City of Fairburn

Request for Proposal

RFP.NO-22-015

Design-Bid-Build, (DBB) Architectural and Engineering Services for the City of Fairburn, Fire Station 23, 5650 MILAM RD, FAIRBURN GA 30213

Bids Due: Friday 2022 No Later Than :00PM Eastern Standard Time

RFP # 22-015 DBB A/E Services Fire Station 23,5650 Milam Rd Fairburn Ga 30213

Table of Contents Section 1.00 Overview

Section 1.01 Introduction To Proposal Section 1.02 Proposal Title

Section 1.03 Definitions Section 1.04 Project Scope

Section 2.00 Terms and Conditions Section 2.01 Section 2.02 Procedures

I. Compliance with the Law II. Compliance with the Law.

III. First Article Testing-Contracting Firm IV. Drug-free Workplace V. Debarred, Suspended and Ineligible Status VI. Insurance VII. Contract Cost And Price VIII. Exemption of Taxes IX. Method of Payment X. Termination XI. Severability XII. Delays XIII.Liquidated Damages XIII. Time IX. Patent Copyright X. Infringement XI. Indemnification XII. Obligations Beyond Contract Term XIV. Transition Cooperation with other Contractors

Applicable Laws

Section 3.00 Requirements

Section3.01 Instructions to Offerors Section 3.02 Proposal Requirements Section 3.03 Proposal Packet Checklist Section 3.04 Forms and Affidavits Section 3.05 Exhibit A Arch Fee Schedule Section 3.06 Exhibit B Geotechnical Engineering Evaluation 2020 Section 3.07 Exhibit C Hourly Rates Section 3.08 Exhibit D Selection Criteria

Section 1.00 Overview

Section1.01-Introduction to Proposal The City of Fairburn is seeking Request for Proposals from qualified firms to plan and design Fairburn Fire Station# 23 which is to be located at 5650 Milam Road Fairburn, Ga. 30213, under RFP#-015 entitled “The Design Services for the City of Fairburn Fire Station 23, 5650 MILAM RD, FAIRBURN GA 30213”.

Pursuit to The City of Fairburn’s procurement policy, all contracts in excess of $25,000.00 are subject to formal competitive bidding This Proposal seeks the proposal from the most responsible bidder with the capacity to provide quality services as specified within the solicitation.

Section 1.02-Proposal#/ Project Title RFP#22-015The Design Services for the City of Fairburn Fire Station

23, 5650 MILAM RD, FAIRBURN GA 30213

Section 1.03 Definitions

Definitions Agreement

Change Order City-The contracting firm- The

Concept Plan Contract

Debriefing

DBB

Meaning A contract duly executed and legally binding A written modification or amendment to a contract.

Authorized individual means a person granted authority, in accordance with agency procedures, to conduct business, and enter into agreements on behalf of the City of Fairburn means the provider of the goods and/or services under the Contract. See also firm(Defined as partnership or business unit of two of more persons not recognized as a corporation (NIGP) Overview of the deliverables specified in the proposal means an agreement,including all incorporated documents reached by means of an extension of an offer from one party and acceptance of the terms and conditions from the other party or parties creating obligations that are enforceable or otherwise recognizable at law.O.C.G.A13-1-1

A practice used primarily during the Request for Proposals process, whereby the contracting authority will meet individually, generally upon request, with each proposer whose proposal was not deemed appropriate for award, to discuss the strong and weak points of that supplier's proposal.

Design Bid Build means The traditional project delivery method, which customarily involves three sequential project phases: design, procurement, and construction, and two distinct contracts for the design and construction (build) phases.

Design Deficiency

Design Specifications

Detention Pond Duration of Contract

Deliverables

NFPA 1500

OSHA

RFP

Drive Thru bays

DSA

EPA

Evaluation

FF&E design

First Article Approval

Force Majeure

HVAC

Joint Venture

LED

LVT Flooring

Milestone

Offeror-The

A condition that prevents a product from being useful, the correction of which would require a design change.

A type of specification that establishes the characteristics an item must possess, including details indicating how it is to be manufactured. May include engineering plans or drawings, and blueprints. It states to the contracting firm in prescriptive terms what the contracting firm must provide to the buyer dry pond designed to hold water by under water pipes The date that the agreement between the City and the contracting firm starts and ends Expected work product as defined in a contract. 2. The actual contractual work product as defined in the statement of work; the desired goods or services described in a statement of requirement, specifications, scope of work, or other similar solicitation component to be provided under the contract

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA) 1500 specifies the minimum requirements for an occupational safety and health program for fire departments or organizations that provide rescue, fire suppression, emergency medical services, hazardous materials mitigation, special operations, and other emergency services.

