2158_Apr_20_26_solicitation_doc.pdf
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- Solicitation number
- 2158
- Issued by
- Tolland County, Waterbury City, Connecticut
About this file
This is a Request for Proposal (RFP) solicitation document issued by the Town of Vernon, Connecticut Department of Public Works for the design, engineering, procurement, installation, and commissioning of a front-of-meter solar photovoltaic carport system at the DPW facility located at 383 Hartford Turnpike, Vernon, Connecticut. The project scope encompasses a 200–250 kW-DC system (capped at 200 kW-AC under the Connecticut Non-Residential Renewable Energy Solutions Buy-All/Sell-All Tariff program) and requires qualified solar Engineering, Procurement, and Construction (EPC) contractors to submit comprehensive proposals. The solicitation period runs from March 11, 2026 at 11:30 AM EDT through April 16, 2026 at 1:00 PM EDT. A mandatory pre-bid conference and site walk-through is scheduled for March 25, 2026 at 10:00 AM at the DPW facility; attendance is mandatory and proposals from bidders who fail to attend will be disqualified without further consideration. Sealed proposals must be submitted to John W. Kleinhans, Town Administrator, Memorial Building, 14 Park Place, 3rd Floor, Vernon, Connecticut 06066 no later than April 16, 2026 at 1:00 PM, with proposals to be publicly opened and read aloud. Bidder inquiries must be submitted via email to Dwight Ryniewicz, Director of Public Works at dryniewicz@vernon-ct.gov no later than April 1, 2026 at 3:30 PM, with answers posted by April 8, 2026. Contract execution is required within ten business days of the Notice of Award, and proposals remain valid for 90 days following submission.
Pricing shall be submitted as a firm, fixed lump-sum proposal expressed in dollars per watt-direct current, with detailed cost breakdowns by major components (engineering, procurement, construction, and commissioning). The total project budget is $900,000, with a maximum EPC contract value of $865,000 (which must include the fixed $35,000 CSW Energy development fee payable in three milestone-based installments: 10 percent within ten days of execution of the Option Agreement, 40 percent within ten days of project commencement of construction, and 50 percent within ten days of receiving Permission to Operate from Eversource). Bidders must provide a certified check or bid bond equal to five percent of the bid amount. Connecticut sales tax is excluded per CGS 12-412(a). The Town will waive all permit and inspection fees and will perform certain construction support activities including trenching, backfilling, asphalt and concrete cutting and repair, tree and vegetation removal, and parking lot re-striping. The contractor is responsible for all utility interconnection application fees and obtaining Approval to Energize from Eversource, with any required system upgrades treated as pass-through costs subject to prior written approval. The Town of Vernon encourages participation from Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), and Small Business Enterprises (SBEs), though no specific set-asides are designated. Prevailing wage requirements apply to the project, with certified payrolls required prior to payment requisitions. CSW Energy is supporting the Town as part of the project team.
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Text version
Solicitation Number: 2158
Department of Public Works Solar Photovoltaic Carport Project
Request for Proposal (RFP)
Vernon, Town of
March 11, 2026 - April 16, 2026
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General Header Information
No. 2158 Title: Department of Public Works Solar Photovoltaic Carport Project Start Date: March 11, 2026 at 11:30:00 AM EDT End Date: April 16, 2026 at 1:00:00 PM EDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: The Town of Vernon (“Town”) is soliciting sealed proposals from qualified solar Engineering, Procurement, and Construction contractors (“Contractor” or “Bidder”) for the design, engineering, procurement, installation, and commissioning of a front-of-meter solar carport system (“System”) at the Town of Vernon Department of Public Works (“DPW” or “Facility” or “Site”). CSW Energy (“CSW”) is supporting the Town as part of the Project Team.
There will be a mandatory pre-bid conference on March 25, 2026, at 10:00 am, at the Vernon Department of Public Works, 383 Hartford Turnpike, Vernon, CT 06066. Walk-through attendees must remain at the walk-through until its completion. Proposals from any parties/firms who fail to attend this mandatory walk-through will be disqualified without further consideration.
Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: Vernon, Town of
All bidder inquiries shall be submitted via email to Dwight Ryniewicz, Director of Public Works by e-mail at dryniewicz@vernon-ct.gov, no later than April 1, 2026, at 3:30 PM. Answers to questions received will be posted by April 8, 2026, on the Town’s website at www.vernon-ct.gov/government/bid-opportunties and at the Connecticut State Department of Administrative Services (DAS) at https://portal.ct.gov/DAS/CTSource/CTSource by referencing Contract #2158. It is the sole responsibility of the respondent to review any or all addendum or question responses related to this RFP. The RFP will be available electronically on CSW: https://solar-rfp.com/vernoncarport
Contact Details: If you have any questions, please contact:
All bidder inquiries shall be submitted via email to Dwight Ryniewicz, Director of Public Works by e-mail at dryniewicz@vernon-ct.gov, no later than April 1, 2026, at 3:30 PM. Answers to questions received will be posted by April 8, 2026, on the Town’s website at www.vernon-ct.gov/government/bid-opportunties and at the Connecticut State Department of Administrative Services (DAS) at https://portal.ct.gov/DAS/CTSource/CTSource by referencing Contract #2158. It is the sole responsibility of the respondent to review any or all addendum or question responses related to this RFP. The RFP will be available electronically on CSW: https://solar-rfp.com/vernoncarport
Selected Categories:
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This bid has no questions defined.
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Documents:
RFP 2158 - DPW Solar Canopy - Legal Notice.pdf
RFP 2158 - DPW Solar Canopy.pdf
RFP 2158 - Exhibit B - Bidder Submission Forms.pdf
RFP 2158 - Exhibit C - Site Plan.pdf
RFP 2158 - Exhibit D - Pricing Forms.xlsx
RFP 2158 - Exhibit E - CSW Fee Agreement.pdf
RFP 2158 - Exhibit A - Surveys.pdf
RFP 2158 - Addendum No. 1 - Mandatory Walkthrough Sign-In Sheet.pdf
RFP 2158 - Addendum No. 2 - Answers to Questions.pdf
RFP 2158 - Addendum No. 3 - Exhibit E - Revised CSW Fee Agreement.pdf
RFP 2158 - Addendum No. 4 - Exhibit D - Revised Pricing Forms.xlsx
RFP 2158 - Addendum No. 2 - Answers to Questions.pdf
RFP 2158 - Addendum No. 3 - Exhibit E - Revised CSW Fee Agreement.pdf
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Item Specifications Solicitation has been designated as having no line items.
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