RFP 2016000096 REVISED 1-14.docx
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- Solicitation number
- RFP EGBA 2016000096 6
- Issued by
- Denver County, Denver City, Colorado
About this file
This is a Request for Proposals (RFP) issued by the State of Colorado Office of the State Architect, State Buildings Programs, on behalf of the Governor's Office of Information Technology for a Design/Build Lump Sum contract to replace and upgrade the existing microwave backhaul network that supports the Motorola P25 Trunked Radio System and other mission-critical voice and data communications throughout Colorado. The project scope includes engineering and system design, frequency search and FCC licensing, furnishing and installing system equipment, tower structural analyses, tower construction as required, overall project management, design and construction management, software installation and programming, training, acceptance testing, cutover plan execution, and hardware and software warranty and maintenance. The RFP document was released on December 28, 2015, with a mandatory pre-submittal conference and tour scheduled for January 14, 2016. Prequalification submittals were due February 4, 2016, with the short list announced February 11, 2016. Oral interviews were scheduled for February 16-19, 2016, and sealed cost proposals were due March 7, 2016, with selection announced in March 2016. The project must be complete no later than June 30, 2019, with anticipated design start in May 2016 and construction start in June 2016 through July 2017. The work is planned over five phases, with funding for Phase One available at award and subsequent phase funding anticipated annually.
Respondents must meet minimum qualifications including proven Design/Build contracting services on at least two projects exceeding $10,000,000 in hard costs within the last five years and demonstrated bonding capability up to $60,000,000. The evaluation process is two-step: Step I evaluates prequalifications with 60 percent weighting, and Step II evaluates oral interviews and cost proposals with qualifications weighted at 60 percent and costs at 40 percent. The contract will be a bonded lump sum encompassing all design, management, and construction work with possible allowances. The estimated project budget is identified in Appendix F, though cost distribution may differ in proposals. Respondents must demonstrate access to federal or state-approved apprenticeship programs and comply with the Colorado Information Security Policies. The State reserves the right to negotiate costs based on scope clarification and deliverability of key proposed staff and may make non-material changes to the sample Design/Build Agreement provided in Appendix B. All submittals become the property of Colorado and will not be returned; late and facsimile submittals will not be accepted.
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Other files
| File | Type | Posted |
|---|---|---|
| Bid Bond.doc | DOC document | |
| RFP 2016000096 FINAL.docx | DOCX document | |
| Appendix F budget.docx | DOCX document | |
| Appendix D8 Cost Proposal Forms .xlsx | XLSX spreadsheet | |
| LMBond.doc | DOC document | |
| Appendix E Building codes.doc | DOC document | |
| Appendix A1-2.docx | DOCX document | |
| Appendix B2 SC8.1.doc | DOC document | |
| Appendix D1- Non Disclosure Agreement .docx | DOCX document | |
| Appendix D8 1COST PROPOSAL Summary.docx | DOCX document | |
| Appendix D Specifications.docx | DOCX document | |
| Appendix D9 Compliance Matrix.xlsx | XLSX spreadsheet | |
| Appendix C. UI Formdocx.docx | DOCX document | |
| MW Q_A final.docx | DOCX document | |
| Appendix D8 Pricing Instructions.docx | DOCX document | |
| Appendix B1 Sc 8.0.docx | DOCX document | |
| Authorization to Bid.doc | DOC document | |
| FINAL Round 2 QA.docx | DOCX document | |
| PerfBond.doc | DOC document |
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Text version
STATE OF COLORADO
OFFICE OF THE STATE ARCHITECT
STATE BUILDINGS PROGRAMS
# RFP 2016000096
REQUEST FOR PROPOSALS
FOR AN
INTEGRATED PROJECT DELIVERY METHOD
UTILIZING
DESIGN/BUILD LUMP SUM (LS) SERVICES