Occupational Safety and Health Administration mission is to "assure safe and healthy working conditions for employees and women by setting and enforcing standards and by providing training, outreach, education and assistance Request for Proposal- Document detailing the specified deliverables listed in this solicitation An open compartment used to house the Fire Trucks and other vehicles Division of the State Architect-The Division of the State Architect (DSA) provides design and construction oversight for K–12 schools, community colleges, and various other state-owned and state-leased facilities to ensure that they comply with all structural, accessibility, and fire and life safety codes Environmental Protection Agency: protects people and the environment from significant health risks, sponsors and conducts research, and develops and enforces environmental regulations.

Systemic determination of the merit and worth of submitted responses measured against set criteria that meet the required specifications stated in the solicitation Furniture, fixtures & equipment,” FF&E”, items not permanently affixed to a building and are consequently easily removal from their respective location.

testing and evaluating the first article (site)for conformance with specified contract requirements before or in the initial stage of construction.

Unexpected or uncontrollable events, including those caused by nature that can impact the contract's price, terms, and conditions. These events are not the result of contracting firm's negligence and may excuse contractring firm's performance during the events and under certain conditions caused by them. Acts of God or disruptive conditions for which a contracting firm or carrier will not be held responsible.

Heating, Ventilation, and Air Conditioning A joint venture (JV) is a business arrangement in which two or more parties agree to pool their resources for the purpose of accomplishing a specific task.

Light Emitting Diode Luxury Vinyl Tile,” LVT” An event or action that marks a clear stage or change in the progress or development of a project.

Those firms, individuals, organizations, or entities putting forward for consideration, plans to meet the scope of work and requirements outlined in this solicitation

Response Means the Contractor’s submitted response to solicitation, modifications or clarifications Statement of Work The defining details, including objectives, deliverables, and success criteria of a project.

Scope of Work The specific deliverables required to successfully meet the terms and conditions the statement of work; The services of developing the plans and work schedule required to construct Fire Station 23 5650 Milam Rd Fairburn, Ga 30213

This Section Intentionally Left Blank

Section 1.04 Statement of Work

Project Description: The Proposer shall provide Architecture, Engineering, Surveying Services to The City of Fairburn as specified in this RFP and Scope of Work (SOW) attached hereto and incorporated herein by reference:

Statement of Work: To develop design scope for the City of Fairburn Fire Station 23, 5650 MILAM RD, FAIRBURN GA 30213.

The services requested shall include the following:

1. Site Study Analysis – including but not limited to surveying, geotechnical and environmental testing, and design services.

2. Programming to develop a best possible solution for the City of Fairburn Fire Station 23

3. Concept Design Development

4. Schematic Design (15% Design) submittal and Owner Approval

5. Design Development Phase (40%) submittal and Owner Approval

6. Construction Documents Phase (90%) Owner and AHJ Approval

7. Cost estimate of the actual construction of the Fire Station

8. Permit Review with AHJ and 100% Construction Documents, including plans and specifications.

9. contracting firm Bidding & Negotiations support for the City of

Fairburn

10. Construction Administration Services

11. Commissioning

12. Design of the Fixed, Furniture and equipment. (FF&E)

13. Construction Punch List Inspections and Project Closeout

14. The Contracting firm will provide a schedule for project, from design to construction completion and closeout

15. The Contracting firm shall provide pricing per the fee schedule in

Exhibit

16. The Contracting firmshall provide unit pricing and hourly rates per

Exhibit C

Section 1.04(a) Design Scope

The design shall be based on the concept plan envisioned by the City of Fairburn and should include the following items:

a. One story 9,000 +/- total SF.

b. Roof - architectural shingles with 30-year warranty; prefinished aluminum box gutters with matching prefinished downspouts that tie into underground drain system.

c. Three (3) drive-thru bays with (4) trough type floor drains in each bay with sand oil separator.

d. Source-Capturing Exhaust System – like Plymovent exhaust vehicle extraction system; must meet NFPA 1500, OSHA, IBC, EPA and DSA standards.

e. Day Quarters to include Kitchen/Dining/Day Room, Exercise Room with rubber sports flooring

f. Commercial Kitchen – All appliances, cabinetry to be stainless Steel.

g. Sleeping Quarters to include (8) bunk areas (one of the eight slightly larger for Lieutenant)

h. Covered Patio – At least 450sf.

i. Laundry Room

j. Gear Laundry – adjacent to bay, to include commercial grade

4-place heated gear dryer rack and 40lb capacity washer/extractor.

k. Community Room

l. Entrance Door/Patio Door - shall be commercial storefront type.

m. Mechanical room and electrical/network room with LVT flooring (not in attic).

n. Controlled Access – all exterior doors shall be electric controlled access with readers; provide power to each exterior door for these readers/doors.

