for prior contracts at correctional facilities that were similar to the work proposed in the Project Documents. Indicate which of the firms were involved in such contracts.

For each contract, list the contracting entity and a reference (contact person and a telephone number).

All work shall be Substantially Complete by August 31, 2026 Assuming that a NTP will be issued by April 1, 2026. Provide a

(Central Region 12/2013), Proposal Evaluation Criteria 2 of 2 00023

6. Price Proposal 6. Weight: 0 schedule that shows key activities and milestones that are needed to successfully complete this project. Describe how you plan to meet or accelerate this schedule.

Response must show how the work of the proposer/contractor will align with Department of Correction’s use or propose potential alternative construction schedule phases that could better meet schedule and fit the needs of the Using Agency.

Also, describe how proposer/contractor will deal with potential scheduling conflicts associated with user activities. In addition, discuss methods that will be employed to deal with incidental scheduling changes and provide specific examples and methods and solutions used to minimize delays and disruptions and accelerate progress.

Response must describe how proposer/contractor will deal with potential scheduling conflicts associated with the ongoing construction work within the facilities. The proposal shall outline methods that will be employed to deal with incidentals scheduling changes and provide specific examples of methods and solutions used to minimize delays and disruptions and accelerate progress.

The schedule may be on one (1) 11 x 17 sheet, which will be counted as one (1) page toward the proposal page limit.

5. Alaska Bidder (Offeror) Preference 5. Weight: 10

To be granted this preference:

Offeror must claim the Alaska Bidder (Offeror) Preference in Section 00313 AND provide a signed Alaska Bidder Preference Certification Form (Section 00411). In Claiming the Alaska Bidder (Offeror) Preference, the Offeror is certifying that they meet the requirements of AS 36.30.990.

Response will be scored: Rating x Number of Evaluators x Weight = Criterion Score. Rating will be as follows:

An Alaska Offeror’s preference (i.e. a Rating of 5) will be assigned to the proposal of an Offeror who certifies (by claiming the preference in Section 00313 and by submitting a signed Alaska Bidder Preference Certification) that they are an Alaska Bidder (offeror).

No Alaska Offeror’s preference (i.e. a Rating of 0) will be assigned to the proposal of an Offeror who does not certify that it qualifies as an Alaska bidder (offeror) as described above.

No narrative response to this criterion is required within the Offeror’s Proposal.

PRICE EVALUATION

Provide a Price Proposal (as instructed by the Submittal Checklist) for all labor, subcontracts, equipment, expenses, etc., in compliance with the Project Manual. Submit a completed Price Proposal [Section 00310], the Bid Schedule [Section 00312] and Bid Bond [Section 00410). Include Alaska Product Preference Worksheet (Section 00311) and Alaska Veteran’s Preference Certification (Section 00415), if applicable.

The Price Proposal score will be calculated as follows:

Criterion Score = (Lowest bid price from all offerors X MPP) Offeror's Bid Price

Wherein: For purpose of scoring, the Bid Price will be the Adjusted Basic Bid Amount as stated on the Bid Schedule, and, The MPP (Maximum Possible Points) will equal (5) x (# of Evaluators) x (Weight assigned to Criterion).

(END OF SECTION 00023)

25D-3 (8/18) 00100-1 Page 1 of 11

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

INFORMATION TO BIDDERS

This Information to Bidders outlines requirements that a bidder must follow when submitting a bid. The Department will reject a noncompliant bid.

100.01 BIDDERS QUALIFICATIONS

A bidder shall:

Submit evidence of a valid Department of Commerce, Community, and Economic Development certificate of Contractor Registration (Contractor Registration), under AS 08.18, and submit evidence of a valid Alaska Business License prior to award; and

When requested, submit a completed Contractor’s Questionnaire (Form 25D-8) stating previous experience in performing comparable work, business and technical organization, financial resources, and equipment available to be used in performing the work.

All firms desiring to participate in DOT&PF construction projects must register annually by submitting a completed Bidder Registration (Form 25D-6).

