Notice_of_Short-Listed_Firms.pdf

The document is a Notice of Short-Listed Firms issued by the School Board of Volusia County for Invitation to Negotiate (ITN-2024-3019) regarding District-Wide Multifunction Devices. The Evaluation Team has selected three firms - Toshiba Business Solutions, Inc., AD Solutions, Inc., and Seminole Office Solutions, Inc. - for presentations scheduled on Friday, October 11, 2024. These presentations will be recorded and subsequently posted to VendorLink. The project involves a phased replacement of approximately 400 multi-functional copiers throughout the Volusia County School District, with an intended start date of October 1, 2024, and a planned implementation period of 9 months.

The solicitation seeks comprehensive multifunction device solutions with specific technical requirements, including authentication capabilities, scanning functions, driver compatibility, printing management system integration (PaperCut MF), and extensive service expectations. Key service requirements include on-site training, weekly/monthly implementation calls, same-day or next-day repair services, proactive consumables replenishment, and an online service request management portal. The contract emphasizes performance metrics such as a 98% monthly uptime requirement, detailed monthly reporting, and a "lemon clause" allowing device replacements for units with persistent maintenance issues. Pricing should be value-oriented with lowest cost-per-page options, and the district requires flexibility to add or remove devices throughout the contract term.