Appendix D9 Compliance Matrix.xlsx

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Attached to
6130-EGBA-FY2016-PSCN INFRA: Microwave Replacement
Solicitation number
RFP EGBA 2016000096 6
Issued by
Denver County, Denver City, Colorado

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This is a Compliance Matrix document from a state and local contract opportunity for the design and implementation of a microwave backhaul network to support a Digital Trunked Radio System (DTRS). The project involves upgrading an existing network that currently consists of over 200 monitored hot-standby microwave hops interconnecting locally owned tower sites. The contractor is required to design five interconnected rings with associated spurs using existing sites and infrastructure to the greatest extent possible, utilizing top-tier products with proven three-year field histories in public safety radio systems. The network must support Project 25 (P25) standards-based architecture with IP-based technology, prioritizing traffic and guaranteeing bandwidth for each public safety communications system. All new equipment must be type-accepted for FCC Part 101 licensing and utilize existing physical spaces maximally.

The contractor bears full responsibility for network performance, frequency research, FCC licensing coordination, FAA submissions, prior coordination with relevant agencies, and all associated fees. The microwave network must achieve 99.999% reliability and annual availability at a Bit Error Rate of 10-3, with packet loss maintained below 0.01% and latency specifications to be met. The contractor must comply with applicable standards from ANSI, ASTM, EIA, FAA, FCC, IEEE, NEC, NEMA, NFPA, TIA, and UL, and is responsible for all environmental compliance, grounding standards, and RF interference resolution. Any deviations from specified standards or guidelines must be documented and submitted for State approval. The contractor must provide grounding standards documentation and conduct intermodulation and interference studies prior to equipment installation, with all identified issues resolved without degrading system performance.

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Bid Bond.doc DOC document
RFP 2016000096 FINAL.docx DOCX document
Appendix F budget.docx DOCX document
Appendix D8 Cost Proposal Forms .xlsx XLSX spreadsheet
LMBond.doc DOC document
Appendix E Building codes.doc DOC document
Appendix A1-2.docx DOCX document
Appendix B2 SC8.1.doc DOC document
Appendix D1- Non Disclosure Agreement .docx DOCX document
Appendix D8 1COST PROPOSAL Summary.docx DOCX document
Appendix D Specifications.docx DOCX document
RFP 2016000096 REVISED 1-14.docx DOCX document
Appendix C. UI Formdocx.docx DOCX document
MW Q_A final.docx DOCX document
Appendix D8 Pricing Instructions.docx DOCX document
Appendix B1 Sc 8.0.docx DOCX document
Authorization to Bid.doc DOC document
FINAL Round 2 QA.docx DOCX document
PerfBond.doc DOC document
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Sheet1

RFP SectionDescriptionN/AComplyComply with ClarificationExceptionComments / ClarificationsResponder Proposal Section
4. Functional Specifications
A. Functional Specifications describe the general, functional, and operational requirements of the desired network. While not a design, this specification provides requirements for network architecture and performance including capacity, availability and management.
B. The existing backhaul network consists of over 200 monitored-hot-standby microwave hops and interconnects with microwave systems owned and operated by local governments to provide connectivity to locally owned DTRS tower sites.
C. The existing network configuration consists of many spurs and very few ring hops. The existing system uses a mixture of low capacity (spurs) and high capacity (backbone) sites ranging from 1DS1 to 3DS3 capacity.
D. The existing backhaul network employs a variety of microwave products in various frequency ranges to support the DTR system. Table 2 below provides the existing microwave product information, quantity and the frequency range.
Table 2 - Microwave Equipment Type and Frequency
E. Appendix D provides graphical illustrations of the existing microwave network topology, shown by geographical regions of the state.
F. Appendix E provides site details for the existing microwave sites used in the DTR system.
G. The DTRS has a standards-based Project 25 (P25) architecture that relies on flexibility provided by IP-based technology. The new backhaul network shall prioritize traffic and guarantee bandwidth for each public safety communications system.
H. The Contractor shall make best efforts to design five interconnected rings with associated spurs where required. Appendix F provides illustrations of the new microwave network topology desired.
I. The design approach shall use existing sites and infrastructure to the greatest extent possible.
J. All components of the network must be top tier products designed to support public safety critical infrastructure.
K. All components for the network must have been fully tested in the field, having a proven history for over three years in customers’ public safety radio systems.
L. Manufacturers that supply components for the network must have a proven and known supply chain to serve the State for the lifecycle of the network.
M. Software and firmware updates must be thoroughly regression tested prior to release and implementation. Software updates must include release information identifying the changes made, either to repair a problem or enhancements made.
N. New equipment shall be type accepted for licensing under Part 101 of the FCC Rules and Regulations.
O. New equipment shall utilize existing spaces to the maximum extent possible.
4.1 Standards and Guidelines
A. If the requirements of this specification conflict with those of the governing codes and regulations, then the more stringent of the two shall become applicable.
B. If the Contractor cannot meet any one or more of the standards or guidelines listed here, the Contractor shall document and submit any and all deviations for approval by the State.
