RFB Special Provisions.pdf

RFB.SP.VI.2025 Page 1

SPECIAL PROVISIONS

(Special Instructions and Technical Specifications)

Special Provisions are deemed to be part of these Bid Specifications and shall supersede any conflicting term, requirement or condition in the Bid Specifications.

INTENT: To provide pricing agreement(s) for the purchase of Small Electronic Components, Batteries, and related equipment for various City of Oklahoma City Departments and Trusts.

The Contracting Entity anticipates this solicitation will result in a multiple award and encourages bidders to participate to the extent that they can.

• Vendors may bid on some or all items.

RE-STOCKING FEES:

In general, the Contracting Entity does not pay re-stocking charges for items returned within 30 days, and in saleable condition. The Contracting Entity may consider payment of re-stocking charges, but only in cases where the item was kept longer than 30 days, or when the item cannot be fully returned to stock (ex: boxing material is no longer available). Vendors are asked to notify the Contracting Entity at the time of order if an item ordered is not returnable without a re-stocking fee.

CHARGES:

NO Charges will be allowed unless specified in the Bid.

TECHNICAL QUESTIONS:

Technical questions are to be addressed through the electronic bidding system and the Buyer will respond electronically and issue addenda, if necessary.

PRICING:

Pricing must be submitted through the Line-Item area of the electronic bidding system.

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RFB.SP.VI.2025 Page 2

1. WARRANTY

A. The Bidder warrants that at the time of delivery, all Bid Items furnished under this Pricing Agreement will be free from defects in material and/or workmanship and each Bid Item will conform to the Bid Specifications and all other requirements of this Pricing Agreement.

B. Bidders must furnish with their bid one copy of their warranty applicable to the Bid Items to be furnished.

C. Bidder agrees that it alone is responsible for ensuring that Bid Items furnished to the Contracting Entity at the time of delivery and inspection meet all manufacturer warranties even if Bidder is not the manufacturer. If the Bidder is not the manufacturer and the Contracting Entity determines that the Bid Items furnished by Bidder do not meet the manufacturer’s warranty, Bidder alone is responsible for working with the manufacturer to promptly obtain Bid Item replacements for the Contracting Entity that meet all applicable warranties or in the alternative, refund Contracting Entity’s payment for said Bid Items. The election of remedies shall be at the sole discretion of the Contracting Entity.

D. This warranty shall be in addition to any other rights of the Contracting Entity established or implied by contract and/or in equity or at law.

E. All warranties shall start on the date of acceptance of the Bid Items and will be for the full term of said warranty.