RFP 2158 - Exhibit D - Pricing Forms.xlsx
XLSX spreadsheet 19 KB Posted
- Solicitation number
- 2158
- Issued by
- Tolland County, Waterbury City, Connecticut
About this file
This is an RFP Pricing Forms exhibit for the Town of Vernon Department of Public Works Solar PV Carport Project (RFP #2158), a front-of-meter solar carport installation serving the municipality. The project involves the design and construction of a turnkey engineering, procurement, and construction (EPC) contract for a 200 kW-AC solar photovoltaic carport system with a target DC capacity of 200-250 kW-DC at the DPW facility located at 375 Hartford Turnpike, Vernon, Connecticut. The project encompasses two base bid configurations—an east carport with 9-foot minimum clearance and a west carport with 14-foot minimum clearance—plus an additional alternate for the east carport upgraded to 14-foot clearance. A mandatory pre-bid walk-through is scheduled for March 25, 2026, at 10:00 AM, with sealed bid submissions due April 16, 2026, by 1:00 PM. Firms failing to attend the mandatory site visit will be automatically disqualified. The contract will be awarded to the Town of Vernon on a turnkey basis under the NRES BASA (Buy-All/Sell-All) program with Eversource as the utility.
The maximum EPC budget cap is $865,000, which must include a fixed CSW Development Fee of $35,000; the total project budget is $900,000. Bid security of 5 percent of the total bid amount is required in the form of a certified check or bid bond compliant with U.S. Treasury Circular 570. Proposals must remain valid for 90 calendar days from the submission deadline with no withdrawal permitted during this period. Connecticut sales tax is excluded from all pricing per CGS 12-412(a), and prevailing wage requirements apply with certified payrolls required prior to each pay requisition. The pricing form requires bidders to provide detailed system specifications, a comprehensive cost breakdown on a $/watt-DC basis across 26 line items including engineering, permitting, equipment, installation labor, and contingency, plus identification of project assumptions and exclusions. Contract execution is required within 10 business days of the Notice of Award. Signed execution of Exhibit E (RFP Fee Agreement) is mandatory and its omission results in automatic disqualification.
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| EXHIBIT D — PROPOSAL PRICING SHEET |
| Town of Vernon DPW | Solar PV Carport Project | RFP #2158 |
| BIDDER INFORMATION |
| Company / Legal Name |
| DBA / Trade Name (if applicable) |
| Primary Address |
| City, State, ZIP |
| Contact Person (Title) |
| Telephone Number |
| E-Mail Address |
| AUTHORIZED SIGNATURE |
| Signed By |
| Printed Name and Title |
| Date |
GENERAL NOTES / EXCEPTIONS TO RFP SCOPE (See Also Exhibit B.2)
| KEY RFP SUBMISSION REMINDERS |
| ▸ Bid Deadline: April 16, 2026 at 1:00 PM — Late submittals NOT accepted. |
| ▸ Mandatory Pre-Bid Walk-Through: March 25, 2026 at 10:00 AM — DPW, 383 Hartford Tpke, Vernon CT. Firms failing to attend will be disqualified. |
| ▸ Bid Security Required: 5% of total bid (certified check or bid bond from U.S. Treasury Circular 570 surety). |
| ▸ Bid Validity: 90 calendar days from submission deadline; no withdrawal within this period. |
| ▸ Two (2) sealed hard copies required — envelope marked 'BID DOCUMENT – DO NOT OPEN – CONTRACT #2158'. No emailed or faxed bids. |
| ▸ CSW Development Fee of $35,000 (Exhibit E) must be included within the $865,000 EPC budget cap. |
| ▸ Signed Exhibit E (RFP Fee Agreement) must be submitted with Proposal — omission = automatic disqualification. |
