Rev_Notice_of_Short-Listed_Firms.pdf

This document is a Revised Notice of Short-Listed Firms issued by the School Board of Volusia County, Florida, for Invitation to Negotiate (ITN-2024-3019) regarding District-Wide Multifunction Devices. The Evaluation Team has selected three firms - Toshiba Business Solutions, AD Solutions, and Seminole Office Solutions - for presentations scheduled on Friday, October 18, 2024. These presentations will be recorded and subsequently posted to VendorLink. The procurement involves replacing approximately 400 district-wide copiers with new multifunction devices, with an anticipated implementation timeline beginning October 1, 2024, and continuing over a 9-month phased deployment.

The solicitation seeks comprehensive multifunction device solutions with specific technical requirements, including LDAP authentication, color scanning, duplex printing, and compatibility with PaperCut MF educational printing management software. Evaluation criteria encompass technical and functional requirements (20 points), software and integration (15 points), service and support (15 points), implementation plan (10 points), cost and financial terms (30 points), and sustainability considerations (5 points). The contract anticipates a three-year initial term with potential for one additional three-year renewal, with an estimated annual expenditure of approximately $585,000. Vendors must provide new or newly manufactured equipment for the first two years, with potential for reconditioned equipment in subsequent years, and must meet extensive performance requirements such as a 98% monthly uptime guarantee and same-day or next-day repair services.