4.1.1 Implementation Guidelines
A. The Contractor shall comply with the applicable provisions of the following standards, rules, regulations, and industry guidelines, presented here alphabetically with no priority implied:
1. American National Standards Institute (ANSI)
2. American Society of Testing Materials (ASTM)
3. Electronics Industry Association (EIA)
4. Federal Aviation Administration (FAA)
5. Federal Communications Commission (FCC)
6. Institute of Electrical and Electronics Engineers (IEEE)
7. National Electrical Code (NEC)
8. National Electrical Manufacturer’s Association (NEMA)
9. National Fire Protection Association (NFPA) 1221
10. Telecommunications Distribution Methods Manual (TDMM)
11. Telecommunications Industry Association (TIA)
12. Underwriters Laboratories, Inc. (UL)
4.1.2 Grounding Standards
A. The Contractor shall comply with industry best practices for system installation, grounding, bonding, and transient voltage surge suppression (TVSS).
B. The Contractor shall provide an electronic copy of the selected grounding standard with their Preliminary Design to the State for review and approval.
4.1.3 Environmental Compliance
A. The Contractor is responsible for compliance with all environmental regulations established and imposed by federal, state, and local government agencies.
B. The Contractor is required to obtain and present to the State all approved environmental and zoning permits, if required, before beginning any site work.
4.1.4 Spectrum and Licensing
A. The Contractor shall identify the licensed and available frequencies to fulfill the proposed network design based on the requirements in this RFP and in accordance with FCC Part 101 Rules and Regulations.
B. The Contractor shall be responsible for all frequency research, prior coordination, and preparation of all associated FCC license applications and submittals, and coordination with the Federal Aviation Administration (FAA), National Environmental Protection Act (NEPA) and regional and/or local municipalities, as required for this project, on behalf of the State.
C. If the Contractor identifies any invalid or incorrect FCC licenses during the design phase, the Contractor shall provide completed FCC forms with the required corrections to the State for review and approval. The Contractor, on behalf of the State, shall execute and submit all forms following approval.
D. Following approval of the design phase, the Contractor shall provide all modifications and applicable forms to the State for review and approval. The Contractor shall be responsible for any additional frequency license research, support, and preparation for a period of 1 year.
E. The Contractor shall be responsible for coordination and licensing fees, if applicable.
F. The Contractor shall complete and submit, after State approval, all Federal Aviation Administration (FAA) forms for antenna structures as necessary.
G. The Respondent shall not present a design in their proposal that is not licensable due to regulations that would limit the tower height or ERP selected.
H. The Contractor shall be responsible for resolving all RF interference associated with the installation of antennas on existing antenna support structures. The Contractor shall perform and provide documentation for the necessary intermodulation and interference studies prior to installing antenna equipment.
I. The Contractor shall resolve all issues identified during the RF interference analyses and intermodulation analyses. If an RF interference or intermodulation problem is identified prior to final acceptance, the Contractor shall identify and resolve the issue without degrading system performance. If an RF interference or intermodulation problem is identified during the initial warranty period following final acceptance, the Contractor shall work to identify and resolve the issue(s) without degrading system performance.
4.2 Performance Requirements
A. The microwave network shall meet the following performance requirements:
1. Each microwave link shall be designed to meet or exceed a reliability of 99.999% during periods of available time.
2. Each microwave link shall be designed to meet or exceed a one way end-to-end annual availability of 99.999% at a BER of 10-3, at the required capacity.
3. The Contractor shall be solely responsible for the new backhaul network to operate at the agreed accepted level of reliability and compliant with all new or modified required FCC radio station licenses.
B. Bandwidth – the microwave network shall support bandwidth higher than the requirements of the actual bearer traffic.
C. Packet Loss – the microwave network shall maintain packet loss of less than .01%; this includes any packets out of order.
D. Latency – the microwave network shall maintain latency of <40ms (milliseconds).
E. Jitter – the microwave network shall ensure that all packets arrive in order and within 20ms to the previous packet.
4.3 Radio Requirements
A. The microwave network shall consist of ring protection point-to-point licensed microwave hops for backbone links and monitored hot standby (MHSB) links for spurs.
B. The microwave radio equipment shall include all modules required to provide a complete and functional network, supporting all existing and future traffic, as specified herein.
C. The microwave radio equipment shall be compatible or equivalent to the State’s recent orders, including Alcatel MPR 9500 (packet based) radios for the following links:
1. Greeley to Buckhorn
2. Greeley to Point of Rocks
3. Quail Lake to Austin Bluffs
D. Capacity shall be designed so that each hop on a ring delivers at a minimum 180 Mbps and each spur delivers at a minimum 50 Mbps, in both directions.
E. All electronic equipment shall be installed inside existing shelters and support the following operating environment requirements:
1. 14°F to +131°F
2. 5% to 93% humidity non-condensing
F. The microwave radio shall meet the follow minimum requirements:
1. Shall be capable of transporting both time division multiplex and packet-based data traffic simultaneously.
2. The design shall provide, at a minimum, two TDM inserts/drops at all microwave site with the capability to add additional inserts/drops in the future.