For The Governor’s Office of Information Technology
For The
FOR A MICROWAVE BACKHAUL NETWORK REPLACEMENT
Project # 2016-011P15
REQUEST FOR PROPOSALS FOR AN
INTEGRATED PROJECT DELIVERY METHOD UTILIZING
DESIGN/BUILD SERVICES
TABLE OF CONTENTS
ADVERTISEMENTS
I. GENERAL INFORMATION
A. Introduction/Description of Project B. Minimum Qualifications C. Scope of Services
II. PREQUALIFICATION SUBMITTALS (STEP I)
A. Schedule B. Mandatory Pre-submittal Conference C. Clarifications D. General Information E. Prequalification Submittals
III. ORAL INTERVIEWS/COST PROPOSAL (STEP II)
A. Short List B. Oral Interview C. Cost Proposals D. Method of Selection and Award
IV. EVALUATION CRITERIA
A. PREQUALIFICATION SUBMITTAL CRITERIA
1. Qualifications of the Team
2. Qualifications of the Management Team Members
3. Project Management Approach
4. Prior Project Experience/Success
a. Timeliness
b. Budget Considerations
c. Quality
d. Disruption
e. Claims
f. Compliance
5. Miscellaneous Considerations
a. Litigation History
b. Apprenticeship Training Program
c. Other
B. ORAL INTERVIEWS/COST PROPOSALS CRITERIA
1. Qualifications of the Team
2. Qualifications of the Management Team Members
3. Project Management Approach
4. Prior Project Experience/Success
5. Miscellaneous Considerations
V. D/B CONTRACT INFORMATION
VI. ACKNOWLEDGMENT AND ATTESTATION
VII. COST PROPOSAL FORM
APPENDICES:
Appendix A: Prequalification Submittal/Evaluation Form (To be completed by Jury Panel)
Appendix A1: Oral Interview/Evaluation Form (To be completed by Jury Panel)
Appendix A2: Final Ranking Matrix (To be completed by Jury Panel)
Appendix B: Design/Build Agreement and General Conditions (Sample) (Forms SC-8.0 and SC-8.1)
Appendix C: Certification and Affidavit Regarding Unauthorized Immigrants (Form UI-1) (To be submitted with both Prequalification Submittal and sealed Cost Proposal by Team)
Appendix D: Program Concept, Program and Specifications
1. Appendix D2 – Existing Network Topology
1. Appendix D3 – Existing Sites Information
1. Appendix D4 – New Network Topology
1. Appendix D5 – Tower Structural Analyses
1. Appendix D6 – Rectifier and Battery Plant Schedule
1. Appendix D7– Sample Floor Plan
| Appendix E: | Aesthetic Guidelines and Construction Standards |
| (As applicable) NOT APPLICABLE |
Appendix F: Budget
IPD D/B LS RFP
Rev. 7/2015
REQUEST FOR PROPOSALS FOR AN
INTEGRATED PROJECT DELIVERY METHOD UTILIZING
DESIGN/BUILD LUMP SUM (LS) SERVICES
Governor’s Office of Information Technology
I. GENERAL INFORMATION
A. INTRODUCTION/DESCRIPTION OF PROJECT
MICROWAVE BACKHAUL NETWORK REPLACEMENT
The Governor’s Office of Information Technology (OIT) acting on behalf of the State of Colorado (State) intends to select a Design/Build Entity to manage, design and construct the project as described within:
The State seeks to replace/upgrade the existing microwave backhaul network to support the existing Motorola P25 Trunked Radio System and other mission critical voice and data communications throughout the State of Colorado with minimal interruption to continuity to existing system as approved by the State. This is for State owned radios and interfaces to be provided to existing channel banks and cross connect to Local Government circuits. Project must be complete no later than June 30, 2019.
The new microwave network shall provide enhancements to system functionality and capacity. The replacement network shall make use of newer technology at the earliest stage of its lifecycle. The new network shall be capable of supporting Internet Protocol (IP) / Multi-Protocol Label Switching (MPLS) and TDM traffic.
The Contractor shall be responsible for providing the following project components:
Engineering and system design Frequency search, coordination and FCC licensing.
Furnishing and installing all system equipment Tower structural analyses for towers that will receive new equipment Tower construction, as required Overall Project management Design and construction management Software installation and programming Training Acceptance testing Cutover plan and execution Hardware and software warranty and maintenance, including spares and parts support and manuals.
