RFP_250186_PP_idedits.pdf

Revised: 05/09/2018

INTEROFFICE MEMO

January 29, 2026

To: Chris Boucly, Senior Department Manager, External Affairs

From: Michael Cardozo, Senior Contract Administrator, CAMM

Subject: PROCUREMENT PLAN, RFP 250186, “Northbound State

Route 57 (SR-57) Truck Climbing Lane Project Public Communications and Community Outreach Support”

Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.

Procurement Type: ☒ RFP ☐ IFB

Justification:

A Request for Proposals (RFP) procurement type is applicable because there are multiple factors for selection to be considered beyond cost.

Evaluation Criteria:

PROPOSAL WEIGHT

Qualifications of the Firm 20%

Staffing/Project Organization 25%

Work Plan 30%

Cost 25%

Justification: The standard 25 percent for each criterion was not used for this procurement. Qualifications of the firm is weighted at 20 percent to ensure firms have prior experience performing similar services. Staffing and project organization and cost are weighted at 25 percent each as the firm must demonstrate it has the requisite personnel for this project and that rates remain competitive so OCTA receives best value for the services provided.

Work plan is weighted at 30 percent as the firm must demonstrate it has the understanding associated with this project in order to complete the tasks required under the scope of work.

Contract Type: ☒ Time & Expense ☐ CTO-Based ☐ Firm Fixed Price

Procurement Plan, RFP 250015

Justification: (Explain the rationale for using the particular contract type):

The contract type is time-and-expense because firms are requested to propose fully burdened hourly rates and anticipated expenses for the work specified in the Scope of Work. The RFP does not have a specific Scope of Work detailing individual tasks. Therefore, a firm-fixed price contract cannot be used.

Retention: Yes No N/A

Prevailing Wages: Yes $ No N/A

Liquidated Damages: Yes $ No N/A

Procurement Schedule: Attached

Suggested Evaluation Team Members:

Internal Evaluators:

Chris Boucly, Senior Department Manager, External Affairs Angela Hui, Principal Community Relations Specialist, Public Outreach Niall Barret, Program Manager, Capital Project Delivery

Contract Term: Three (3)-year initial term with one two (2)-year option term

Funding Source: Local Measure M FTA FHWA

Dollar Amount: Initial Term: $350,000.00 Option Term: $100,000

Independent Cost Estimate Received: Yes No

Requisition Received: Yes Req. R000706

DBE Goal: Yes No

Project Manager Concurrence:

Chris Boucly, Senior Department Manager, External Affairs Date

2/6/2026 ideneau Sticky Note Update RFP number

Procurement Plan, RFP 250015

CAMM Section/Department Manager Concurrence:

Iris Deneau, Section Manager, Procurement Date