3. Radio type – indoor (no outdoor or hybrid units)
4. Built-in error detection and correction.
5. Encryption – supports Advanced Encryption Standard, Federal Information Processing Standards Publications, AES FIPS PUBS 197, using 256-bit cryptographic key to encrypt and decrypt data in blocks of 128 bits.
G. The microwave radio shall meet the following transmitter requirements:
1. Transmitter output power shall be consistent with the requirements of the path and the license.
2. Equipped with Automatic Transmit Power Control (ATPC).
3. A transfer from main transmitter to standby transmitter shall not result in system outage.
4. Radios shall be equipped with redundant controllers and the ability to switch between these modules to mitigate single points of failure. Respondent shall describe equipment redundancy options available and the modulation types, rates and priority levels that can be set for different traffic.
H. The microwave radio shall meet the following receiver requirements:
1. The radio design shall ensure that the receiver with the better performance is operational at any given moment.
2. Transfer to the backup receiver without error.
I. The microwave network shall meet the following antenna system requirements:
1. The Contractor shall replace the existing antenna systems with new antenna systems. Replacement antennas shall be the same size (or smaller if at all possible). Any increase in antenna size will require justification.
2. The following specifications apply to any new antenna systems implemented:
a. Microwave antennas shall be compatible with the radio frequency bands used and conform to applicable FCC requirements. Solid parabolic type, Category A antennas with hard radomes shall be used in accordance with FCC Part 101.115.
b. Pressurized elliptical waveguide shall be used. Connectors shall be standard, premium type, and compatible with the antenna and radio Electronics Industry Alliance (EIA) interfaces.
c. An automatic dehydrator/pressurization system shall be provided to maintain at least 5 pounds per square inch gauge (psig) positive pressure of conditioned air in the elliptical waveguide. Individual pressure gauges with valves on a distribution manifold shall be provided for each line. The dehydrator/pressurization system shall be manually adjustable without the need for software on removable media.
d. The antenna systems shall meet the minimum wind speed with ice and design ice thickness requirements as specified for the State in Annex B of ANSI/TIA-222 (latest revision).
4.4 Network Requirements
A. The microwave network shall meet the following Mixed Mode TDM and IP requirements:
1. The microwave network shall support existing TDM-based systems until all supported systems are transitioned to IP.
2. The microwave network shall support both traditional TDM connectivity as well as pure packet-based connections. Packet-based connections shall be native end-to-end packet networks with no intermediate TDM conversion.
3. The microwave network shall support a smooth transition from the current TDM-based radio systems to future IP-based radio systems. The network shall also be capable of seamlessly transitioning capacity between the two technologies so that as each legacy radio system transitions to IP, excess TDM capacity can be migrated to IP. The network shall support the migration to full IP bandwidth without additional hardware.
4. There shall be no single point of failure within the microwave network. All required routers shall be equipped with built in redundancy that is capable of supporting the MHSB spurs or loop protected ring hops. Respondent shall describe the number of radios a controller card can control.
5. The network shall be configured to reroute network traffic in less than 50ms in the case of a path or device failure.
B. The microwave network shall meet the following IP network requirements when managing traffic:
1. Guaranteed and dedicated bandwidth
2. Automatic reroute upon a physical path failure
3. Packet “switching” in place of hop-by-hop routing
4. Honor IP class of service marking for various priorities of traffic
5. Support overlapping IP addresses in different virtual networks
6. Support the ability to provide Layer 3 VPN, VPLS, and pseudo-wire services that can support IP, ATM, and Ethernet connectivity
C. The network shall support T1, DS3, and OC3 interfaces for legacy radio interfaces at each site as required. Respondent shall describe all circuit adapter cards available.
D. All IP devices shall have full support for Internet Protocol Version 4 (IPv4) and Version 6 (IPv6).
E. The microwave network shall include Routing and Switching equipment and meet the following requirements:
1. Routers shall be provided at each site to support management of IP traffic.
2. Routers shall select the best route across the network to ensure that service is uninterrupted during link failures.
3. The new IP-based environment shall be equipped with and utilize support Multi-Protocol Label Switching (MPLS).
F. The microwave network requires a variety of network interfaces. The network routers shall support the following interface types:
1. 10/100/1000 Ethernet (RJ45)
2. DS1, DS2, DS3
3. OC1
4. OC3
5. Small Form-Factor Pluggable (SFP) interfaces
G. The microwave network shall meet the following Quality of Service / Class of Service (QOS/COS) requirements:
1. The network shall support 802.3 Ethernet standards including the following IEEE standards:
a. 802.1p/Q VLAN Tagging
b. 802.3 10BaseT
c. 802.3u 100BaseTX
d. 802.3x Flow Control
e. IEEE 802.3z 1000BaseSX/LX
2. The network shall be capable of supporting multiple Quality of Service techniques:
a. Classification (Layer 1/Layer 2/Layer 2.5/Layer 3)
b. Marking (Layer 2/ Layer 2.5/ Layer 3)
3. The network shall honor incoming QOS settings throughout the network and ensure that the IP packet markings remain set when it reaches its destination and is delivered to the local network.
