Rev_Notice_of_Short-Listed_Firms.pdf

This is a Revised Notice of Short-Listed Firms issued by the School Board of Volusia County for ITN-2024-3019, a District-Wide Multifunction Devices procurement. The Evaluation Team has selected three firms - Toshiba Business Solutions, AD Solutions, and Seminole Office Solutions - for presentations scheduled on Friday, October 18, 2024. The project involves a phased replacement of approximately 400 multi-functional copiers throughout the Volusia County School District, with an implementation timeline starting October 1, 2024, and continuing over a 9-month period. The procurement seeks devices with comprehensive features including authentication capabilities, scanning functions, driver compatibility, printing management, and specific technical specifications.

The contract emphasizes detailed service expectations, including on-site training, weekly/monthly implementation calls, same-day or next-day repair services, and proactive customer support. Key requirements include a preference for lowest cost-per-page options, online service request management, biannual performance reviews, and monthly equipment performance reporting. The district has established stringent performance standards, including a 98% monthly uptime requirement and a "lemon clause" allowing device replacement for units with excessive maintenance issues. The contract will likely span five years, with provisions for adding or removing devices as district needs change, and requires new or newly manufactured equipment during the initial two years.