o. All Exterior Driveways and Parking to be 6” 4,000 PSI reinforced concrete with 6” of GAB.

p. Emergency Generator – large enough to run entire building (including HVAC).

q. HVAC Requirements – Day Room/Kitchen/Gear Locker Room:

r. Low Voltage.

s. (2) Gas Water Heaters – high efficiency commercial (inducted draft).

t. Drop Ceiling –

u. Public Parking – 2 regular/1 handicap in front of F.S.

v. Employee Parking – 12-15 total on side of or behind F.S.

w. Dumpster Pad/Enclosure – no cover/roof; to include inside and outside bollards

x. Lighted Flagpole – 30’ commercial grade aluminum flagpole with LED lights.

y. Signage – ADA/Interior and Exterior Building, including Bronze

Plaque

z. Fire Alarm – smoke/carbon monoxide detectors with horn & strobe tenant notification system

aa. Sprinkler System – NFPA 13R fire sprinkler system throughout entire building to meet code, including bay area.

bb. Security Cameras cc.Landscaping shall meet or exceed local code requirements;

landscaping plan shall be a submitted to and approved by the Owner and included in the construction documents.

dd. Detention Pond

ee. LED Parking Lot Lighting – vendor shall provide a parking lot lighting plan per code and

ff. lighting plan

gg. Fire Hydrant shall be installed at rear of Fire Station for filling fire trucks; this must go through fire line meter.

hh. Vendor will assist Owner and Contracting firm with submission of the NOI/NOT documents to the Georgia Environmental Protection Division.

ii. Vendor shall include FF&E design and selection.

Section 1.05 Construction Budget and Funding Funding for this project has been approved

Finance Director and The City of Fairburn Administration, Mayor, and Council.

Section 1.06 Selected Site for Construction The proposed site for this site is 5650 Milam Road Fairburn Ga. 30213

Section 2.00 GENERAL TERMS AND CONDITIONS

Section 2.02 Procedures I. Compliance with the Law. The Contracting firm, its employees, agents, and subcontractors shall comply with all applicable federal, state, and local laws, rules, ordinances, regulations and orders now or hereafter in effect when performing under the Contract. The provisions of O.C.G.A. Section 45-10-20 et seq. have not and must not be violated under the terms of this Contract. Contracting firm certifies that Contracting firm is not currently Revised 07/06/16 SPD-SP028 engaged in, and agrees for the duration of this Contract not to engage in, a boycott of Israel, as defined in O.C.G.A. § 50-5-85 The extent and character of the services to be performed by the Contracting firm shall subject to the general control and approval of The City and any representatives acting on behalf of The City. Any changes to the contract must be submitted in writing and approved by the following:

Procurement Manager, Project Manager, Finance Director, City Administrator(s), Mayor, and Council.

II. FIRST ARTICLE APPROVAL - contracting firm TESTING

(a) The Contracting firm shall provide a report of a Subsurface exploration and Geotechnical engineering evaluation for this proposal as specified in this contract. At least 10 calendar days before the beginning of first article tests, the Contracting firm shall notify the Contracting Officer, in writing, of the time and location of the testing so that the Government may witness the tests.

(b) The Contracting firm shall submit the first article test report within 15 calendar days from the date of this contract via email to: procurement@fairburn.com; subject title

FIRSTARTICLE:GEOTECHNICAL & ENGINEERING EVALUATION 2022

Contract No. 22-015, 5650 Milam Road Fairburn, Ga 30213. Within 5 calendar days after the City receives the test report, The Procurement Manager shall notify the Contracting firm in writing, of the conditional acceptance, or disapproval of the first article report. The notice of conditional approval or approval shall not relieve the Contracting firm from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contracting firm. A notice of disapproval shall cite reasons for the disapproval.

(c) If the first article is disapproved, the Contracting firm, upon the City’s request, shall repeat any or all first article tests. After each request for additional tests, the Contracting firm shall make any necessary, changes modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Contracting firm, including any and all costs for additional tests following a disapproval.

The Contracting firm shall then conduct the tests and deliver another report to the City the terms and conditions and within the time specified by the City.

The City shall act on this report within the time specified in paragraph (b) above. The City reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule, or for any additional costs to the Government related to these tests.

(d) If the Contracting firm fails to deliver any first article report on time, or the Contracting Officer disapproves any first article, the Contracting firm shall be deemed to have failed to make delivery within the meaning of the clause of this contract.

(e) Unless otherwise provided in the contract, and if the approved first article is not consumed or destroyed in testing; the Contracting firm may deliver the approved first article as part of the contract quantity if it meets all contract requirements for acceptance

(f) If the City does not act within the time specified in paragraph (b) or (c) above, the Contracting Officer shall, upon timely written request from the Contracting firm, equitably adjust under the Changes clause of this contract the delivery or performance dates and/or the contract price, and any other contractual term affected by the delay.