4. QOS techniques shall be capable of dropping packets of a lower priority when required or designating traffic of different priorities for different paths through the network. When the received signal on a path drops below predetermined network thresholds due to a storm or other interference, the network shall ensure that the high priority traffic gets through.
4.5 Management Requirements
A. The Contractor shall provide, configure, and install a Network Management System (NMS) with alarm, control, and tracking capabilities for the proposed microwave network. The NMS shall be capable of remotely monitoring equipment status and performance from all sites.
1. The NMS shall be capable of monitoring, controlling, and tracking different alarm types (i.e., dry contact, sensor, environmental, etc.).
2. The operator interface shall have multiple levels of access allowing remote operation via secure VPN connection to laptop computer.
3. The Contractor shall provide at least 15 Network Management Terminal (NMT) units.
a. One at each radio shop, for a total of 13
b. Two in the Denver Metro area (DTB)
B. The NMT shall meet the following general requirements:
1. The NMT hardware and software platform shall be PC-based using current versions of hardware and software.
2. The NMT shall have graphic and tabular displays and provide instantaneous and comprehensive network status information.
3. The NMT shall provide full archiving and control functions.
4. The NMT shall provide multiple alarm protocols for higher-level NMS mediated by the NMT.
5. The NMT shall be designed to monitor a large cross-section of equipment so that it can consolidate multiple alarm types.
6. The NMT shall perform full management functions with a local terminal.
7. The NMT shall provide e-mail notification of alarms.
8. The NMT shall provide alarm filtration and consolidation.
9. Web browser interface shall be provided for common management functions.
10. Secure web browser interface shall be provided to monitor alarms and perform control and management functions via Intranet or Internet.
11. The NMT shall generate system statistical reports at desired intervals to be determined by the OIT personnel (i.e., weekly, monthly, etc.).
C. All microwave network devices shall support the following management techniques and standards:
1. Command line interface for configuration, management, and troubleshooting
2. Secure Shell (SSH, SSHv2) and Telnet for remote configuration and management
3. Remote Authentication Dial-In User Service (RADIUS) authentication services
4. Terminal Access Controller Access Control System (TACACS) authentication services
5. Syslog for remote logging
D. All microwave network devices shall support Simple Network Management Protocol (SNMP v2c, SNMP v3) for remote monitoring via common network management tools. In addition to any proprietary Management Information Base (MIB), it shall support the following standard MIBs:
1. RFC 1157 SNMPv1
2. RFC 1305 Network Time Protocol v3
3. RFC 1907 SNMPv2-MIB
4. RFC 2011 IP-MIB
5. RFC 2012 TCP-MIB
6. RFC 2013 UDP-MIB
7. RFC 2138 RADIUS
8. RFC 2571 SNMP-Framework-MIB
9. RFC 2572 SNMP-MPDMIB
10. RFC 2574 SNMP-USER-BASED-SMMIB
11. RFC 2576 SNMP-COMMUNITYMIB
12. RFC 2665 Ethernet-Like-MIB
13. RFC 2863 The Interfaces Group-MIB
14. RFC 3014 NOTIFICATION-LOG MIB
15. RFC 3418 SNMP MIB
16. IANA-ifType-MIB
E. The overall network shall have a common end-to-end management and configuration tool capable of complete control of all network elements. The tool shall be able to support building an end-to-end path without having to manually configure each intermediate device. Graphical display of resulting configurations is preferred.
F. The Respondent shall describe remote configuration capabilities and what components in the microwave radios and networking equipment can be configured remotely.
G. Automated error checking shall be included to prevent typical configuration problems such as oversubscription of a link. The tool shall alert the user when such errors occur.
H. The NMS shall perform automated backups of all device configurations and include a change log of all changes made to a device over time.
I. The NMS shall support a hierarchical user authorization mechanism allowing assignment of various roles to users and those users can act on a specific subset of devices.
J. The user interface shall be web based and support Hypertext Transfer Protocol Secure (HTTPS) for access from any point on the IP network.
K. The NMS shall be capable of monitoring the proposed microwave network and capable of expanding to monitor future components of the State’s system. The NMS shall be capable of querying device status and performance information as well as receiving alarm/fault information from devices via SNMP and similar standards based protocols.
L. The NMS shall provide a fault/alert list, performance graphs, and a topology map that indicates device status via color code. Access to the NMS shall be available via Web Browser from anywhere on the network.
4.6 Lifecycle Requirements
A. The expected lifecycle for the microwave network is 15 years. The Contractor shall not provide products near the end of their respective lifecycles.
B. The Contractor shall certify that each product is of a model currently in production and not scheduled for discontinuation for a minimum of seven years.
C. The Contractor shall commit to support each product for a minimum of 15 years from final system acceptance.
4.7 Implementation Requirements
A. Given the complexities of successfully deploying a statewide backhaul network of this magnitude, the rollout shall be partitioned into five phases as stated within this RFP.
B. The Contractor shall provide a project timeline for the microwave backhaul deployment and a separate detailed timeline for each implementation phase. The timeline shall be in Microsoft Project® format and clearly identify critical path tasks for both the OIT and the Contractor.
C. In order to allow for coordination with the system agencies and users, the Contractor shall determine an implementation phase timeline. The Contractor shall clearly identify information needed during the required period to successfully implement the project while verifying requirements, resources, site access procedures, and path feasibilities to accomplish the microwave backhaul network deployment associated with each particular phase. The OIT has the right to discuss implementation timeline changes based on their operational needs.
D. It is of critical importance to commence the system deployment in such a way as to allow for proof of concept to take place in a limited area and grow with each consecutive phase. Nevertheless, this limited area shall be in five phases to allow for real world system loading, multi-agency use, and overall day-to-day demands of public safety agency usage. Completion of the final implementation phase shall provide service continuity for current DTRS users throughout the region. This includes access to trunked, conventional, mobile data, and paging services.
E. Implementation of the new microwave network shall preclude major disruption to the operations of the current microwave network or the services it supports.
F. Replacement of individual spur sites and individual hops within loops shall be done in a method that minimizes downtime for the current microwave network. Any network interruption shall be coordinated with the State.
G. Any service outage required for the installation of new microwave equipment shall be planned well in advance and coordinated with the State and conducted only with the State approval.
4.7.1 Migration Plan
A. A network of this size and complexity requires a detailed migration plan meeting the State’s requirements to minimize disruption to operations during the migration and to minimize the cost to the State in terms of labor and equipment installation. The Contractor must follow a thoroughly thought out migration plan that is logical and considers every facet of the existing and new network.
B. The migration of all microwave rings is one of the critical components of the overall project. As such, key objectives of a migration plan are:
1. Maintaining reliable and stable mission critical communications
2. Timely deployment of a complete, functional network
3. Identification of physical and technical constraints that must be considered for successful implementation planning such as site ownership, facility (shelter) space, tower loading and availability, electrical load limitations, etc.
4. Successful integration with existing systems, including a smooth transition from existing operations
5. Minimize operational impact for agencies during migration of microwave interconnections
6. Clearly defined roles and responsibilities between the Contractor and the State
7. Training for all technical, administrator and service personnel
C. The Respondent shall submit with their proposal a preliminary migration plan that describes the steps necessary to migrate backhaul network sites, DTR sites and dispatch centers to the new system. The plan shall describe possible risks associated with each step in the overall migration effort.
D. The migration plan shall demonstrate that it meets the following requirements:
1. Supports the operational requirements of each participating agency including but not limited to:
a. Administrative use
b. Day-to-day operations
c. Emergency response
d. Catastrophic incidents
2. Ensures users and technical staff are prepared for the migration to the new network
3. Risk mitigation - The plan shall include risk mitigation.
4. The Contractor is solely responsible for obtaining any additional frequencies, equipment, or facilities that are required to support the migration.
5. The migration plan must include a provision for the maintenance or replacement of current routing and switching equipment to prevent loss or degradation of connectivity during migration.
6. The Contractor shall carefully orchestrate equipment installations taking into consideration that sites are inaccessible during winter months.
E. The Contractor shall provide a revised migration plan based on the outcome of the Detailed Design Review for State review and approval.
F. The Contractor shall correctly conduct the migration.
4.8 Optional Items
A. The State shall have the OPTION to purchase spare parts as well as whole units for potential expansion of the system in the future.
B. The State shall have the OPTION to purchase technical and engineering services to support future enhancement and expansion of the system.
C. The State shall have the OPTION to trade in used equipment for a credit or discount on new equipment.
5. Civil Requirements (Site Development and Components)
While the State wishes to reuse existing infrastructure to the extent possible, the following subsections provide guidelines for all site development, design, permit approval, and civil requirements beyond the existing infrastructure’s ability to accommodate the new microwave backhaul network.
5.1 General
A. It shall be the responsibility of the Respondent to perform a structural assessment of towers identified as 100% or above maximum member stress in Appendix G to determine if they need to be modified or replaced for the construction of the new backhaul network. Respondents are encouraged to consider using the smallest equipment possible such that the load on the existing towers can be minimized in an attempt to bring towers that are currently overloaded into compliance with TIA-222-G. The Respondent shall submit the results of their analysis, including structural calculations, with their proposal.
B. Code Compliance:
1. New site components and all work at all sites shall comply with all applicable city, county, state, federal and military codes, and the National Electric Code (NEC). The Contractor shall comply with building codes for seismic hazard Zone 1, NFPA 70E, standard for Electrical Safety in the Workplace, Occupational Safety and Health Administration (OSHA) regulations, environmental and planning/ zoning conditions of approvals and regulations.
2. Modifications, upgrades or changes made to any of the sites electrical equipment, power distribution, lighting assemblies, and associated wiring shall comply with all applicable city, county, state, federal, and military codes, the National Electric Code (NEC), and Occupational Safety and Health Administration (OSHA) regulations. Code compliance shall include applicable National Fire Protection Association (NFPA) codes such as the following:
a. NFPA 1221 for network design
b. NFPA 75 and 76 for information technology and telecommunications facilities
c. NFPA 110 and 111 for emergency generators and battery plants
3. All electrical equipment shall be Underwriters Laboratories (UL) listed or approved.
4. The Contractor and any subcontractor employed by the Contractor shall comply with all applicable local codes and industry best practices including workers’ safety measures. An injury and illness prevention plan and a site-specific safety plan shall be available at all sites where work is being performed and shall be provided for review and approval by the State.
C. The Contractor shall be responsible for the drafting and preparation of all documents associated with the development of the site and shall provide the associated documents for review and approval by the State. This shall include, but not be limited to, environmental disclosures, planning, soils reports, zoning applications, permit application fees, colocation applications, design drawings and construction documents. As directed by the State, the Contractor shall submit the approved documents and required approvals to the appropriate vendor, landlord, city, county, state, tribal or federal agency for their approval.
D. No less than 30 days prior to the start of any site development, construction or improvements, the Contractor shall provide a proposed construction schedule to the State’s designee as to the start of any construction or modifications; a weekly construction schedule which provides a construction milestones schedule. During the construction phase, the Contractor shall update the schedule on a weekly basis and include both pending and completed construction milestones. The Contractor shall coordinate with the State’s designee to ensure that construction does not interfere with the daily operation of facility or property.
5.2 Colorado Environmental and Building Codes
A. The Contractor shall comply with all local, state and federal environmental regulations, local agency permit conditions of approval and building codes for each new site and existing sites that are to be modified. Environmental loading conditions for the tower structures that shall be used for all analysis, design and construction have been provided in Appendix G of this RFP.
B. Contractors must comply with and satisfy all environmental, historical, and archeological regulations affecting the network and the sites. State and NEPA (National Environmental Policy Act) requirements shall be adhered to unless otherwise approved by the State.
C. For proposed new sites, the State will develop and submit all required Environmental Disclosures, Impact Statements or Reports. The Contractor shall provide the State with the technical information related to the design, site development, and construction plans that will be required for the reports.
5.3 Tower Structures
All towers that have been determined incapable to withstand the loads of the existing and proposed equipment shall be modified or replaced with a tower of like height and configuration (Self-Support/Guyed) per the following specifications:
5.3.1 Warranty and Conditions
A. All equipment installed per these specifications shall be fully warranted by the Contractor against any mechanical or engineering defect for a period of at least 2 years from the date of installation. Warranty shall include the tower and all associated support structures including concrete. Any defects of design, workmanship or materials shall be fully corrected by the Contractor without cost to the State. The equipment shall be warranted to meet, at the time of installation, all requirements of these specifications.
B. Deficiencies in work shall be corrected by the Contractor. The Contractor shall promptly correct all deficiencies and/or defects in work and/or any work that fails to conform to the contract documents. All corrections shall be made within 15 calendar days after such rejected defects, deficiencies, and/or non-conformances are reported to the Contractor by the State’s project manager. The Contractor shall bear all costs of correcting such rejected work. If the Contractor fails to correct the work within the period specified, the State reserves the right to place the Contractor in default of its contractual obligations, obtain the services of another contractor to correct the deficiencies, and charge the Contractor for these costs, either through a deduction from the final payment or through an invoice to the Design Build/Entity detailing the costs incurred.
C. Equipment installed shall be of current design and production.
D. All Contractor personnel shall be qualified and certified as appropriate by a recognized authority for the tasks they will perform. This includes climbing certification for all personnel that may be on the tower at any time.
5.3.2 Specifications
A. The Contractor shall perform its work in a manner that shall meet or exceed the requirements and recommendations of the most restrictive of the following standards:
1. The Project Plans and Specifications;
2. The TIA-222-G Structural Standards for Steel Antenna Towers and Antenna Supporting Structures with all Addenda;
3. The American Concrete Institute (ACI) 2010 Manual of Concrete Practice;
4. The American Concrete Institute (ACI) 347 Recommended Practice for Concrete Framework;
5. The American Institute of Steel Construction (AISC) Manual of Steel Construction, 14th Edition;
6. Research Council on Structural Connections (RCSC) Specification for Structural Joints Using High-Strength Bolts, December 31, 2009;
7. The 2010 American Welding Society (AWS) D1.1;
8. The Operational Safety & Health Administration (OSHA);
9. Motorola Standards and Guidelines for Communication Sites (R56), Chapters 4 and 5;
10. State of Colorado, Office of the State Architect approved building codes: (https://www.colorado.gov/pacific/sites/default/files/approvedstatebldgcode_1.doc).
11. All other codes and standards adopted by jurisdictions having authority.
B. Site Design and Construction:
1. The Contractor shall be responsible for having the site surveyed such that they can prepare a site plan. The survey shall be performed by a surveyor licensed in the State of Colorado. The site plan shall be produced and provided under the seal of a Colorado Registered Professional Engineer.
2. Should site clearing be required or if additional roadway material is needed, it shall be provided by the Contractor. The State may not own the access roads to the sites and is not responsible to upgrade, modify, or repair them for this project. The Contractor shall show all areas requiring excavation, backfill, earthmoving and erosion control on the site plan for State review and approval prior to initiating earthwork. The Contractor shall have written approval from the State for any earthwork prior to initiating work. The Contractor shall follow all requirements of authorities having jurisdiction.
3. The Contractor shall set up a concrete washout area and capture all wash water and debris. The Contractor shall ensure that no concrete is wasted on site unless approved by the State in writing prior to concrete placement.
4. The Contractor shall not create any permanent marking on any structure, the ground or natural object during the construction process.
5. The Contractor shall notify the State in writing a minimum of 30 days prior to storing any materials on the site and shall include a summary list of materials to be stored in the notification.
6. The Contractor shall not leave any hazardous materials on site unattended at any time. All hazardous materials including fuels, oils and lubricants shall be removed from the site at the end of each day.
7. The Contractor shall power wash all equipment brought to the site such that no residual soils or debris are present on the equipment prior to taking the equipment on National Forest Service lands.
8. The Contractor shall provide surveying and construction staking to prepare the design, site plan and construct the required structures. This requirement may be waived by the State if deemed unnecessary by the State upon written request from the Contractor.
9. The Contractor shall not remove or alter any trees or vegetation without prior written approval of the State.
10. The Contractor must notify the State a minimum of 30 days prior to starting earthwork and must request written permission prior to spreading any spoils at the site as the authorities having jurisdiction require notice.
11. The Contractor shall install and maintain erosion control devices that conform to the requirements of the authorities having jurisdiction. If failure to maintain such devices results in legal action by authorities, any fines, penalties or legal fees associated with a failure to maintain adequate erosion control during this project shall be the sole responsibility of the Contractor. The Contractor is responsible for submitting an Erosion Control Plan a minimum of 30 days prior to mobilization. The Plan shall describe the location, quantity and type of erosion control devices deemed necessary by the Engineer of record.
12. Upon completion of the project and prior to final acceptance, the Contractor shall seed all denuded areas within the Contractor’s limits of construction. The Contractor shall submit a seeding plan for review by the State and the authorities having jurisdiction. All erosion control devices shall be removed by the Contractor upon stabilization of all denuded areas. Final payment will not be released until the requirements of this subsection have been satisfactorily completed. This requirement may be waived by the State if deemed unnecessary by the State upon written request from the Contractor.
13. All excavation and backfill shall meet the following requirements:
a. The State may reject unsuitable backfill material at its discretion;
b. The State reserves the right to make minor adjustments in line or grades, as required;
c. The Contractor shall not start excavation until the proposed work has been staked out and approved by the State.
d. The Contractor shall suspend all earthwork when satisfactory results cannot be obtained because of rain, freezing weather, or other unsatisfactory conditions.
e. The final and all temporary grading shall be graded by the Contractor to provide proper surface drainage. The Contractor shall install all necessary temporary drains and drainage ditches to intercept or divert surface water.
f. The Contractor shall locate all underground utilities prior to initiating excavation. Should the location of utilities known to exist not be locatable, the Contractor shall hand-dig holes to locate the exact position. The Contractor is responsible for repair and damage to any disrupted or damaged utility during construction.
g. The Contractor shall only stockpile soils at locations approved by the State. Stockpiles shall not exceed 15 feet in height.
h. Backfill material shall be placed in layers and shall be neat optimum moisture content before rolling to obtain the prescribed compaction. Wetting or drying of the material and manipulation to secure uniform moisture content throughout the layer may be required. Should the State identify material as too wet to permit proper compaction by rolling, the State may delay work on portions of the fill until the material has dried to neat optimum moisture.
i. The Contractor shall not place frozen material in the backfill, or place backfill material upon frozen material. Contractor is responsible for covering or heating soils or excavation if necessary.
j. The Contractor shall be responsible for the stability of backfills and replace any portion, which has become displaced due to the Contractor’s operations.
k. Contractor shall ensure that the final grade is such that water will move away from any new or existing footings.
l. The Contractor shall furnish adequate pumping and piping equipment to handle water disposal and take all precautions to prevent water from entering excavations.
m. The Contractor shall use well points, wells, etc., to lower and maintain the static ground water level to at least 1 foot below the bottom of the excavation.
n. The Contractor shall keep excavations free of water while being prepared for foundations and until backfill has been completed.
o. The Contractor shall dispose of water, providing erosion protection from pump discharge and protecting adjacent properties at all times.
p. Sediment control for all dewatering activities is required to protect vegetation and habitat downstream from the site. Methods must be pre-approved by the State and the authorities having jurisdiction.
C. Communication Tower Structure:
1. The Contractor shall design, supply and erect all necessary equipment for a fully functional communication tower compliant with all applicable laws, codes and standards.
2. The tower shall be loaded to a maximum of 80% when supporting the equipment as listed in Appendix G.
3. The Contractor shall supply all equipment necessary to transport and erect the tower according to all applicable laws, codes and standards.
4. All structural tower components shall be of steel construction.
5. All steel components shall be fabricated in the United States of America from materials produced in the United States of America. This includes but is not limited to all tower members, bolts, and related hardware.
6. All tower components shall be, after fabrication, hot dip galvanized in conformance with ASTM A123 or A153, as appropriate, with no less than 2 ounces of zinc per square foot of surface area throughout, including nuts and bolts. A galvanized, dulled metal finish shall be used on the tower to provide a non-reflective surface that blends to the extent feasible with the vegetative background of the project site.
7. All structural bolts shall be galvanized ASTM A325 Type 1 and be considered high-strength bolted connections. Only new high-strength bolts shall be used. Should a connection be torqued and then disassembled, the used bolts shall be discarded and replaced with new bolts.
8. All nuts paired with high-strength bolts shall be galvanized heavy hex nuts conforming to ASTM A563 Gr. DH with supplementary requirements “S1” and S2”.
9. All washers paired with high strength-bolts shall be galvanized hardened flat washers conforming to ASTM F436 Type 1.
10. All bolted connections shall be installed with a nut locking device. ANCO® style nuts or any other nut that damages the galvanization on the bolt will not be accepted. All bolts shall be installed nut-end-up.
11. All bolts, washers and nuts shall be supplied from one vendor as a fastener assembly, as defined by RCSC.
12. All tower leg members shall be fabricated from round pipe or solid rounds.
13. All tower bracing shall be fabricated from angle ‘L’ shapes.
14. All structural members shall be fabricated in such a manner to prevent ponding of water and weep holes shall be installed in the bottom of all tubular members. Weep holes shall be at least 0.25 inches in diameter and 0.375 inches in diameter for tubes greater than 2 inches in diameter. If requested by the State, the Contractor shall demonstrate the functionality of weep holes with a method approved by the State.
15. Provisions shall be made by the fabricator such that the erector can attach the site grounding system to each tower leg on plate, welded normal to the tower leg, which does not compromise the strength of the structure. The plate shall be located at the base of the structure and measure approximately 2”x4”x1/4”. Exact size and final location to be determined by the fabricator.
16. All welding shall conform to the American Welding Society (AWS) Structural Welding Code – Steel, ANSI/AWS D1.1-2006.
17. The tower and foundations shall meet or exceed all specifications of ANSI/TIA-222-G including all addenda or latest revision and must conform to the manufacturer’s foundation and erection criteria.
18. The towers shall be designed for the criteria specified in Appendix G.
19. The tower shall not twist more than 0.5° under service wind conditions.
20. Under service wind conditions, no point on the tower shall deflect laterally more than five percent of a distance measured from the top of the foundation to that point. Deflections shall be measured in a plane parallel to the ground and distances shall be measured in the vertical direction perpendicular to the ground plane.
21. The tower shall have a minimum face width of 5 feet when measured from the center of a leg to the center of an adjacent leg.
22. The tower shall be equipped with a climbing ladder spanning from within 1 foot of the ground to the top of the tower structure. This requirement may be waived by the State if deemed unnecessary by the State upon written request from the Contractor. The ladder shall have a minimum clear width of 16 inches and shall be capable of supporting at least a 250-pound point load at any point with factors of safety defined by AISC.
23. The tower shall be supplied with climbing pegs that span from the ground level to the top of the tower on one leg. Additionally, the tower shall be supplied with climbing pegs on all legs of the tower where the diagonal bracing exceeds a 6.67 foot spacing.
24. The tower shall be designed for and equipped with a safety-climbing system including a tower mounted climbing cable compliant with OSHA 1910.27 and ANSI A14.3-1984. The safety-climb system shall be installed at the ladder location and allow a climber to remain connected to the safety-climb for the entire length of the ladder. The safety climb cable shall be a 3/8 inch diameter cable constructed from a corrosion resistant material and shall comply with the stated requirements.
25. The tower shall be equipped with a face-mounted waveguide ladder spanning from 10 feet above ground level to within 5 feet of the top of the tower. The ladder shall measure at least 38 5/8” wide and provide mounting locations for at least 12 snap in hangers. Waveguide ladders shall be supplied with all necessary clamps for the waveguide cables.
26. All equipment mounted on the tower shall be handled and installed in accordance with manufacturer’s recommendations to prevent damage to the equipment or the tower.
27. Contractor shall provide anchor bolts and templates as part of the tower.
28. The tower shall be properly protected during transport, storage and erection to avoid damage to the tower or the finish on the tower members. Damage to any tower component shall be cause for replacement or repair by the Contractor at the discretion of the State and at no additional cost to the State.
29. The tower shall not be loaded in any way until the tower is a complete functioning structural system without prior written consent from the Engineer of Record.
30. The tower shall be designed and constructed such that trained crews without the use of supplementary field processes such as welding, drilling, cutting, burning, grinding, or reaming, can erect it in the field. It shall also be designed to take into account erection forces to be used.
31. The tower calculations and drawings shall be signed and sealed by a Registered Colorado Professional Engineer. A copy of drawings and materials list shall be submitted to the State for approval prior to procuring materials and erection.
32. The State may elect to have its designated engineer conduct an independent static analysis of the submitted tower design. Should the static analysis of the Contractor’s design require modifications to the tower, any costs associated with such modifications shall be the responsibility of the Contractor. Disagreements in the results of the analyses by the State’s engineer and Contractor shall be resolved by a mutually agreed upon qualified professional engineer acting as a third party. The State and the Contractor shall share the cost of the third party analysis equally. The tower shall be erected in a manner that will not affect the transmission of the existing State tower or any other towers in the area.

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