| ▸ Prevailing wage applies (CGS); certified payrolls required prior to each pay requisition. |
| ▸ CT sales tax exemption applies per CGS §12-412(a) — do not include tax in bid pricing. |
| ▸ Contract execution required within 10 business days of Notice of Award. |
D.1 - EPC Pricing
| EXHIBIT D.1 — EPC SYSTEM SPECIFICATIONS & BID PRICE |
| Town of Vernon DPW | Solar PV Carport Project | RFP #2158 |
| PROPOSER INFORMATION |
| Proposer / Company Name: |
| PROJECT PARAMETERS (RFP §II & §III Reference — Do Not Modify) | |
| Site / Project | Vernon DPW — Solar PV Carport Project |
| Site Address | 375 Hartford Turnpike, Vernon, CT 06066 |
| Program | NRES BASA (Buy-All / Sell-All) — Year 4 Award | RFP §III |
| Utility | Eversource |
| Installation Type | Front-of-Meter Solar Carport (Turnkey EPC) |
| System Size — AC Cap | ≤ 200 kW-AC (NRES program cap) | RFP §II |
| System Size — DC Target | ~200–250 kW-DC | RFP §II |
| Total Project Budget | $900,000 (EPC $865,000 + CSW Fee $35,000) | RFP §II |
| Maximum EPC Contract | $865,000 | RFP §II |
| CSW Development Fee | $35,000 fixed — must be included within EPC budget cap | RFP §XIII & Exhibit E |
| Ownership / Delivery | Town of Vernon — Turnkey EPC | RFP §II |
| Bid Security | 5% of total bid (certified check or bid bond) | RFP §VII |
| Proposal Validity | 90 calendar days from submission deadline | RFP §V |
| SYSTEM SPECIFICATIONS — Bidder to Complete (Yellow = Required Input) | RFP §VIII & §X | ||||
| Parameter | Units | Base Bid — East Carport | ||
| (9 ft min clearance) | Base Bid — West Carport | |||
| (14 ft min clearance) | Add Alternate — East Carport |
(14 ft clearance — per RFP §VIII.E)
| System Size | kW-AC | |||
| System Size | kW-DC | |||
| Annual Production | kWh-AC | |||
| DC:AC Ratio | formula | |||
| Capacity Factor | % | |||
| Module — Manufacturer | text | |||
| Module — Model | text | |||
| Module — Wattage | W-DC | |||
| Module — Quantity | count | |||
| Inverter — Manufacturer | text | |||
| Inverter — Model | text | |||
| Inverter — Wattage | kW-AC | |||
| Inverter — Quantity | count | |||
| RSD / Optimizer Mfr. | text | |||
| RSD / Optimizer Model | text | |||
| Racking — Manufacturer | text | |||
| Racking — Model | text | |||
| DAS — Manufacturer | text | |||
| DAS — Model | text | |||
| DAS Service Term | years | |||
| Tilt Angle | degrees | |||
| Azimuth | degrees | |||
| Min. Clearance Height | ft | 9 ft min | 14 ft min | 14 ft min |
| Carport Depth | ft | 20–23 ft | Up to 35 ft | 20–23 ft |
| COST BREAKDOWN ($/Watt-DC) — Bidder to Complete | RFP §X (Pricing) | ||||
| Cost Component | Basis | Base Bid — East | ||
| (9 ft clearance) | Base Bid — West | |||
| (14 ft clearance) | Add Alternate — East |
(14 ft clearance)
| Engineering & Design (RFP §VIII.A) | $/W-DC | |||
| Permitting & Inspection Coordination (RFP §VIII.B) | $/W-DC | |||
| Utility Interconnection — Standard Fees (RFP §VIII.C) | $/W-DC | |||
| Modules | $/W-DC | |||
| Inverters | $/W-DC | |||
| Rapid Shutdown Devices / DC Optimizers | $/W-DC | |||
| Racking & Mounting System | $/W-DC | |||
| Racking Subcomponents (seals, fasteners, hardware) | $/W-DC | |||
| Carport Racking (RFP §VIII.E) | $/W-DC | |||
| Under-Canopy LED Lighting (RFP §VIII.E) | $/W-DC | |||
| Data Acquisition System — 5-Yr Service (RFP §VIII.D) | $/W-DC | |||
| Balance of System (BOS) Components | $/W-DC | |||
| Electrical Construction — conduit, wiring, gear (RFP §VIII.G) | $/W-DC | |||
| Mechanical / Structural Installation (RFP §VIII.G) | $/W-DC | |||
| Foundations — piers / caissons / helical piles (RFP §VIII.E) | $/W-DC | |||
| Geotechnical Investigation — borings (RFP §VIII.A) | $/W-DC | |||
| Site Utility Survey — CBYD + underground (RFP §VIII.A) | $/W-DC | |||