This project is to be funded over a five year period with the intent being that a ring per year can be feasibly planned and constructed. (Indicated that funding for Phase one is available now and that work will proceed with phase one upon award and funding for the next four phases is anticipated annually however, the lump sum design/build bid is for all five phases)
Contractor must complete and bring an original Non-Disclosure Agreement provided as Appendix D1 in order to receive the following confidential appendices. These appendices will be provided at the mandatory pre-bid meeting.
1. Appendix D2 – Existing Network Topology
1. Appendix D3 – Existing Sites Information
1. Appendix D4 – New Network Topology
1. Appendix D5 – Tower Structural Analyses
1. Appendix D6 – Rectifier and Battery Plant Schedule
1. Appendix D7– Sample Floor Plan
1. Bid Bond
1. Authorization to Bid
1. Appendix E Building Codes
The process to be used in the selection of the firm is comprised of two steps:
STEP I is the Submittal of Prequalification as described in Section II.
STEP II is the Oral Interview/Cost Proposal as described in detail in Section III.
A Jury Panel of individuals who will be involved in the project and/or understand the required services associated with Design/Build Contracting will evaluate responses to this RFP for both STEPS.
Upon completion of the evaluation of the Submittals of Prequalification, a limited number of teams will be invited to the oral interviews.
Sealed cost proposals will be required only from those teams who are interviewed and are to be submitted as indicated in this RFP. Both qualifications and cost will be considered in the final ranking of teams with qualifications given 60% of the value of the weighted criteria and costs in the sealed Cost Proposal given 40%.
Selection and award of this project will be based on a combination of qualifications and costs that represents the best overall value to the State.
B. MINIMUM QUALIFICATIONS
As indicated in the advertisements, Notice is hereby given to all interested parties that all teams will be required to meet minimum requirements to be considered for these projects. To be considered as qualified, interested teams shall have, as a minimum:
· Provided Design/Build Contracting services within the last five (5) years for at least two (2) projects each in excess of $ 10,000,000 (hard costs), utilizing the expertise present in their current office; and
· Demonstrated specific Design/Build experience in projects of similar scope and complexity; and
· Demonstrated bonding capability up to $60,000,000 for an individual project coincidentally with current and anticipated workloads; provide letter from surety that affirms this capability.
C. SCOPE OF SERVICES
The scope of services will include assistance to the State during the process of design, construction, and warranty period. Specific tasks to be performed by the Design/Build Contractor (D/B) include those generally performed by the D/B construction community where the Designer is also the Contractor.
II. PREQUALIFICATION SUBMITTALS (STEP I)
A. SCHEDULE
1. The schedule of events for the 2010 RFP process and an outline of the schedule for the balance of the project is as follows:
| Advertisement |
| 12/28/2015 |
| RFP Document Release |
| 12/28/2015 |
| Mandatory Pre-submittal Conference and Tour |
| 1/14/2016 |
| Date Email Questions (Clarifications) Due |
| 1/8/2016 |
| Date Email Responses Issued |
| 1/12/2016 |
| Second email Question (Clarification Due |
| 1/22/2016 |
| Date Email Responses Issued |
| 1/29/2016 |
| Submittals (Prequalification: Step I) Due |
| 2/04/2016 |
| Interview Short List Announced |
| 2/11/2016 |
| Sealed Proposal (Evaluation and Award: Step II) Due |
| 3/7/2016 |
| Oral Interviews |
| 2/16/-2/19/2016 |
| Selection Announced |
| March 2016 |
| Negotiation of D/B Contract |
| April 2016 |
| Contract Approval (projected) |
| May, 2016 |
| Anticipated Design Start |
| May 2016 |
| Anticipated Construction Start/Finish |
| June 2016 –July 2017 |
Ten (10) hard copies of the Prequalification submittals are due February 4, 2016 and shall be received no later than 2:30PM (MST), at the following address:
OIT Procurement Office
| Attn Judy Giovanni |
| 601 E 18th Ave Room 150 |
| Denver, CO 80203 |
2. The above schedule is tentative. Responding teams shall be notified of revisions in a timely manner by email. Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the schedule date and time.
B. MANDATORY PRE-SUBMMITTAL CONFERENCE
1. To ensure sufficient information is available to teams preparing submittals, a mandatory pre-submittal conference has been scheduled. The intent of this conference is to distribute the confidential appendices and to have the OIT staff available to discuss the project. Teams preparing submittals must attend and sign-in in order to have their submittals accepted. The pre-submittal conference will be January 14, 2016 2016 from 1:00 - 3:00 pm MST held at:
| OIT Procurement Office |
| Attn Judy Giovanni |
| 601 E 18th Ave, |
| Confluence Park Conference room |
| Denver, CO 80203 |
Please arrive a few minutes early to sign in as we are in a secure facility and bring the signed NDA form.
C. CLARIFICATIONS
1. Owner initiated changes to this RFP will be issued under numerically sequenced email addenda. Addenda generally consist of the following items:
a. Clarifications
b. Scope Changes
c. Time and/or Date Changes
Respondents must acknowledge all issued addenda in their submittal and proposal.
2. Respondent initiated requests for clarification will be received any time prior to January 8, 2016 5: pm MST. All State responses will be issued by email addenda on or before January 12, 2016, 5:00 pm MST.
D. GENERAL INFORMATION
1. All respondents accept the conditions of this RFP, including, but not limited to, the following:
a. All submittals shall become the property of the State of Colorado and will not be returned.
b. Late submittals shall not be evaluated. Facsimile submittals shall not be accepted.
c. Any restriction as to the use of submitted materials must be clearly indicated as proprietary. The requested limitation or prohibition of use or release shall be identified in writing on a cover sheet. Blanket claims of proprietary submittals will not be honored. Cost proposals will be considered proprietary.
d. The State reserves the right to reject any or all proposals on the basis of being unresponsive to this RFP or for failure to disclose requested information.
e. The State shall not be liable for any costs incurred by respondents in the preparation of submittals and proposals nor in costs related to any element of the selection and contract negotiation process.
f. The respondent has reviewed Appendix B and by responding has agreed that the terms and conditions of the sample Design/Build Agreement are expressly workable without reservation.
g. The respondent has reviewed Appendix D and by responding acknowledges the project concept, program and specifications as the initial basis of design.
h. The respondent has reviewed Appendix E and by responding acknowledges the standards for construction as basic standards for design, and the aesthetic guidelines as basic guidelines for design.
i. Appendix F is the estimated budget for the project. The distribution of contract costs is permitted to differ in the Cost Proposal.
j. Cyber Security; OIT has updated their security policies and no longer have a specific Data Security Policy. Please refer to the Colorado Information Security Policies (CISPs) found at the following link: http://www.oit.state.co.us/ois/policies for all Security Policies. Vendors are responsible for reviewing and adhering to the current policies that are posted on the site
E. PREQUALIFICATION SUBMITTALS (STEP I)
1. Respondent must comply with the following items, a through f. The State retains the right to waive any minor irregularity or requirement should it be judged to be in the best interest of the State. (Note that the primary focus of the Prequalification evaluation will be the firm(s) capabilities).
a. Submit ten (10) complete copies of all material.
b. Submittals shall be formatted and tabbed in the exact form and numeric sequence of the Evaluation Form (1 through 5) in Appendix A. A two sided single page cover letter addressed to the OIT Purchasing Agent, Judy Giovanni outlining the team qualifications is required at the front of the submittal. (Include a cover letter and required Acknowledgement and Attestation form, the entire submittal is to be doubled sided 8 ½’ x 11” sized pages in portrait format, at least 12 font, and stapled, spiral or binder bound.
c. Submittals shall be evaluated in accordance with criteria as indicated in SECTION IV. A. PREQUALIFICATION SUBMITTAL CRITERIA and ranked on the corresponding Evaluation Form in Appendix A.
d. Response to all items shall be complete.
e. All references shall be current and relevant.
f. Complete and execute the appropriate Acknowledgment and Attestation Form as provided in Section VI and submit at the back of the Prequalification Submittal.