Before a bid is considered for award, the bidder may be requested by the Department to submit a statement of facts, in detail, as to his previous experience in performing comparable work, his business and technical organization, financial resources, and plant available to be used in performing the contemplated work.

100.02 CONTENTS OF BID PACKAGE

Upon request, the Department will furnish prospective bidders with a bid package, at the price stated in the Invitation To Bid.

The bid package includes the following:

1) Location and description of the project;

2) Time in which the work must be completed;

3) Amount of the bid guaranty;

4) Date, time, and place when bids are due;

5 Plans and specifications; and

6) Bid forms.

Unless otherwise stated in the bid package, the Plans, Contract Provisions and Specifications, Standard Modifications, Special Provisions, permits, forms and any other documents designated in the bid package are considered a part of the bid whether attached or not.

25D-3 (8/18) 00100-2 Page 2 of 11

100.03 EXAMINATION OF CONTRACT REQUIREMENTS

Bidders are responsible for carefully examining the plans, specifications and all other documents incorporated in the contract to determine the requirements thereof before preparing bids.

Any explanation desired by bidders regarding the meaning or interpretation of drawings and specifications must be requested in writing and with sufficient time allowed for a reply to reach them before the submission of their bids. Oral explanations or instructions given before the award of the contract will not be binding. Any interpretation made will be in the form of an addendum to the specifications or drawings and will be furnished to all bidders and its receipt by the bidder shall be acknowledged.

100.04 CONDITIONS AT SITE OF WORK

Bidders are responsible for visiting the site to ascertain pertinent local conditions such as the location, accessibility and character of the site, labor conditions, the character and extent of the existing work within or adjacent thereto, and any other work being performed thereon.

100.05 PREPARATION OF BIDS

A. A bidder shall prepare its bid using either the Department approved bid preparation software or the Department provided bid forms or legible copies of the Department’s forms.

The bid must be signed in ink or by a digital signature by the person or persons authorized to sign the Contract for the bidder. If a bidder is a corporation, the bid must be signed by a corporate officer or agent with authority to bind the corporation. If a bidder is a partnership, a partner must sign. If the bidder is a joint venture, each principal member must sign. If a bidder is a sole proprietorship, the owner must sign. Each person signing the bid must initial any changes made to entries on the bid forms.

A bidder submitting an electronic bid agrees that its digital signature constitutes a binding signature.

The bidder shall make no claim against the Department in the event it is unable to submit its bid through approved online bidding service and/or approved online bidding service is unable to submit the bid(s) to the Department. The Department reserves the right to postpone the public bid opening in the event of technical problems.

B. The bid schedule contains empty space(s) that call for the bidder to enter its proposed price for each corresponding item which may include unit price or lump sum items and alternative, optional or supplemental price schedules or a combination thereof which will result in a total bid amount for the proposed construction.

C. The bidder shall specify the price or prices bid in figures. On unit price contracts the bidder shall also show the products of the respective unit prices and quantities written in figures in the column provided for the purpose and the total amount of the proposal obtained by adding the amounts of the several items. All the figures shall be in ink or typed.

25D-3 (8/18) 00100-3 Page 3 of 11

D. Neither conditional nor alternative bids will be considered unless called for.

100.06 BID SECURITY

All bids shall be accompanied by a bid security in the amount specified on the Invitation to Bid.

The bid security shall be unconditionally payable to the State of Alaska and shall be in the form of an acceptable paper Bid Bond (Form 25D-14), an electronic bid bond payable to the State of Alaska and verified through its online bidding service, or a certified check, a cashier's check or a money order made payable to the State of Alaska.

The surety of a Bid Bond may be any corporation or partnership authorized to do business in Alaska as an insurer under AS 21.09. A legible power of attorney shall be included with each paper Bid Bond (Form 25D-14).

A paper Bid Bond must be accompanied by a legible Power of Attorney.

An individual surety will not be accepted as a bid security.