(g) Before first article approval, the acquisition of components or the commencement of production of, the balance of the contract quantity is at the sole risk of the Contracting firm Before first article approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2 termination settlements if the contract is terminated for the convenience of the Government.

(h) The City may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the offeror/contracting firm and have been accepted by the Government. The offeror/contracting firm may request a waiver.

III. Drug-free Workplace. The Contracting firm hereby certifies as follows:

(i) Contracting firm will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of this Contract; and (ii) If Contracting firm has more than one employee, including the contractor's firm,the contracting firm shall provide for such employee(s) a drug-free workplace, in accordance with the Georgia Drug- free Workplace Act as provided in O.C.G.A. Section 50-24-1 et seq., throughout the duration of this Contract;

and (iii) Contracting firm will secure from any subcontractor hired to work on any job assigned under this Contract the following written certification: "As part of the subcontracting agreement with (Contracting firm's Name), (Subcontractor's Name) certifies to the contracting firm that a drug-free workplace will be provided for the subcontractor's employees during the performance of this Contract pursuant to paragraph 7 of subsection (b) of Code Section 50-24-3." contracting firm may be suspended, terminated, or debarred if it is determined that: (i) contracting firm has made false certification here in above; or (ii) contracting firm has violated such certification by failure to carry out the requirements of O.C.G.A. Section 50- 24-3(b)

IV. Debarred, Suspended and Ineligible Status . contracting firm certifies that the contracting firm and/or any of its subcontractors have not been debarred, suspended or declared ineligible by any agency of the State of Georgia. contracting firm will immediately notify the City if contracting firm is debarred by the State of Georgia or placed on the Consolidated List of Debarred, Suspended and Ineligible Contractors by a federal entity

V. Insurance The contracting firm shall procure, maintain, and provide proof of, insurance for injuries to persons and/or property damage as may arise from or in conjunction with, the work performed on behalf of the City by the contracting firm, his agents, representatives, employees, or subcontractors. Proof of coverage as contained herein shall be submitted prior to the commencement of work and such coverage shall be maintained by the contracting firm for the duration of the contract period.

The contracting firm shall not perform any work unless he has obtained and continues to maintain for the duration of such work, such worker’s compensation coverage as may be required pursuant to the provisions of Title 34 Chapter 9 of the Official Code of Georgia. Failure on the part of the Proponent to procure or maintain policies providing the required coverages, conditions, and minimum limits shall constitute a material breach of contract upon which the City may immediately terminate the Agreement.

(a). Liability The contracting firm shall maintain such insurance as will protect him from claims under workers’ compensation acts and from any other claims for damages to property, and for personal injury, including death, which may arise from operations under this contract, whether such operations be by himself or by any sub-contracting firm or anyone directly or indirectly employed by either of them. Such certificates shall be in form and substance reasonably acceptable to the Owner, shall indicate that, except in respect to workers compensation insurance coverage and professional errors and omissions, Owner is an additional insured with respect to such coverage and shall indicate that such coverage is primary and not contributory with any similar insurance purchased by the Owner.

(b.) Indemnity To the fullest extent permitted by laws, statutes rule and regulations, the Contactor shall indemnify and hold harmless The City, Engineer, Engineering’s Consultants and the Officers, Directors, Employees, Agents and other Consultants of each and any of them from and against claims, costs, damages, losses, and expenses, including but not limited to all fees and charges of engineers, architects, attorneys and other professionals and all court costs, arising out of or resulting from performance of the work but only to the extent caused in whole or in part by negligent, reckless, willful and wanton, or wrongful acts, errors and omissions of the contracting firm, its Officers, Directors, Employees Agents and anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, cost, damage, loss, or expense is caused in part by a party indemnified hereunder, except that no party shall indemnify any other party or person for their own sole negligence. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity which would otherwise exist as to a party or person described in this paragraph. In as much possible, The contracting firm shall be responsible for damages they may cause; unforeseen damages are the responsibility of the contracting firm.

c) 13-10-41 An irrevocable Letter of Credit may be accepted in the amount of and in lieu of the bond otherwise required under this article.

d) Comprehensive General Liability

The successful Proposer shall always exercise proper precaution for the protection and persons and property. The Proposer shall carry approved insurance from insurance companies authorized to do business in Georgia with an A.M. Best’s rating of A+ or better with the following minimums:

1) General liability insurance of at least Five Hundred Thousand ($500,000) Dollars (Combined Single Limit per occurrence) and One Million (1,000,000) Dollar’s aggregate:

2) Automobile liability insurance of at least Five Hundred Thousand (500,000) Dollars (Combined Single Limit per occurrence for bodily injury or property damage); and

3) Statutory Workers’ Compensation Insurance as will protect Proposer or offeror from Workers’ Compensation Acts.

