RFP 2158 - Exhibit B - Bidder Submission Forms.pdf

RFP #2158 – Solar Canopy Page 1 of 5 v03.11.2026

Exhibit B.1 - Intent to Bid Form Town of Vernon Department of Public Works

Date:

From:

Company Name:

Address:

City, State, ZIP:

Phone Number:

Email:

To:

dryniewicz@vernon -ct.gov Town of Vernon Department of Public Works 375 Hartford Turnpike, Vernon, CT 06066

Subject: Confirmation of Intent to Bid

Dear Town of Vernon DPW RFP Committee, We hereby confirm our intent to submit a bid for the Request for Proposals #2158 Solar Photovoltaic Carport Project in accordance with the terms and conditions outlined in the RFP documentation.

1. Company Details:

• Legal Name of the Company:

• Authorized Representative:

• Contact Information (Phone number and Email):

2. Acknowledgement of RFP Requirements:

We acknowledge receipt of the RFP documentation and confirm that we understand the scope, deliverables, and timeline as outlined.

3. Confidentiality Agreement:

We understand that the information shared by the Town of Vernon in connection with this RFP is confidential and proprietary. We agree to:

• Use the information solely for the purpose of preparing a response to this RFP.

mailto:dryniewicz@vernon-ct.gov

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• Not disclose the information to any third party without prior written consent from the Town of Vernon.

• Protect the confidentiality of all shared documents and communications.

4. Declaration of Interest:

We confirm that we have no conflicts of interest in pursuing this bid and will adhere to all ethical guidelines during the bidding process.

5. Questions or Requests for Clarifications:

[Optional: Attach any questions or clarifications your company might require related to the RFP.]

6. Submission Timeline:

We will submit our proposal by the specified deadline of April 1, 2026 in accordance with the guidelines provided.

Authorized Signature:

Signature:

Name:

Title:

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Exhibit B.2 - Exceptions and Deviations Form Vernon Department of Public Works

Bidder Name:

Contact Person:

Email Address:

Phone Number:

Date Submitted:

Instructions

Bidders must disclose any exceptions to the terms, conditions, specifications, or requirements outlined in the Town of Vernon DPW Solar RFP. Each exception or deviation must be clearly identified and explained below. If no exceptions or deviations are being proposed, please indicate “None” in the table below.

Exceptions and Deviations Table

Section/Clause Reference

RFP

Requirement

Proposed Exception or Deviation

Reason / Justification

Proposed Alternative (if applicable)

Acknowledgment

By submitting this form, the bidder acknowledges that:

1. All exceptions and deviations have been fully disclosed.

2. Town of Vernon reserves the right to accept, reject, or negotiate any proposed exceptions or deviations.

3. Failure to disclose exceptions or deviations may result in disqualification from the RFP process.

Authorized Signature:

Signature:

Name:

Title:

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Exhibit B.3 - Certification and Signature Form Vernon DPW

Bidder Name:

Contact Person:

Email Address:

Phone Number:

Date Submitted:

Certification

By signing this form, we certify that:

1. Accuracy of Submission:

The information provided in our proposal is accurate, complete, and true to the best of our knowledge.

2. Binding Proposal:

This submission constitutes a binding offer to perform the services and deliver the products as specified in the RFP, subject to mutual agreement on final contract terms.

3. Compliance:

We have reviewed the requirements of the Town of Vernon Solar RFP and agree to comply with all terms, conditions, and specifications, except as explicitly noted in the Exceptions and Deviations Form.

4. Acknowledgment of Addenda:

We acknowledge receipt of and compliance with all RFP addenda issued by the Town of Vernon. A list of received addenda is provided below:

• Addendum No. , dated

• Addendum No. , dated

• Addendum No. , dated

• Addendum No. , dated

• Addendum No. , dated

• [Continue as needed or indicate “None”]

5. Authorization:

The individual signing this form is authorized to submit this proposal on behalf of the bidder and to bind the company to the terms of the RFP.

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6. Confidentiality:

We acknowledge that all information received from the Town of Vernon in connection with this RFP is confidential and will be used solely for the purposes of preparing and submitting our proposal.

7. Acknowledgment of Evaluation Process:

We understand that the Town of Vernon reserves the right to accept, reject, or negotiate this proposal and that participation in this RFP does not guarantee award or contract.

Authorized Representative Information

• Name:

• Title:

• Company Name:

• Address:

• City, State, ZIP:

Authorized Signature:

Signature: