Addendum-CoVid Mtg Protocol

Request for Proposal RFP# 22-015 Design Bid Build Fire Station #23 5650 Milam Road

Fairburn Ga 30213 Pre-Proposal Meeting and Site Visit (immediately following) Tuesday August 23, 2022, at 10:00 am

Fairburn City Hall 56 Malone Street

Fairburn, Ga 30213

Addendum 1: Covid Protocol

It is recommended to attend the meeting in person. The City is aware of recent CDC mandates and has implemented the following CoVid-19 protocol regarding on site meetings.

Please note that temperature checks will be taken at the door prior to entry.

Those who may not be able to attend the meeting may join with following link:

Microsoft Teams meeting Join on your computer or mobile app

Click here to join the meeting Meeting ID: 248 113 789 381

Passcode: wZUfNX Download Teams | Join on the web

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GOVERNMENT OF THE CITY OF FAIRBURN

Office of the City Administrator

MARIO B. AVERY TONY M. PHILLIPS

MAYOR CITY ADMINISTRATOR

56 Malone Street SW • Fairburn, GA 30213 • Office: 770-964-2244

MEMORANDUM

TO: City of Fairburn Employees

FROM: Jamila Criss, MPA Assistant City Administrator

DATE: July 23, 2022

SUBJECT: COVID-19 Protocol Update

As the number of COVID-19 cases in Fulton County and across the state continue to rise, the City Administrator’s Office has decided to adjust the City’s COVID-19 plan. Additionally, within the last week we have had a surge in positive COVID-19 cases amongst City employees. In order to mitigate and prevent the spread of COVID-19, the following protocol will be implemented effective Monday, July 25, 2022, and will be adjusted based on data provided by the Centers for Disease Control and Prevention (CDC) and guidance from Public Health officials.

COVID-19 Protocol Updates

• All employees and visitors entering City facilities must have their temperature checked utilizing the temperature kiosks.

o Employees: Should a temperature check reflect a degree higher above normal; the employee must report the temperature to their immediate supervisor and Director of Human Resources. Employees will be required to provide a negative COVID-19 test or medical documentation from a provider indicating their return-to-work status.

o Visitors: Visitors will be asked to exit the facility and may return when they are fever free.

• Masks are required to be worn by all employees and visitors entering City facilities.

• Masks are required in all communal areas to include hallways, meetings rooms, break rooms and spaces shared by employees and visitors.

• Masks are required when participating in face-to-face meetings. If possible, schedule meetings virtually either via Teams or Zoom.

• Practice social distancing when interacting with fellow employees and visitors.

• Employees that are experiencing symptoms (i.e., cough, fatigue, runny nose, headache, muscle ache, etc.) are asked to STAY HOME and notify their supervisor and the Human Resources Director immediately.

• High traffic areas and personal spaces should be sanitized frequently during the day to prevent and mitigate the spread of COVID-19.

• Hand sanitizer stations will remain in all high traffic areas.

Symptoms of COVID-19 According to the CDC, individuals with COVID-19 may experience a wide range of symptoms that may appear 2-14 days after exposure to the virus. Symptoms included but are not limited to the following:

• Fever or chills

• Cough

• Shortness of breath or difficulty breathing

• Fatigue

• Muscle or body aches

• Headache

• Sore throat

• Nausea or vomiting

• Diarrhea

• New loss of taste or smell

• Congestion or runny nose

Employees that develop any of the symptoms above should not report to work. If any signs and symptoms occur while working, the employee MUST immediately leave the work area and inform their supervisor.

ALL employees with COVID-19 related symptoms MUST immediately notify their supervisor and the Human Resources Director.

Protocol for Employees Who Become Ill at Work Employees that become ill or exhibit symptoms of COVID-19 while in the workplace should contact their supervisor immediately and remove themselves from their workspace to mitigate the potential spread of the virus. Employees will be asked to take a COVID-19 test before returning to the work. Initial testing will be coordinated by the Human Resources Director.

Protocol for Employees Experiencing COVID-19 Symptoms Away from Work Any employee experiencing symptoms or tests positive for COVID-19 away from work is asked to stay at home. Employees should immediately notify their supervisor and the Human Resources Director for additional guidance. Please stay home, take care of yourself, and continue to monitor your symptoms.

CDC Quarantine Guidelines

If you were exposed to

COVID-19 and are not up to date on COVID-19 vaccinations

Date of exposure is day 0

Quarantine Negative Test Positive Test Stay home and quarantine for at least 5 full days.

Wear a well-fitting mask if you must be around others in your home.

Even if you do not develop symptoms, get tested at least 5 days after you last had close contact with someone with COVID-19.

If you develop symptoms, get tested

You may return to work but must wear a well-fitting mask around others until 10 days after your last close contact with someone with COVID- 19.

Continue to monitor your symptoms and follow all CDC and City COVID-19 guidelines.

Isolate for at least 5 days from the date of your positive test.

Contact your supervisor and the Human Resources Director immediately.

If your symptoms improve and you have not used fever-reducing medication in a 24-hour period, you may return to work.

If your symptoms do not improve after day immediately and isolate until you receive your test results. If you test positive, follow CDC isolation recommendations, contact your supervisor and the Human Resources Director.

5, please stay home and contact the Human Resources Director for further guidance.

Wear a well-fitting mask for 10 full days any time you are around others inside your home or in public.

If you were exposed to

COVID-19 and are up to date on

COVID-19

vaccinations

Date of exposure is day 0

No Quarantine Negative Test Positive Test You do not need to stay home unless you develop symptoms.

Even if you do not develop symptoms, get tested at least 5 days after you last had close contact with someone with COVID-19.

Watch for symptoms until 10 days after you last had close contact with someone with

COVID-19.

If you develop symptoms isolate immediately and get tested. Continue to stay home until you know the results. Wear a well-fitting mask around others.

You may return to work but must wear a well-fitting mask around others until 10 days after your last close contact with someone with COVID- 19.

Continue to monitor your symptoms and follow all CDC and City COVID-19 guidelines.

Isolate for at least 5 days from the date of your positive test.

Contact your supervisor and the Human Resources Director immediately.

If your symptoms improve after day 5 and you have not used fever-reducing medication in a 24-hour period, you may return to work.

If your symptoms do not improve after day 5, please stay home and contact the Human Resources Director for further guidance.

Wear a well-fitting mask for 10 full days any time you are around others inside your home or in public.

COVID-19 Testing To ensure staff members have access to testing, the City of Fairburn Fire Department will administer a COVID-19 test to employees that are interested in being tested. Please contact the Human Resources Director for further guidance.

Cleaning & Disinfecting Disinfecting wipes, cleaners, and other similar products will be available for employees to sanitize individual spaces.

The City Administrator’s Office in conjunction with the Human Resources Department will continue to explore additional options for testing through partnerships to ensure all employees have access outside of normal business hours.

Please know that we take the safety of our employees and visitors seriously and want to ensure a safe and healthy workplace. This will require everyone to adhere to the protocols implemented until such time additional data is provided.

Should you need further information regarding this correspondence, please contact Jamila

Criss, Assistant City Administrator at jcriss@fairburn.com or TaLisha Champagne, Human

Resources Director, at tchampagne@fairburn.com.

mailto:jcriss@fairburn.com mailto:tchampagne@fairburn.com