Employers Liability:

Bodily Injury Accident - $100,000 Each Accident Bodily Injury by Disease - $500,000 Policy Limit Bodily Injury by Disease – $100,000 Each Employee

VI. Contract Cost And Price The contracting firm will be paid for the goods and services sold pursuant to the Contract in accordance with the Contract. Unless clearly stated otherwise in the solicitation, all prices are firm and fixed and are not subject to variation.

VII. Exemption of Taxes

The contracting firm shall not charge The City directly for any sales or excise tax. The City is exempt from State Sales Tax. Tax Exemption Certificates indicating The City’s tax-exempt status will be furnished upon request. The contracting firm shall be responsible for any payment of sales, use, or excise tax. This exemption does not include materials purchased and used by a contracting firm for a construction project.

VIII. Method of Payment

Contractors shall provide their federal employer identification number on a standard W-9 form within 15 days after award in order not to delay payment. Contractors shall submit request for payment via directly via Invoice to:

The City of Fairburn Attn: Finance Dept-Accounts Payable

56 Malone Street Fairburn, Ga 30213

Upon inspection and review of the work, The City will render payment, less any retainage, if applicable, within thirty (30) days.

IX. Time is of the Essence. Time is of the essence with respect to the performance of the terms of the Contract.

X. Delays If a delay is foreseen, The contracting firm shall give ample notice to The City. The City has the right to extend the completion date if reasons appear, in the sole discretion of The City to be valid. The contracting firm must keep The City advised at all times of status of order. Default in promised completion (without accepted reasons) or failure to meet specifications, authorizes The City to charge full increase in cost and handling to the defaulting contracting firm to completion in the amount of 5% of the total cost of the project for each additional week until completion. In the event delays constitute a partial week, the penalties will be prorated per day.

XI. Liquidated Damages

SUPPLIES, SERVICES, OR RESEARCH AND DEVELOPMENT 48 CFR § 52.211-11

(a) If the contracting firm fails to deliver the finished models, drawings, plans or perform the services within 730 days, the term of this contract, the contracting firm shall, in place of actual damages, pay to the Government liquidated damages of $100.00 per calendar day of delay.

(b) If the Government terminates this contract in whole or in part under the Fixed-Price Supply and Service clause, the contracting firm is liable for liquidated damages accruing until the Government reasonably obtains delivery or performance of similar models, drawings, plans or services. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(c) The contracting firm will not be charged with liquidated damages when the delay in delivery or performance is beyond the control and without the fault or negligence of the contracting firm as defined in the Fixed-Price Supply and Service clause in this contract.

d) Force Majeure.

The contracting firm(s) and or Sub-contracting firm(s) will be excused from responsibilities should any unforeseen, circumstances arise that are beyond the reasonable direct or indirect control and hinders completion of the Contractor's and or Sub-Contractor’s performance Neither party shall be liable for labor strikes, riots, wars, acts of governmental authorities preventing performance, extraordinary weather conditions or other natural catastrophe, or any other cause beyond the reasonable control.

XII. Termination

Subject to the provisions below, The Contract may be terminated by The City upon thirty (30) days advance written notice to the other party; but if any work or service hereunder is in progress, but not completed as the date of termination, then the Contract may be extended upon written approval of The City until said work or services are completed and accepted.

1) Termination for Convenience---The City may terminate this Contract at any given time in which case the parties shall negotiate reasonable termination costs.

2)Termination for Cause—In the event of Termination for Cause, the thirty (30) days advance notice is waived, and the contracting firm shall not be entitled to termination costs.

3)Upon receipt of notice of termination or upon request of the City, the contracting firm shall cease work under the Contract and take all necessary or appropriate steps to limit disbursements and minimize costs. contracting firm shall immediately cease using and return to the City any personal property or materials, whether tangible or intangible, provided by the City to the contracting firm. Further, the contracting firm shall immediately return to the City any payments made by the City for goods and services that were not delivered or rendered by the contracting firm.

XIII. Severability

If any provision of this contract shall be adjudged or decreed to be invalid, such ruling shall not invalidate the entire Agreement but, shall pertain only to the provision in question and the remaining provision shall continue to be valid, binding and in full force and effect.

