ADDENDUM 1 to RFP 6225 final.pdf

THE STATE OF OREGON

OREGON HEALTH AUTHORITY

ADDENDUM 1 to

Request for Proposals (RFP) 6225:

Reverse Osmosis Point of Use

Water Treatment Installation and Maintenance (OregonBuys Bid Number S-44300-00016027)

Date of Issue: February 20, 2026

Opening Date and Time (Proposals Due):

March 6, 2026 at 5:00 PM (Pacific Time)

Single Point of Contact (SPC): John F. Gardner Phone (voice) 503-509-5698 E-mail: john.f.gardner@odhsoha.oregon.gov

This Addendum amends RFP 6225 as follows:

1. The Proposal Delivery Options note on Page 1 (COVER PAGE) is amended as follows, language to be deleted or replaced is struck through; new language is underlined and bold:

Proposal Delivery Options: Proposer may submit its Proposal through OregonBuys or by email to john.f.gardner@odhsoha.oregon.gov as stated in Section 4.5.

2. RFP Section 2.4.2.1.3 item c) of Section 2.4 SCOPE OF WORK, is amended as follows, language to be deleted or replaced is struck through; new language is underlined and bold:

““Contractor shall ***

c) pay the OHA contracted laboratory for: i) analysis of the test sample; and ii) delivery of the test results to Contractor, the Program Participant, and OHA (via email to domestic.wells@odhsoha.oregon.gov).

As stated in Attachment E – Price Proposal, OHA will pay Contractor a fixed fee of $40.50 $37.80 for the costs for lab analysis of each test sample.”

mailto:john.f.gardner@odhsoha.oregon.gov mailto:john.f.gardner@odhsoha.oregon.gov mailto:domestic.wells@odhsoha.oregon.gov

Addendum 1 to RFP 6225: Reverse Osmosis Point of Use Water Treatment Page 2 of 3 Installation and Maintenance (OregonBuys Bid # S-44300-00016027)

3. RFP Section 3.3.3 Reference Check Form is amended as follows, language to be deleted or replaced is struck through; new language is underlined and bold:

3.3.3 Reference Check Form (Attachment D)

The Proposer shall submit with its Proposal: one Reference Check form (Attachment D) listing the names and contact information of three (3) customers or clients for whom Proposer has provided services similar to those described in Section 2.4 of this RFP within the last 5 years in or around Morrow and/or Umatilla Counties.

References must be able to verify the quality of previous, related Work.

Agency may check to determine if references provided support Proposer’s ability and its Key Persons’ ability to comply with the requirements of this RFP. Agency may use references to obtain additional information, or verify any information needed. Agency may contact any reference (submitted or not) to verify Proposer’s qualifications.

4. The following is added to the end of Section of RFP Section 3.1 MINIMUM

QUALIFICATIONS:

Note re: Contractors with Contract Awards from RFP 6192: the Contractors that have been awarded Contracts under the prior RFP 6192 (Reverse Osmosis Point of Use Water Treatment Installation and Maintenance (OregonBuys Bid # S-44300- 00015159) are not eligible to submit for additional Contract awards under this RFP 6225.

5. RFP Section 4.5 PROPOSAL DELIVERY OPTION is amended as follows, language to be deleted or replaced is struck through; new language is underlined and bold:

4.5 PROPOSAL DELIVERY OPTIONS

The following delivery is options are permitted for this RFP. A Proposal submitted by any other unauthorized means will be rejected.

1) Option 1: Delivery through OregonBuys Detailed instructions on how to submit a Proposal can be found in this link:

How to electronically respond to a Bid in OregonBuys.

Note re: OregonBuys Support: for any questions about using OregonBuys, Proposers should contact OregonBuys Supplier Support by phone call to 1-855-800-5046 or by email to support.oregonbuys@das.oregon.gov.

2) Option 2: Delivery by Email: Proposals may shall be submitted by email to the SPC at the email address listed on the Cover Page. The email subject line must include this text: “RFP 6225 PROPOSAL by [Proposer Name].” A Proposal submitted by any other unauthorized means may be rejected.

To avoid large emails being rejected by the State of Oregon email server, Proposers should limit the combined file size of all files attached to the email containing their Proposal to 25 https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf mailto:support.oregonbuys@das.oregon.gov

Addendum 1 to RFP 6225: Reverse Osmosis Point of Use Water Treatment Page 3 of 3 Installation and Maintenance (OregonBuys Bid # S-44300-00016027) megabytes for non-secure email and 10 megabytes for secure email.

The limits on total message size for external emails to the SPC (which includes the combined size of the file attachments plus the size of the message without file attachments) are:

30 megabytes for a non-secure email; and 15 megabytes for a secure email.

Therefore, Proposers should not include lengthy text, embedded images or HTML in the body of emails to the SPC.

Proposer is solely responsible for ensuring its Proposal is received by the SPC in accordance with the RFP requirements before Opening. Agency is not responsible for any transmission errors or delays, or for any mis-delivery for any reason.

Important Tip: OHA strongly encourages Proposers to submit their Proposals early, well before the Proposal Due date, in order to allow Proposers sufficient time to resolve any technical issues that may arise before Proposals are due.

4.5 PROPOSAL DELIVERY OPTIONS