QUESTIONS and ANSWERS Set 1 RFGP 6225 final.pdf

STATE OF OREGON

OREGON HEALTH AUTHORITY

QUESTIONS & ANSWERS SET #1

Request for Proposals (RFP) 6225:

Reverse Osmosis Point of Use

Water Treatment Installation and Maintenance (OregonBuys Bid Number S-44300-00016027)

Date of Issue: February 20, 2026

Opening Date and Time (Proposals Due):

March 6, 2026 at 5:00 PM (Pacific Time)

Single Point of Contact (SPC): John F. Gardner Phone (voice) 503-509-5698 E-mail: john.f.gardner@odhsoha.oregon.gov

The following questions were received regarding RFGP 6225 and OHA responds as follows. Unless otherwise indicated, all Section number references in this document are to Sections of RFP 6225 posted on OregonBuys Bid Number S-44300-00016027. As used in RFP 6225 and in this document, “OHA” refers to the State of Oregon, acting by and through the Oregon Health Authority (OHA), Public Health Division, Environmental Public Health Section, Domestic Wells Safety Program.

Question # RFP Section (Page #) Question

1. Section 2.4.2.1.3, item c) and Attachment E - Price Proposal

RFP Section 2.4.2.1.3 item c) currently states:

““Contractor shall ***

c) pay the OHA contracted laboratory for: i) analysis of the test sample; and ii) delivery of the test results to Contractor, the Program Participant, and OHA (via email to domestic.wells@odhsoha.oregon.gov).

As stated in Attachment E – Price Proposal, OHA will pay Contractor a fixed fee of $37.80 for the costs for lab analysis of each test sample.”

But Attachment - E - Price Proposal, says the lab analysis fee amount is $40.50, not $37.80. Please clarify which fee amount is correct - $40.50 or $37.80?

OHA Response to above question:

The correct lab analysis fee amount is $40.50. The lab fee listed in Section 2.4.2.1.3 c) ($37.80) is incorrect and will be changed to $40.50 by Addendum #1 to RFP 6225, which will be mailto:john.f.gardner@odhsoha.oregon.gov mailto:domestic.wells@odhsoha.oregon.gov

Questions & Answers, Set #1 to RFP 6225: Reverse Osmosis Point of Use Water Treatment Installation and Maintenance (OregonBuys Bid # S-44300-00016027) Page 2 of 3 posted on OregonBuys soon.

2. Section 3.3.3 Reference Check Form (Attachment D) (Page 14), and Attachment D- Reference Check Form

The Attachment D – Reference Check Form contains spaces to complete for three references but includes no questionnaire.

Is there a questionnaire that Proposer references must complete?

Or will Agency (OHA) contact the Proposer references?

OHA Response to above question:

To simplify the Proposal process for this expedited RFP, there is no questionnaire for references to complete, but Proposers must complete the Attachment D- Reference Check form as required by RFP Section 3.3.3. Note: the language of Section 3.3.3 will be revised to add the text in bold underlining below in Addendum #1, to RFP 6225, which will be posted on OregonBuys soon.

“3.3.3 Reference Check Form (Attachment D)

The Proposer shall submit with its Proposal: one Reference Check form (Attachment D) listing the names and contact information of three (3) customers or clients for whom Proposer has provided services similar to those described in Section 2.4 of this RFP within the last 5 years in or around Morrow and/or Umatilla Counties. References must be able to verify the quality of previous, related Work.

Agency may check to determine if references provided support Proposer’s ability and its Key Persons’ ability to comply with the requirements of this RFP. Agency may use references to obtain additional information, or verify any information needed. Agency may contact any reference (submitted or not) to verify Proposer’s qualifications.”

3.

Section 4.5 Proposal Delivery Option(s) and Page 1(Cover Page)

Will Agency (OHA) allow Proposals to be submitted using OregonBuys as well as via email to the SPC?

OHA Response to above question:

Yes: the language of Section 4.5 and Page 1 (the RFP Cover Page) will be revised to allow Proposals to be submitted via OregonBuys in Addendum #1, to RFP 6225, which will be posted on OregonBuys soon.

Questions & Answers, Set #1 to RFP 6225: Reverse Osmosis Point of Use Water Treatment Installation and Maintenance (OregonBuys Bid # S-44300-00016027) Page 3 of 3

4. Section 3.1 MINIMUM QUALIFICATIONS (Page 11)

Are the two Contractors that have been awarded Contracts under the prior RFP 6192: Reverse Osmosis Point of Use Water Treatment Installation and Maintenance (OregonBuys Bid # S-44300-00015159) eligible to submit Proposals for RFP 6225 (OregonBuys Bid Number S-44300- 00016027)?

OHA Response to above question:

No: the language of Section 3.1 will be revised in Addendum #1, to RFP 6225 and posted on OregonBuys soon to add a note stating that Contractors that have been awarded Contracts under the prior RFP 6192 may not submit Proposals for RFP 6225.