| Commissioning & Close-Out (RFP §VIII.H) | $/W-DC | |||
| Health & Safety Plan (RFP §VIII.G) | $/W-DC | |||
| Mobilization & Demobilization (RFP §VIII.G) | $/W-DC | |||
| Site Repair & Restoration — Contractor scope (RFP §VIII.G) | $/W-DC | |||
| General Conditions | $/W-DC | |||
| Overhead & Profit | $/W-DC | |||
| Project Contingency — interconnection & construction | $/W-DC | |||
| CSW Development Fee — FIXED $35,000 (RFP §XIII & Exhibit E) | $ fixed | |||
| Two-Year Workmanship Warranty / O&M Yrs 1–2 (RFP §XII) | $/W-DC | |||
| Other — describe in General Comments | $/W-DC | |||
| TOTAL SYSTEM COST ($/W-DC) | 0.00 | 0.00 | 0.00 |
| PROJECT ASSUMPTIONS & EXCLUSIONS — Bidder to Complete | RFP §X | |||||
| Item # | Category | Description / Detail | Included | ||
| (Y / N / Alt) | Pricing Impact |
(if any)
| 1 | Scope — Town Work | Trenching for conduit routes performed by Town | RFP §IX | Excluded | N/A |
| 2 | Scope — Town Work | Asphalt & concrete cutting and patching by Town | RFP §IX | Excluded | N/A |
| 3 | Scope — Town Work | Tree removal & vegetation clearing by Town | RFP §IX | Excluded | N/A |
| 4 | Scope — Town Work | Parking lot re-striping by Town after construction | RFP §IX | Excluded | N/A |
| 5 | Scope — Town Work | Site restoration / final grading by Town | RFP §IX | Excluded | N/A |
| 6 | Permitting | Building permit fees waived by Town; permit issued under Contractor license | RFP §VIII.B | Excluded | N/A |
| 7 | Permitting | Zoning approval handled administratively by Town P&Z | RFP §VIII.B | Excluded | N/A |
| 8 | Interconnection | Standard Eversource interconnection/application fees paid by Contractor | RFP §VIII.C | Included | — |
| 9 | Interconnection | Utility system upgrade costs (if required) = pass-through to Town with prior written approval | RFP §III | Pass-Through | TBD |
| 10 | Geotechnical | Minimum 2 soil borings per canopy row assumed | RFP §VIII.A | Included | — |
| 11 | Foundation | Foundation type (driven piers / drilled caissons / helical piles) TBD per geotech | RFP §VIII.E | Assumed | TBD |
| 12 | Hazardous Materials | No known hazmat per RFP; if encountered, work stops and Town notified within 1 hr | RFP §VIII.G | Excluded | TBD |
| 13 | Equipment | All equipment new, UL-listed per Table A minimum warranty requirements | RFP §X | Included | — |
| 14 | DAS | 5-year data service included; web + mobile access, irradiance/temp sensors | RFP §VIII.D | Included | — |
| 15 | Lighting | Under-canopy LED per IES RP-8-21; connected to existing site lighting circuits | RFP §VIII.E | Included | — |
| 16 | Structural | ASTM A572 Gr. 50 hot-dip galvanized per ASTM A123; S.S./galv. fasteners | RFP §VIII.E | Included | — |
| 17 | Labor / Payroll | State prevailing wage applies; certified payrolls required per pay requisition | RFP §XII | Included | — |
| 18 | Budget Cap | Total bid ≤ $865,000 EPC max; CSW fee $35,000 included within cap | RFP §II | Confirmed | — |
| 19 | Add Alternate | East carport 14 ft clearance priced separately as add alternate | RFP §VIII.E | Alt Priced | See Col F |
| 20 | Sales Tax | Town exempt from CT sales tax — CGS §12-412(a); do not include in bid | RFP §VII | Excluded | N/A |
| 21 | Warranty | 2-year workmanship warranty from commissioning date | RFP §XII | Included | — |
| 22 | Insurance | Workers' Comp ≥$1M; Bodily Injury ≥$2M; Property ≥$2M; MV ≥$1M | RFP §VII | Included | — |
| 23 | Other — Bidder Add | |||
| 24 | Other — Bidder Add | |||
| 25 | Other — Bidder Add |
| GENERAL COMMENTS / NOTES |
| Provide any additional clarifications, qualifications, or notes here. |
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