Notice_of_Intended_Decision_ITN-2024-3019.pdf
PDF 179 KB Posted
- Attached to
- DISTRICT-WIDE MULTIFUNCTION DEVICES State and local contract opportunity
- Solicitation number
- ITN-2024-3019
- Issued by
- Volusia County, Florida
About this file
This is a Notice of Intended Decision document from the School Board of Volusia County, Florida Procurement Department for Solicitation #ITN-2024-3019, concerning District-wide Multifunction Devices. The solicitation was a competitive process involving 389 vendors, with 7 vendors submitting bid responses and 3 submitting no bids. Toshiba Business Solutions, Inc. has been recommended as the vendor award recipient for a district-wide replacement of approximately 400 multifunction copiers. The contract is set to commence on February 12, 2025, with an initial three-year term and an anticipated annual expenditure of $585,000.00.
The document outlines a comprehensive procurement process with a public notice period of 72 hours, during which bidders can file protests according to Florida Statutes. The solicitation seeks multifunction devices with specific technical requirements, including authentication capabilities, scanning features, printing management integration, and comprehensive service expectations. Key service requirements include on-site training, weekly/monthly implementation calls, same-day or next-day repair services, proactive consumables replenishment, an online service request portal, biannual performance reviews, and monthly equipment performance reporting. The contract includes provisions for device replacement, uptime guarantees, and flexibility to add or remove devices based on district needs.
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Text version
Rev: 12/6/2024
NOTICE OF INTENDED DECISION
POSTING DATE: PURCHASING CONTACT & TELEPHONE:
January 31, 2025 Jennifer Deveaux, Buyer Email: jldeveau@volusia.k12.fl.us Phone: 386-734-7190 Ext. 20394
SOLICITATION TITLE & NUMBER:
Solicitation # ITN-2024-3019
District-wide Multifunction Devices
The Procurement Department hereby notifies all firms of an intended decision regarding the award of the above-mentioned solicitation as outlined below or attached.
EFFECTIVE DATE:
The expected start date for this contract is February 12, 2025, for an initial three (3) year term.
ANTICIPATED ANNUAL EXPENDITURE:
$585,000.00
VENDOR AWARD RECOMMENDATIONS:
Vendor(s):
Toshiba Business Solutions, Inc.
The solicitation process was conducted as a full and open competition, with an ample timeline provided to encourage robust participation.
RFP sent to 389 Vendors Bid responses received from: 7 Vendors NO BIDS were received from: 3 Vendors
This tabulation is posted as public notice for 72 hours from 4:00 P.M., Friday, January 31, 2025, until 4:00 P.M., Wednesday, February 5, 2025. Bidders are hereby notified that failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Offers from the vendors listed herein are the only offers received timely as of 2:00 P.M. September 23, 2024. All other offers submitted in response to this solicitation, if any, are hereby rejected as late.
Procurement Department Approval:
SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA
PROCUREMENT DEPARTMENT
200 N. Clara Avenue DeLand, FL 32720
0130/2025
| Solicitation # ITN-2024-3019 |
| District-wide Multifunction Devices |
File details come from the government source that posted it. Updated .