100.07 ADDENDA REQUIREMENTS

The Department will issue addenda if it determines, in its discretion, that clarifications or changes to the Contract documents or bid due date are needed. The Department may send addenda by any reasonable method such as fax, email, or may post the addenda on its website or online bidding service. Unless picked up in person or included with the bid documents, addenda or notice that an addendum has been issued will be addressed to the individual or company to whom bidding documents were issued and sent to the email address or fax number on the plan holders’ list.

Notwithstanding the Department’s efforts to distribute addenda, bidders are responsible for ensuring that they have received all addenda affecting the Invitation To Bid. Bidders must acknowledge all addenda on the Bid Forms, by fax, or by email before the deadline stated in the Invitation to Bid.

100.08 DELIVERY OF BIDS

Bids shall be submitted electronically to the Department through its online bidding service, or shall be submitted in a sealed envelope. When bids are submitted in a sealed envelope, the envelope shall clearly indicate its contents and the address of the Department’s designated contracts office, as specified on the Invitation to Bid. Bids for other work may not be included in the envelope.

Emailed or faxed bids will not be considered, unless specifically called for in the Invitation to Bid.

100.09 WITHDRAWAL OR REVISION OF BIDS

Manual Bids may be withdrawn or revised in writing delivered by mail, fax, or email, provided that the Department’s designated office receives the withdrawal or revision before the deadline stated in the Invitation To Bid. Withdrawal requests must be signed and submitted by the bidder’s duly appointed representative who is legally authorized to bind the bidder. Revisions shall include both the modification of the unit bid price and the total modification of each item modified but shall not reveal the amount of the total original or revised bids.

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Electronic Bids may be withdrawn or resubmitted through the online bidding service. Revisions to electronic bids delivered by mail, fax, or email will not be permitted. If electronic bid withdrawal is unsuccessful, electronic bids may be withdrawn in writing delivered by mail, fax, or email provided that the designated office receives the withdrawal before the deadline stated in the Invitation To Bid. Written withdrawal requests must be signed and submitted by the bidder’s duly appointed representative who is legally authorized to bind the bidder.

100.010 PROTEST OF INVITATION TO BID

An interested party, as defined in AS 36.30.699, may protest an Invitation to Bid before the bid opening in accordance with AS 36.30.560 and AS 36.30.565. The interested party must submit a protest to the Contracting Officer.

100.011 RECEIPT AND OPENING OF BIDS

The Department will only consider bids, revisions, and withdrawals received before the deadline stated in the Invitation to Bid.

The Department will assemble, open, and publicly announce bids at the time and place indicated in the Invitation to Bid, or as soon thereafter as practicable. The Department is not responsible for prematurely opening or for failing to open bids that are improperly addressed or identified.

100.012 NONRESPONSIVE BIDS

1. A bid shall be rejected as nonresponsive if it:

a. Is not properly signed by an authorized representative of the bidder and in a legally binding manner;

b. Contains unauthorized additions, conditional or alternative bids, or other irregularities that make the bid incomplete, indefinite, or ambiguous;

c. Includes a reservation of the right to accept or reject any award, or to enter into a contract pursuant to an award;

d. Fails to include an acceptable bid guaranty with the bid;

e. Is materially unbalanced; or

f. Fails to meet any other material requirement of the Invitation To Bid.

2. A bid may be rejected as nonresponsive, in the Department's discretion, if it:

a. Is not typed or completed in ink;

b. Fails to include an acknowledgement of receipt of each addendum by assigned number and date of issue; or

c. Is missing a bid price for any pay item, except when alternate pay items are authorized.

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100.013 BIDDERS INTERESTED IN MORE THAN ONE BID

A party who has quoted prices to a bidder is not thereby disqualified from quoting prices to other bidders or from submitting a bid directly for the work.

100.014 ELECTRONIC MAIL

Within its submitted bid, a bidder must include a current electronic mail (email) address of bidder’s representative who possesses authority to receive, process, and respond to Department emails regarding the advertised project.

The Department may send notices and information to a bidder by using the furnished email address of the bidder’s authorized representative.