III. ORAL INTERVIEWS/COST PROPOSALS (STEP II)
A. SHORT LIST
From the submittals received, a short list of qualified respondents shall be identified using the scoring indicated on the enclosed Prequalification Evaluation Form, Appendix A.
Teams failing to meet the minimum required qualifications will not receive further consideration.
B. ORAL INTERVIEW
1. Mandatory oral interviews shall be conducted for the short listed team only. Interview times and location, will be arranged by the OIT and all short listed teams will be notified in advance. At the option of the State, a visit to the short listed team managing home office and/or representative field office may be required. (Note that the primary focus of the Oral Interview evaluation in addition to the Cost Proposal will be the proposed Project Management Team members’ capabilities.)
C. COST PROPOSALS
1. Only those teams short listed for interview are required to submit their sealed proposals. Cost Proposals are due on the scheduled submission date prior to the start of oral interviews. Only one sealed copy is required. Cost Proposals will remain sealed until after the qualitative scoring and will then be opened. The cost amount will then be considered (40 percent) in conjunction with the qualitative score from the response and interview (60 percent).
a. Submit sealed cost proposal separately. Do not include cost proposal data in the qualifications submittal or the oral interview presentation and handout. Also, do not enclose qualification in sealed cost proposal.
2. Cost Proposals shall be submitted on the form provided in Section VII, without modification. A Cost Proposal shall be accompanied with sufficient detail to clearly identify the cost for design and management services construction and general conditions. Percentage of the cost of work is not an acceptable value. The Cost Proposal should be prepared independently in accordance with the following:
a. Any specific services requested in the RFP and its appendices that are not included should be clearly identified. Exclusion of any required service may result in the proposal being found non-responsive.
1) Appendices D and E of this RFP include the project concept, program and specifications; and aesthetic guidelines and construction standards.
b. Provide a D/B staff schedule with staff by name, position and man-hours (assume 8 hour days) per month estimated on the project.
c. The State reserves the right to reject any Cost Proposal not prepared in the above manner. Proposals that exceed the available funds may be rejected outright but the State reserves the right to negotiate a reasonable cost for service within the available funds. The D/B contract will be a bonded lump sum contract to encompass all design, management and construction work; some allowances may be included.
3. This Cost Proposal is a binding offer to perform the services associated with the Scope of Services described in this RFP. The State, however, reserves the right to negotiate a cost adjustment based on scope clarification subsequent to selection and prior to contract execution.
D. METHOD OF SELECTION AND AWARD
The Jury Panel shall complete a combined evaluation of qualifications and Cost Proposal in accordance with the criteria as indicated in SECTION IV, B. ORAL INTERVIEWS/COST PROPOSALS/EVALUATION CRITERIA. Numerical ranking and selection of the most qualified firm (including cost) will then occur on the corresponding evaluation forms in Appendix A1.
The final cost amount and scope of services may be negotiated at the State’s discretion. Award and contract will be contingent on deliverability of key proposed D/B Staff..
IV. EVALUATION CRITERIA
A. PREQUALIFICATION SUBMITTAL CRITERIA
(Note that the primary focus of the Prequalification evaluation will be the Firms capabilities).
1. QUALIFICATIONS OF THE FIRM(S)
· Provide a description of the composition and management structure of your team. Identify the firm’s roles and responsibilities and relevant experience with projects of similar scope and complexity and similar fast track project delivery methods. Describe how the team’s experience will relate to the success of this project.
· Provide a description and separate graphic organizational chart complete with working titles identifying the lines of authority, responsibility and coordination.
· Provide a detailed description of the process of how your team selects qualified sub-contractors and manages them effectively on complex multi-phased projects.
· Provide a detailed description of how your team will maximize the Colorado construction work force on this project.
· Provide your team’s safety record over the last ten years and describe your teams’ efforts to retain and support employees.
2. QUALIFICATIONS OF THE MANAGEMENT TEAM MEMBERS
· Describe the qualifications and relevant experience of the lead design architect/engineer including demonstrated experience working on projects of similar scope and complexity and time commitment for this project.
· Describe the qualifications and relevant experience of the construction manager/general contractor including demonstrated experience working on projects of similar scope and complexity and time commitment for this project.