XIV. Patent/Copyright Infringement indemnification contracting firm shall, at its own expense, be entitled to and shall have the duty to participate in the defense of any suit instituted against the City, and its officers, employees, agents and volunteers (collectively, the “Indemnified Parties”) and indemnify the Indemnified Parties against any award of damages and costs made against the Indemnified Parties by a final judgment of a court of last resort in such suit insofar as the same is based on any claim that any of the goods and/or services constitutes an infringement of any United States Letters Patent, trademark, trade dress, copyright or other intellectual property right, provided the City gives the contracting firm immediate notice in writing of the institution of such suit (except that failure to give immediate notice shall not limit Contractor’s obligations hereunder except to the extent contracting firm is prejudiced thereby), permits contracting firm to fully participate in the defense of the same, and gives contracting firm all available information, assistance and authority to enable contracting firm to do so. Subject to approval of the Attorney General of the State of Georgia, the State Entity shall tender defense of any such action to contracting firm upon request by contracting firm shall not be liable for any award of judgment against the Indemnified Parties reached by compromise or settlement unless contracting firm accepts the compromise or settlement. contracting firm shall have the right to enter into negotiations for and the right to effect settlement or compromise of any such action, but no such settlement shall be binding upon the City unless approved by the City.

In case any of the goods and/or services is in any suit held to constitute infringement and its use is enjoined, contracting firm shall, at its option and expense:

(i) Procure for the City the right to continue using the goods and/or services.

(ii)Replace or modify the same so that it becomes non-infringing; or

(iii) Remove the same and cancel any future charges pertaining thereto.

contracting firm, however, shall have no liability to the City if any such infringement claim is based upon or arises out of:

(i) Compliance with designs, plans or specifications furnished by or on behalf of the City as to the goods and/or services.

(ii)Use of the goods and/or services in combination with apparatus or devices not supplied by contracting firm.

(iii) Use of the goods and/or services in a manner for which the same was neither designed nor contemplated; or

(iv) The claimed infringement of any patent or copyright in which the City or any affiliate or subsidiary of the City has any direct interest by license or otherwise.

The indemnification obligation of the contracting firm shall survive termination of the Contract

XV. Obligations Beyond Contract Term. The Contract shall remain in full force and effect to the end of the specified term or until terminated or canceled pursuant to the Contract. All obligations of the contracting firm incurred or existing under the Contract as of the date of expiration, termination or cancellation will survive the termination, expiration or conclusion of the Contract

XVI. Transition Cooperation with other Contractors. contracting firm agrees that upon termination of this Contract for any reason, it shall provide sufficient efforts and cooperation to ensure an orderly and efficient transition of services to the City or another contracting firm. The contracting firm shall provide full disclosure to the City and the third-party contracting firm about the equipment, software, or services required to perform services for the City. The contracting firm shall transfer licenses or assign agreements for any software or third-party services used to provide the services to the City or to another contracting firm

Applicable Laws

This Contract shall be governed in all respects by the laws of the State of Georgia.

Section 3.00 Requirements

Section 3.01 Instructions for Offerors

For this project, the contracting firm will be required to provide A&E (Architecture and Engineering) plans, drawings and specifications showing all dimensions drawn to current design standards and he required plans in order for the contracting firm to apply and comply with permits.

The contracting firm will provide all necessary equipment, materials and resources needed to complete the work, including but not limited to those items needed to complete the design and produce the 100% construction documents.

There will be a Pre-Proposal meeting and Site Visit for this solicitation.

The Pre-Proposal Meeting and Site Visit shall be scheduled for , 2022, for prospective offerors.

In submitting your bid, you must comply with the instructions found herein.

Any technical questions regarding this RFP may be directed, by email only to: procurement@fairburn.com. Questions must be submitted by

,2022 by 2:00pm Eastern Standard Time.

Proposals must be submitted in a closed packet with the RFP Title and RFP number clearly marked on the outside of the packet.

The proposal document must be submitted in a 3-prong folder. All responses to the RFP shall be submitted to:

The City of Fairburn 56 Malone Street

Fairburn, Georgia 30213 Attn: Anquinas Woods

Solicitation Schedule:

Pre-Proposal Meeting ---------------------------------------------- /2022 @ 10:00am Location ---------------------------------------------------------------- Fairburn City Hall

56 Malone St Fairburn, Ga.30213

Site Visit --------------------------------------------------------- 2022@ 10:30am Location -----------------------------------------------------Fire Station #23

5650 Milam Rd Fairburn, Ga. 30213

Deadline for questions ------------------------------------- Solicitation Available ---------------------------------- 2022 Evaluation ------------------------------------------------------ 022 to calendar days.The Contract represents the entire agreement between parties.

The services shall be rendered for the duration of the contract term, seven hundred and thirty (730) days, The Contract with the successful Proposer will contain the following conditions:

Section 3.02 Requirements the

Minimum Requirements:

contracting firm must hold a current and valid business license within the municipality where the home office is located.

Contractor must submit documentation that demonstrates it is dulyauthorized to conduct business in the City of Georgia with its bid. This requirement also applies to Joint Venture (JV) Team members, Sub-consultants, and Sub-Proponents. Certificate of Authority to Transact Business in Georgia Preparation of final design plans and specifications.