A bidder shall notify the Department if the bidder requests the Department to send email notices or information to an address different from the email address initially provided in its bid forms.

The bidder shall notify the Department of such change by sending a request in writing to the Contract’s point of contact identified on the Invitation to Bid that is signed by a representative who is authorized and empowered to legally bind the bidder.

Delivery of an email sent by the Department is complete upon receipt in the addressee’s email account. An email sent after 4:30 pm shall be deemed to have occurred at the opening of business on the next working day.

If needed, the Department may demonstrate proof of email delivery by affidavit or certification that includes the following:

1. The date and time that the Department sent the email message;

2. The email address from which the Department sent the message;

3. The name and email address to which the Department sent the message;

4. A statement that the Department sent the email message and that the person signing the affidavit or certification believes the transmission to have been complete and without error;

and

5. An attached copy of the subject email.

100.015 CONSIDERATION OF BIDS

Until the Award, the Department may reject any or all bids, waive minor informalities or advertise for new bids without liability to any bidder if the Department, in its discretion, determines that to do so is in the best interests of the State.

A bidder may request withdrawal of a bid after opening and before the Award only in accordance with AS 36.30.160(b) and State procurement regulations. The bidder must submit the request to the Contracting Officer.

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An interested party, as defined in AS 36.30.699, may protest a proposed Award of contract as per AS 36.30.560 and AS 36.30.565. The bidder must submit the protest to the Contracting Officer.

WHOLLY STATE-FUNDED PROJECTS. On wholly state-funded projects, determination of the low bidder will include bidder preferences as required under AS 36.30.321, according to subsections 1-3 below. Alaska Bidder Preference, Alaska Veteran Preference, and Alaska Product Preference are not applicable on projects with federal funding.

1. Alaska Bidder Preference: A bidder claiming this preference shall provide with their bid an Alaska Bidder Preference Certification, certifying they qualify as an Alaska bidder eligible for Alaska Bidder Preference according to AS 36.30.

If the bidder qualifies as an Alaska bidder, a five percent (5%) preference will be applied to the price of the bid. "Alaska bidder" means a person who:

a. holds a current Alaska business license;

b. submits a bid for goods, services, or construction under the name as appearing on the person's current Alaska business license;

c. has maintained a place of business within the state staffed by the bidder or an employee of the bidder for a period of six months immediately preceding the date of the bid;

d. is incorporated or qualified to do business under the laws of the state, is a sole proprietorship and the proprietor is a resident of the state, is a limited liability company organized under AS 10.50 and all members are residents of the state, or is a partnership under former AS 32.05, AS 32.06, or AS 32.11 and all partners are residents of the state; and

e. If a joint venture, is composed entirely of ventures that qualify under (a) through (d), above.

2. Alaska Veteran Preference: A bidder claiming this preference shall provide an Alaska Veteran Preference Certification, certifying they qualify as an Alaska bidder eligible for Alaska Veteran preference according to AS 36.30.

If a bidder qualifies as an Alaska bidder and is a qualifying entity, an Alaska Veteran Preference of 5 percent shall be applied to the bid price. The preference may not exceed $5,000 (AS 36.30.321). A “qualifying entity” means a:

a. sole proprietorship owned by an Alaska veteran;

b. partnership under AS 32.06 or AS 32.11 if a majority of the partners are Alaska veterans;

c. limited liability company organized under AS 10.50 if a majority of the members are Alaska veterans; or

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d. corporation that is wholly owned by individuals, and a majority of the individuals are Alaska veterans.

A preference under this section is in addition to any other preference for which the bidder qualifies.

To qualify for this preference, the bidder must add value by the bidder itself actually performing, controlling, managing and supervising a significant part of the services provided or the bidder must have sold supplies of the general nature solicited to other state agencies, governments, or the general public.

An Alaska veteran is a resident of Alaska who:

1) served in the Armed forces of the United States, including a reserve unit of the United States armed forces; or the Alaska Territorial Guard, the Alaska Army National Guard, the Alaska Air National Guard, or the Alaska Naval Militia; and

2) was separated from service under a condition that was not dishonorable.