· Describe the qualifications and relevant experience of other key in-house staff and time commitments for this project.
· Identify all current office locations of the assigned staff and any other resident expertise intended to be provided under this RFP.
3. PROJECT MANAGEMENT APPROACH
· Provide a strategic project approach summary: Include discussion of your team’s approach in providing successful Design/Build services based on prior experience in cost, schedule and quality effectiveness. Include specific examples (1-2 page excerpts) of actual products (estimates, progress reports, schedules, constructibility reviews, value engineering studies, forms, general conditions budgets, organizational structures, etc.).
· Provide a description of design and construction work Project Management Team has capability to self-perform, including qualifications to do such.
4. PRIOR PROJECT EXPERIENCE/SUCCESS
Select your three (3) most relevant projects and provide, at a minimum, the following:
· The project/contract name
· Description of services provided
· Overall design/construction cost of project, as applicable, including initial contract value and change orders including reasons for change orders
· Organizational structure of service delivery under the contract (include the owner’s organization as it interfaced with the respondent’s contract)
· Key assigned in-house staff (name and title)
· Subcontracts (service) used in the performance of the contract
· Schedule history
· Reference(s) for Owner as described in IV.A.3
· Continuing services, if any
a. Timeliness
In general, Design/Build Contracting work is seen as successful if it is on time, on budget, and of acceptable quality. Timeliness is generally based on completion by the originally published date and is indicated by a Certificate of Occupancy. Please demonstrate for each of the above projects how timely delivery occurred.
b. Budget Considerations
Similar to timeliness, being on budget historically means the work was completed within the originally identified available budget. For purposes of this RFP, the State is interested not only in being within budget but also in the respondent’s ability to address and implement the following issues as well:
| 1. | Conceptual estimating |
| 2. | Value analysis |
| 3. | Alternate solutions |
| 4. | Scope reduction that maintains project function |
| 5. | Cost/benefit analysis |
Demonstrate for the above projects examples of how you accomplished the above cost control services.
c. Quality
Design quality has traditional connotations (coherent, integrated, efficient, flexible, aesthetic, etc.). Construction quality has the obvious traditional connotations (workmanlike, in compliance with the specifications, normal standard of care, etc.). Demonstrate for the above project examples how a high quality of workmanship was achieved.
d. Services Disruption
Demonstrate how your services on the above project examples dealt with issues of disruption at existing facilities, etc.
e. Project Acceptability
Please discuss how your Design/Build Contracting services helped achieve owner satisfaction with regard to project quality and acceptability on your project examples.
f. Compliance
Provide information on how compliance with industry standards of care, building codes, etc. was achieved.
5. MISCELLANEOUS CONSIDERATIONS
a. Claims/Litigation History of Firm
Provide information on any past, current or anticipated claims (i.e., knowledge of pending claims) on respondent contracts; explain the litigation, the issue, and its outcome or anticipated outcome.
b. Apprenticeship Training Program (Optional for Step I Prequalification)
Where an Apprentice Training Program certified by the Office of Apprenticeship located in the Employment and Training Administration in the United States Department of Labor exists in the State, or a comparable program for the training of apprentices is available in the State:
1. Each submitter shall demonstrate access to the certified program or a comparable alternative (Note that it is the responsibility of the submitter to demonstrate the comparability of a non-certified program) and,
2. Each submitter’s subcontractor at any tier with a contract value of two hundred fifty thousand dollars or more ($250,000) shall demonstrate access to the certified program or a comparable alternative.
c. Other
This category is included for other items provided by the respondent. Inclusions may include standard firm promotional literature, testimonials, awards, corporate memberships in professional organizations or sponsorships, additional project/contract histories, etc.
B. ORAL INTERVIEWS/COST PROPOSALS EVALUATION CRITERIA
(Note that the primary focus of the Oral Interview evaluation in addition to the Cost Proposal will be the proposed project Management Team Members’ capabilities).
1. QUALIFICATIONS OF THE TEAM
· Explain the composition and structure of your project management team and how the firm will support their efforts in the field throughout this project.
· Are the lines of authority, responsibility and coordination clearly identified?
