RFP_250186_PP.pdf
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- Attached to
- Northbound State Route 57 Truck Climbing Lane Project Public Communications and Community Outreach Support
- Solicitation number
- 250186
- Issued by
- Orange County, California
About this file
This is a procurement plan memorandum from the Orange County Transportation Authority (OCTA) for RFP 250186, concerning public communications and community outreach support services for the Northbound State Route 57 (SR-57) Truck Climbing Lane Project. The RFP solicits qualified consultants to provide comprehensive public communications and outreach support for this transportation infrastructure project. The contract term is three years for the initial period with one optional two-year renewal term. No specific response deadline, site visit requirements, or bidders' conference details are provided in this procurement plan document.
The initial budget allocation is $350,000 for the three-year term, with an additional $100,000 available for the optional two-year extension. The contract will be structured as a time-and-expense agreement with fully burdened hourly rates and anticipated expenses proposed by bidders. Funding is sourced from local Measure M revenues. The evaluation criteria weights qualifications at 20 percent, staffing and project organization at 25 percent, work plan at 30 percent, and cost at 25 percent. An independent cost estimate has been received, and a prevailing wage requirement is indicated as applicable to this procurement. The suggested evaluation team includes internal OCTA staff: Chris Boucly as Senior Department Manager for External Affairs, Angela Hui as Principal Community Relations Specialist for Public Outreach, and Niall Barret as Program Manager for Capital Project Delivery.
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Text version
Revised: 05/09/2018
INTEROFFICE MEMO
January 29, 2026
To: Chris Boucly, Senior Department Manager, External Affairs
From: Michael Cardozo, Senior Contract Administrator, CAMM
Subject: PROCUREMENT PLAN, RFP 250186, “Northbound State
Route 57 (SR-57) Truck Climbing Lane Project Public Communications and Community Outreach Support”
Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.
Procurement Type: ☒ RFP ☐ IFB
Justification:
A Request for Proposals (RFP) procurement type is applicable because there are multiple factors for selection to be considered beyond cost.
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm 20%
Staffing/Project Organization 25%
Work Plan 30%
Cost 25%
Justification: The standard 25 percent for each criterion was not used for this procurement. Qualifications of the firm is weighted at 20 percent to ensure firms have prior experience performing similar services. Staffing and project organization and cost are weighted at 25 percent each as the firm must demonstrate it has the requisite personnel for this project and that rates remain competitive so OCTA receives best value for the services provided.
Work plan is weighted at 30 percent as the firm must demonstrate it has the understanding associated with this project in order to complete the tasks required under the scope of work.
Contract Type: ☒ Time & Expense ☐ CTO-Based ☐ Firm Fixed Price
Procurement Plan, RFP 250186
Revised: 05/09/2018
Justification: (Explain the rationale for using the particular contract type):
The contract type is time-and-expense because firms are requested to propose fully burdened hourly rates and anticipated expenses for the work specified in the Scope of Work. The RFP does not have a specific Scope of Work detailing individual tasks. Therefore, a firm-fixed price contract cannot be used.
Retention: Yes No N/A
Prevailing Wages: Yes $ No N/A
Liquidated Damages: Yes $ No N/A
Procurement Schedule: Attached
Suggested Evaluation Team Members:
Internal Evaluators:
Chris Boucly, Senior Department Manager, External Affairs Angela Hui, Principal Community Relations Specialist, Public Outreach Niall Barret, Program Manager, Capital Project Delivery
Contract Term: Three (3)-year initial term with one two (2)-year option term
Funding Source: Local Measure M FTA FHWA
Dollar Amount: Initial Term: $350,000.00 Option Term: $100,000
Independent Cost Estimate Received: Yes No
Requisition Received: Yes Req. R000706
DBE Goal: Yes No
Project Manager Concurrence:
Chris Boucly, Senior Department Manager, External Affairs Date
2/6/2026
Procurement Plan, RFP 250015
Revised: 05/09/2018
CAMM Section/Department Manager Concurrence:
Iris Deneau, Section Manager, Procurement Date
File details come from the government source that posted it. Updated .