Securing of all necessary permits and clearances as applicable to follow City and federal mandates.

The contracting firm shall have at least 10 years’ experience in specified areas of work, City in the RFP and attachments.

Comprehensive A & E plans, including cost estimates The proposal shall include the pricing per the attached fee schedule in Exhibit A, refer to Section 3.03 Forms and Affidavits References Examples of previous similar work

Preferred Requirements

A Firm that has both licensed architect and engineering services on staff. The City will not disqualify a firm that has an active subcontract for services not directly offered by their firm. The City will allow joint venture and firms with a 10-year standing agreement with their partnerships and subcontractors. Consultants who plan to sublet any of the required services of a project contained in this RFP shall include the name of the company(ies) and description of project services that may be potentially sublet.

INSTRUCTIONS TO OFFERORS

Please complete and include the following information:

o Supplier’s Name:

o Physical Location Address:

o Federal Identification Number (FEI):

o Have you ever been registered in the State of Georgia?

o If so, please provide the following information, if applicable:

State Taxpayer Identification Number (STI):

Sales and Use Tax Number:

Withholding Tax Number:

o What type of service will you perform?

o Will you sell any tangible personal property or goods?

o Supplier’s Affiliate’s Name:

FEI:

STI:

Sales and Use Tax Number:

Withholding Tax Number:

If there is more than one affiliate, please attach a separate sheet listing the information above.

o Person responsible for handling supplier’s tax issues (such as the CFO, the company tax officer, etc.):

Name:

Telephone Number:

E-mail Address:

NOTICE TO SUPPLIER:

In the event the supplier is considered for contract award, the information provided in the form will be submitted by the City of Fairburn to the Georgia Department of Revenue (“DOR”) for a determination as to whether the supplier is a “prohibited source” (as defined by O.C.G.A. §50-5-82) or whether there are any other outstanding tax issues.

MISSING, INCOMPLETE, OR ERRONEOUS DATA MAY DELAY OR PROHIBIT

VERIFICATION OF YOUR ELIGIBILITY FOR CONTRACT AWARD. NO PROHIBITED

SOURCE MAY RECEIVE CONTRACT AWARD: THEREFORE, YOU ARE

STRONGLY ENCOURAGED TO CHECK YOUR TAX STATUS NOW AND RESOLVE

ANY OUTSTANDING TAX LIABILITIES AND/OR MISSING TAX RETURNS

Forms and Affidavits

Supplier Profile Sheet Exhibit Arch Pricing Fee Schedule Supplier Profile Sheet Certificate of Cost and Pricing Data W-9 Tax Compliance Affidavits

E-Verify Security and Immigration O.C.G.A. §13-10-91(b)(1) & O.C.G.A. §13-10-91(b)(3) o contracting firm o Sub-contracting firm o Non-Collusion

Supplier Profile Worksheet -Bid Reference No.

Company Name:

Address:

Telephone No.:

Email address:

Website:

Credit Reference Letter

Principal Officers:

Name and contact details

Tax Information (Exemption status) Federal Tax ID or FEIN# State Tax ID or STI# If registered with the State of Georgia Sales and Use Tax Number: If registered with the State of Georgia Withholding Tax Number SAM/DUNS& Bradstreet# (if applicable) HUB/MBE/SDB/WBE status (if applicable) Insurance- COI (Certificate of Insurance)

Bank References:

Account Manager/Personal Banker

Business Credit Reference (Business that is relevant or demonstrative to the proposal or quote responding to)

Accounts Payable Information:

Ship To or Receiving Information:

Address: Address:

C/O: C/O Telephone no.: Telephone no:

Email address: Email address:

Operating Hours:

***If there is more than one affiliate, please attach a separate sheet listing the information above contracting firm Affidavit under O.C.G.A. § 13-10-91(b)(1)

The undersigned contracting firm (“contracting firm”) executes this Affidavit to comply with § 13-10-91 related to any contract to which contracting firm is a party that is subject to § 13-10-91, attesting as follows:

a) The contracting firm has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program.

b) The contracting firm will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof,

c) The contracting firm will notify the public employer in the event of the contracting firm ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof,

d) The contracting firm understands that ceasing to utilize the federal work authorization program constitutes a material breach of contract.

e) The contracting firm will contract for the performance of services in satisfaction of each such contract only with subcontractors who present an affidavit to the contracting firm with information required by O.C.G.A. § 13-10-91(a), (b) and (c).

f) The contracting firm acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10-91 for the project listed below to which contracting firm is a party after the date hereof without further action or consent by contracting firm; and

g) contracting firm acknowledges its responsibility to submit copies of any affidavits, drivers’ licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of contracting firm Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ,20 in (city), (state)