2. QUALIFICATIONS OF THE MANAGEMENT TEAM MEMBERS
· Explain the prior experience with projects of similar scope and complexity and similar fast track project delivery methods of the lead architect/engineer’s project manager and all other project management team members. Explain their roles and responsibilities and authority and why they are the right team members for this project.
· Explain the prior experience with projects of similar scope and complexity and similar fast track project delivery methods of the construction manager/general contractor’s superintendent and other team members.
· Explain anticipated project management team staff current and projected workload.
· Identify all current office locations and the resident expertise intended to be provided under this RFP. Identify the location of the staff for the performance of this contract, their expertise, and generic equipment that will be located in Colorado and act in support of the anticipated contract.
3. PROJECT MANAGEMENT APPROACH
· Explain the strategic project approach for this project in summary: Include discussion of your team’s approach in providing successful D/B services based on the needs of this specific project utilizing the team’s prior past experience including cost, schedule, and quality control.
· Explain the design and construction work the project management team has the capability to self-perform including qualifications to do such work.
· Provide a detailed description of how your project management team selects qualified sub-contractors and manage them effectively on this project.
4. PRIOR PROJECT EXPERIENCE/SUCCESS
· Explain the most relevant projects the lead architect/engineer, superintendent and the team members have completed together and/or separately and what their role was. The Governor’s Office of Information Technology may at its discretion contact references and/or conduct independent performance analysis on projects on which the team member has worked).
· Provide descriptions of other related experience of lead design architect/engineer and superintendent and other project management team members.
5. MISCELLANEOUS CONSIDERATIONS
a. Craft Labor Capabilities
Describe the availability of resources that will be utilized to successfully complete the project.
b. Apprenticeship Training Program (Mandatory for Step II)
Describe access to federal or state-approved apprenticeship programs, as available.
c. Other
This category is included for other items provided by the presenter. Inclusions may include testimonials, awards, corporate memberships in professional organizations or sponsorships, additional project/contract histories, etc, intended to demonstrate why this management team is uniquely qualified for this project.
V. D/B CONTRACT INFORMATION
A. Carefully review the D/B Agreement sample (Appendix B) before initiating your response submittal. Any exceptions to the contract must be communicated formally in accordance with the written questions schedule in II.A.
1. Appendix C of this RFP is the Certification and Affidavit Regarding Illegal Immigrants, a mandatory portion of the contract agreement.
2. Appendix D of this RFP includes the project concept, program and specifications that apply to this project and are incorporated by reference into the contract agreement as required initial design criteria. Deviation from the project concept, program and specifications must be justified in writing and approved the (insert Agency/Institution) Representative before incorporation into the project.
3. Appendix E of this RFP includes mandatory construction standards and aesthetic guidelines that are incorporated by reference into the contract agreement. Deviation from the OIT standards must be justified in writing and approved the OIT Representative before incorporation into the project. The design of building and site is required to respond to the aesthetic guidelines. Formal presentation of the proposed design to a review committee for approval may be required.
B. The State reserves the right to make non-material changes to the appended model agreement, including additions and /or modifications that may be necessary to more completely describe the services defined or implied herein.
C. Any and all products, systems, methods, and procedures developed, as a result of this agreement shall remain the exclusive property of the State.
VI. ACKNOWLEDGEMENT AND ATTESTATION FORM
A. Several versions of the Acknowledgment and Attestation Form follow this section. Proper completion of the appropriate form is a mandatory requirement for a respondent to be considered responsive to this RFP Prequalification Submittal.
B. Qualifications made by a respondent in executing this form may render a submittal non-responsive as determined by the State.
VII. COST PROPOSAL FORMS
A. Immediately following the Acknowledgement and Attestation Form is a Cost Proposal Form to be utilized to summarize the cost proposal for the services. Only those teams short-listed will be required to submit cost proposals as directed by the OIT.
B. This RFP document, its appendices, and any written addenda issued prior to the submittal of cost proposals, and written clarifications prior to the interview shall serve as the only basis for cost proposals.