3. Alaska Product Preference: A bidder claiming this preference shall complete and sign the Alaska Product Preference Worksheet, according to the worksheet instructions, and submit the completed worksheet with their bid.

Except for timber, lumber and manufactured lumber products used in the construction project under AS 36.30.322(b), an Alaska products preference will be given as required under AS

36.30.326 - 36.30.332 when the bidder designates the use of Alaska products.

If the successful bidder/contractor proposes to use an Alaska product and does not do so, a penalty will be assessed against the successful bidder/contractor according to AS 36.30.330(a).

Each Alaska product declared on the Alaska Product Preference Worksheet must have an “Approval” date on the Alaska Product Preference Program List, that is on or before the bid opening date for this contract, and that does not expire before the bid opening date for this contract.

100.016 RESPONSIBILITY OF BIDDERS

The Department may find a bidder is nonresponsible for any one of the following reasons, but is not limited in its responsibility analysis to the following factors:

1. Evidence of bid rigging or collusion;

2. Fraud or dishonesty in the performance of previous contracts;

3. More than one bid for the same work from an individual, firm, or corporation under the same or different name;

4. Unsatisfactory performance on previous or current contracts;

5. Failure to pay, or satisfactorily settle, all bills due for labor and material on previous contracts;

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6. Uncompleted work that, in the judgment of the Department, might hinder or prevent the bidder’s prompt completion of additional work, if awarded;

7. Failure to reimburse the State for monies owed on any previous contracts;

8. Default under previous contracts;

9. Failure to submit evidence of registration and licensing;

10. Failure to comply with any qualification requirements of the Department;

11. Engaging in any activity that constitutes a cause for debarment or suspension under the State Procurement Code (AS 36.30) or submitting a bid during a period of debarment;

12. Failure to satisfy the responsibility standards set out in state regulations;

13. Lack of skill, ability, financial resources, or equipment required to perform the contract;

or

14. Lack of legal capacity to contract.

Nothing contained in this section deprives the Department of its discretion in determining the lowest responsible bidder.

100.017 SUBCONTRACTOR LIST

The apparent low bidder shall submit a completed Subcontractor List, Form 25D-5, within five working days following receipt of written notification by the Department that it is the low bidder.

An apparent low bidder who fails to submit a completed Subcontractor List form within the time allowed will be declared nonresponsible and may be required to forfeit the bid security. The Department will then consider the next lowest bidder for award of the Contract.

If a bidder fails to list a subcontractor, or lists more than one subcontractor for the same portion of work, and the value of that work is in excess of one-half of one percent of the total bid amount, the bidder agrees to perform that portion of work without a subcontractor and represents that it is qualified to perform that work.

A bidder who lists as a subcontractor another contractor who, in turn, sublets the majority of the work required under the Contract, violates this subsection.

A bidder or Contractor may, without penalty, replace a listed subcontractor who:

1) Fails to comply with licensing and registration requirements of AS 08.18;

2) Fails to obtain a valid Alaska business license;

3) Files for bankruptcy or becomes insolvent;

4) Fails to execute a subcontract for performance of the work for which the subcontractor was listed, and the bidder acted in good faith;

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5) Fails to obtain bonding acceptable to the Department;

6) Fails to obtain insurance acceptable to the Department;

7) Fails to perform the subcontract work for which the subcontractor was listed;

8) Must be replaced to meet the bidder's required state or federal affirmative action requirements;

9) Refuses to agree or abide with the bidder's labor agreement; or

10) Is determined by the Department to be not responsible.

In addition to the circumstances described above, a Contractor may in writing request permission from the Department to add a new subcontractor or replace a listed subcontractor. The Department will approve the request if it determines in writing that allowing the addition or replacement is in the best interest of the State.

A bidder or Contractor shall submit a written request to add a new subcontractor or replace a listed subcontractor to the Contracting Officer a minimum of five working days before the date the new subcontractor is scheduled to begin work on the construction site.