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF ,20

NOTARY PUBLIC

My Commission Expires

Sub-contracting firm Affidavit under O.C.G.A. § 13-10-91(b)(3) The undersigned sub-contracting firm (“Sub-contracting firm”) executes this Affidavit to comply with § 13-10-91 related to any contract to which contracting firm is a party that is subject to § 13-10-91, attesting as follows:

a) The Sub-contracting firm has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program.

b) The Sub-contracting firm will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof,

c) The Sub-contracting firm will notify the public employer in the event of the contracting firm ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof,

d) The Sub-contracting firm understands that ceasing to utilize the federal work authorization program constitutes a material breach of contract.

e) The Sub-contracting firm will contract for the performance of services in satisfaction of each such contract only with subcontractors who present an affidavit to the contracting firm with information required by O.C.G.A.

§ 13-10-91(a), (b) and (c).

f) The Sub-contracting firm acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10-91 for the project listed below to which contracting firm is a party after the date hereof without further action or consent by contracting firm; and

h) Sub-contracting firm acknowledges its responsibility to submit copies of any affidavits, drivers’ licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of contracting firm Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ,20 in (city), (state)

Signature of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF ,20

NOTARY PUBLIC

My Commission Expires

Form W-9 (Rev. October 2018) (irs.gov) https://www.irs.gov/pub/irs-pdf/fw4.pdf4 (irs.gov)

Supplier Profile Sheet (continued)

Company History:

Organization Chart:

Identify key Personnel Provide resumes of of key staff planned to be assigned to this project.

Define those roles and the expectations:

Include time Commitment of Staff Assigned to this Project *Attach if needed

Prior Experience With Similar Projects:

Include pricing *Attach if needed

Prior Experience With Government

References from prior customers:

Project Time -Line: Deliverables:

Quality Control Procedures:

Customer Service Procedures:

Performance Measuring Capabilities and Procedures:

Reporting Capabilities:

Samples of Previous Work:

Attach if needed

NON-COLLUSION FORM

1. That the submitted response constitutes an offer, which when accepted in writing by the City, and subject to the terms and conditions of such acceptance, will constitute a valid and binding contract between the undersigned and the City and

2. That the supplier has read the specifications and requirements shown or referenced in the solicitation and that the supplier’s response is made in accordance with the provisions of such specifications and requirements except as expressly stated otherwise in the supplier’s response; and

3. That the supplier guarantees and certifies that all items included in the supplier’s response meet or exceed any and all such stated specifications and requirements of the solicitation except as expressly stated otherwise in the supplier’s response; and

4. That, if awarded a contract, the supplier will deliver goods and/or services that meet or exceed the specifications and requirements of the solicitation except as expressly stated otherwise in the supplier’s response; and

5. That the response submitted by the supplier shall be valid and held open for a period of one hundred and twenty (120) days (or such other time period as identified in the solicitation) from the final solicitation closing date and that the response may be held open for an additional period of time subject to the supplier’s consent; and

6. That the supplier’s response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. The supplier understands and agrees that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards; and

7. That the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et seq. have not been violated and will not be violated in any respect.

DO NOT MODIFY THE BID/PROPOSAL CERTIFICATION TERMS IN ANY WAY. THIS FORM

MUST BE COMPLETED, SIGNED AND SUBMITTED WITH YOUR RESPONSE.

Contractor’s Full Legal Name:

(PLEASE TYPE OR PRINT)

Authorized Signature:

Printed Name and Title of Person

Signing:

Date:

Company Address:

FAX Number:

Email Address:

*This table must be completed in its entirety by the supplier.

Exhibit A – ARCH FEE SCHEDULE

Site Plan

Study

Programming

Conceptual Design

Schematic Design (15%)

Design Development (40%)

Construction Documents (40%)

Permitting

Bidding and Negotiation

Construction Administration

Commissioning

Totals

Project Management

Architectural and

Interior Design

Mechanical

Electrical

Plumbing

Fire Protection

Structural

Civil

Survey/ Geotechnical/ Environmental

Landscaping

Security/AV/IT

FF&E

Cost Estimating

Grand Total

EXHIBIT C- Hourly Rates

Category Hourly Rates Project Manager

Principal Associate

Senior Engineer Engineer Designer

CADD Operator Administrative

Site Visit

EXHIBIT D- EVALUATION CRITERIA

Management Firm/Staff Qualifications 20% Experience- Similar Clients/Contracts 15%

Past Performance

15%

Technical Response/Project Understanding

20%

Price 20% Economically Disadvantaged Firm

Participation 10%

Total

RFP NO. 22-015 Design Scope City of Fairburn Fire Station #23 5650 Milam RD Fairburn, Ga 30213

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