RFP_250186_ICE.pdf
PDF 406 KB Posted
- Attached to
- Northbound State Route 57 Truck Climbing Lane Project Public Communications and Community Outreach Support
- Solicitation number
- 250186
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority (OCTA) for the Northbound State Route 57 Truck Climbing Lane Project. OCTA seeks a qualified public outreach consultant to develop and implement a comprehensive Public Communications and Community Outreach Plan supporting the environmental phase of the SR-57 Truck Climbing Lane Project. The consultant will be responsible for preparing and implementing the outreach plan, coordinating with OCTA and Caltrans, providing ongoing community engagement, planning and implementing public meetings, supporting environmental document circulation, producing high-quality materials, and providing bilingual services as needed. The contract has an initial term of three years, with a term date of October 6, 2025. The requisition number is R000706, and the requestor is Chris Boucly, Senior Department Manager.
The total estimated cost for this procurement is $350,000 for the three-year initial term. The cost estimate is composed of direct labor ($320,000) across four position categories: Project Manager (300 hours at $150/hour = $45,000), Community Liaison (1,000 hours at $140/hour = $140,000), Account Coordinator (1,200 hours at $75/hour = $90,000), and Graphic Designer (300 hours at $150/hour = $45,000). Additional direct costs of approximately $30,000 are budgeted across the term for expenses including printing, mailing, translation/interpretation services, venue and audiovisual support, mileage, and surveys. No overhead, materials/services, information technology support, travel, or subcontractor costs are included in the estimate. The ICE was prepared on October 6, 2025, and all three required pages must be submitted to Contracts Administration & Materials Management (CAMM) along with the requisition and scope of work before procurement can commence.
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INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: SR-57 Truck Climbing Lane (Lambert Road to Tonner Canyon
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R000706
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 10/6/2025
Requestor: Chris Boucly Senior Dept Manager Phone Ext.: 5362
Name Title
Signature:
Cost
Estimate: $ 350,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: OCTA seeks a Public Outreach Consultant to assist with developing and implementing a Public Communications and Community Outreach Plan to support the environmental phase of the SR-57 Truck Climbing Lane Project. The Consultant will prepare and implement a comprehensive outreach plan, coordinate closely with OCTA and Caltrans, provide ongoing community engagement, plan and implement public meetings, support environmental document circulation, produce high-quality materials, and provide bilingual services as needed.
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Chris Boucly Date: 10/6/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
Project Manager 300 $ 150.00 $ 45,000.00
Community Liaison 1,000 $ 140.00 $ 140,000.00
Account Coordinator 1,200 $ 75.00 $ 90,000.00
Graphic Designer 300 $ 150.00 $ 45,000.00
$ $ 0.00
$ $ 0.00
Total Direct Labor: $ 320,000.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 320,000.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
4. INFORMATION TECHNOLOGY SUPPORT
Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL
Estimated
Cost ($) Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S)
Estimated
Cost ($) Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS
Estimated
Cost ($) Total Est.
Cost ($)
Approximately $30,000 across the term (e.g., printing, mailing, translation/interpretation, venue and A/V, mileage, surveys)
$ 30,000.00 $ 30,000.00
8. TOTAL ESTIMATED COST: $ 350,000.00
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