C. The respondent, by submitting this proposal, does hereby accept that minor changes by the State to the exhibited contract and its exhibits, which do not adversely affect the respondent, shall not be cause for withdrawal or modification of the amounts submitted herein. Exceptions to the RFP documents and/or modification of the proposal may render the proposal non-responsive.
D. Upon due consideration and review of this document along with its appendices, written addenda, and written clarifications prior to the interview, the respondent does hereby submit the following proposal for Design/Build Contracting services, consistent with the schedules provided in the Statement of Work. Respondents are hereby advised that it is the State’s desire to accelerate design and construction schedules where reasonably possible, without adverse cost impact.
E. Respondent should complete both Appendix D8 and D81 the Cost Proposal Summary and the Excel Appendix D8 by filling in all blanks on the form.
F. Appendix F is the estimated budget for the project. The distribution of contract costs is permitted to differ in the Cost Proposal.
IPD D/B LS RFP
Rev. 7/2015
ACKNOWLEDGEMENT AND ATTESTATION FORM
(Partnership Format)
Date: ______________________________
By responding to this RFP, the respondent(s) certify that he/she has reviewed the Design/Build sample contract, and its exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.
We certify and declare that the foregoing is true and correct.
| Subscribed on _______________________________ at ____________________________ | |
| Date | City |
| ___________________________, State of _______________________________________ | |
| County | State |
| 1)___________________________________________ |
| Partner Signature |
Typed Name:_________________________
| 2)___________________________________________ |
| Partner Signature |
Typed Name:_________________________
| Notary:________________________________________________ ________________ |
| Date |
Commission Expires:_____________________________________
Note: Add additional signature if there are more than two partners.
Rev. 7/2014
ACKNOWLEDGEMENT AND ATTESTATION FORM
(Joint Venture Format)
Date: ______________________
By responding to this RFP, the respondent(s) certify that he/she has reviewed the Construction Manager/General Contractor sample contract, and its exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.
| Subscribed on _______________________________ at _________________________, | ||
| Date | City |
| ___________________________, State of _____________________________________. | ||
| County | State |
| 1)_______________________ | ______________________ | _________________ | |||
| Venture Partner | Binding Signature | Date |
| ________________________ | Typed Name: _____________________________ | |
| Type of Business | Title: ____________________________________ |
| ______________________ | _________________ | ||
| Witness | Date |
Typed Name: _____________________________
| 2)_______________________ | ______________________ | _________________ | |||
| Venture Partner | Binding Signature | Date |
| ________________________ | Typed Name: _____________________________ | |
| Type of Business | Title: ____________________________________ |
| ______________________ | _________________ | ||
| Witness | Date |
Typed Name: _____________________________ Note:
1. Add additional venture partners as necessary.
| 2. | Witnesses of venture partners shall be corporate secretary for corporations, partners for partnerships, and notaries for sole proprietorships. |
| 3. | Attach venture agreement |
| 4. | Type of business shall identify the venture partner as a corporation, venture, partnership, sole proprietorship, or other legal entity. |
ACKNOWLEDGEMENT AND ATTESTATION FORM
(Corporate Format)
By responding to this RFP, the respondent(s) certify that he/she has reviewed the Design/Build sample contract, and its exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.
| Subscribed on _______________________________ at _________________________, | ||
| Date | City |
| ___________________________, State of _____________________________________. | |
| County | State |
| ___________________________________ | ____________________________ | |
| Corporate Officer Signature | Date |
| ___________________________________ | ____________________________ | |
| Secretary | Date |
Note: Use full corporate name and attach corporate seal here.
(SEAL)
Rev. 7/2015
ACKNOWLEDGEMENT AND ATTESTATION FORM
(Sole Proprietorship Format)
By responding to this RFP, the respondent(s) certify that he/she has reviewed the Design/Build sample contract, and its exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.
| Subscribed on _______________________________ at _________________________, | ||
| Date | City |
| ___________________________, State of _____________________________________. | ||
| County | State |
| ___________________________________ | ____________________________ | |
| Respondent | Date |
Typed Name: ________________________
| Notary: ______________________________ | ____________________________ | |
| Date |
Commission Expires: ___________________ image1.wmf oleObject1.bin
File details come from the government source that posted it. Updated .