Questionnaire_for_Projects_Rev._2_Ground_Power_Unit_(GPU)_Lifecycle_Replacement_202501004_4212025.docx
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- Attached to
- Ground Power Unit (GPU) Lifecycle Replacement
- Solicitation number
- 2025-IFB-065
- Issued by
- San Bernardino County, California
About this file
This document is a New Intake Project Form for the Ontario International Airport Authority (OIAA) in California, specifically detailing a Ground Power Unit (GPU) Lifecycle Replacement project for Terminals Two and Four. The project scope involves designing, supplying, installing, and replacing ground power units, including 22 90-kilovolt-amp (kVA) units and two 180-kVA units across 24 gates, along with infrastructure improvements such as feeder cable replacement, cable hoist installation, and aircraft connector cable replacement. The project is anticipated to have a contract duration of approximately 12 months, is federally funded, and requires Small Business Enterprise/Disadvantaged Business Enterprise (SBE/DBE) participation.
The project is estimated to cost approximately $XXXXXXXX, with funding allocated from the Capital Budget under the Terminal Cost Center Program. The procurement requires suppliers to demonstrate extensive engineering and design capabilities, with acceptance criteria focused on meeting all contract document requirements. Key project resources include OIAA oversight and inspection, and the project aims to enhance operational efficiency and reliability by replacing outdated ground power units that are currently insufficient to meet projected power requirements for aircraft servicing at the terminals.
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Text version
New Intake Project Form
| Project Information – General Information |
| Title: 202501004 - Ground Power Unit (GPU) Lifecycle Replacement |
Department: Capital Development Project ID (optional): 202501004 Requestion ID (optional): INSERT TEXT HERE
Are you purchasing and emergency good or service?
|_| Yes |_| No
Project Contact: Fady Kholosy, Senior Project Manager Procurement Contact: INSERT TEXT HERE
| Set Up Questions |
| 1. Will this be a service, good, project, or software? * (select all that apply) |
|_| Service |_| Good |X| Project |_| Software
2. Quick Quote Request* Is this a Quick Quote Request?
Ideally for obtaining price quotes for the one-time purchase of goods/services.
If yes, only complete the following questions:
· Specs/Services Requirements
· Acceptance Criteria
· Supplier Qualifications
· Anticipated Award
· Anticipated Project Schedule
· General Description Enter N/A (or select No) for all other questions.
|_| Yes |_| No
3. General Description* Provide a brief description of the project, including its objectives, purpose, any relevant goals, and expected outcomes.
The Project scope is to Design, supply, install and replace the ground power units for Terminal two and Terminal four, to receive 22 90kVa and 2 180kVA a total of 24 gates, along with the necessary infrastructure improvements such as feeder cable replacement, cable hoist installation, and aircraft connector cable replacement.
4. Specs of Service Requirements* Please list any measurements, specifications, or dimensions required for this product/good/service.
Engineering and design involving measurements and specifications were heavily involved.
5. Acceptance Criteria* Please list any product/good/service/software requirements that would deem a proposal acceptable.
Contractor meeting all the requirements of the drawings and specifications and lowest bidder
6. Supplier Qualifications* Please list all qualifications for a supplier to be deemed acceptable. Include any relevant industry standards, product types, manufacturing requirements, quality control regulations, or years of experience required.
Engineering and design involving measurements and specifications were heavily involved
7. Anticipated Award* List the desired length of the contract and the not-to-exceed amount.
Contract time: ~12 months; $XXXXXX.
8. Anticipated Project Schedule* When does this project need to be completed by?
Only select one.
|_| 3 months |_| 6 months |_| 9 months |_| 12 months
9. Estimated Budget* Is this in your budget?
|_| Yes |_| No
9.1. Cost Estimate*
What is your estimated cost?
$XXXXXXXX
10. Budgetary Information* Please enter the spend codes for this project:
· Spend Category: Capital Budget
· Cost Center Program Management
· Activity Code: Terminal
11. Project Manager &/or Key Staff* List the Project Manager &/or key staff (OIAA staff that will be working/approving this project (i.e. Chief, Directors, etc.)
Fady Kholosy, Senior Project Manager
12. Project Location* Will this be an Airfield or Landside project? (Include a description) Airfield: Terminal 2 & Terminal 4
13. Federal Funded* Is this a Federal Funded Project?
|X| Yes |_| No
14. ACDBE or SBE Program* Does this project need to include SBE/DBE, or ACDBE?
|X| Yes |_| No
14.1. Select Program*
Select all that apply
|X| SBE/DBE
|_| ACDBE
15. Approvals* Has this request been approved by the requesting department head and the Finance department?
|_| Yes |_| No
16. Worktag* Is there a Worktag associated with this purchase/project?
· If yes, enter the number below.
· If not, enter NONE.
202501004 -Ground Power Unit (GPU) Lifecycle Replacement
17. Project Deliverables or Anticipated Functions* List and/or describe in detail all the tangible results, products, or services that the project is expected to produce. Be sure to include the number of each item needed if applicable.
Replacement of Ground Power Units: Install 22 90-kilovolt-amp (kVA) units and two 180-kVA units at 24 gates throughout Terminal 2 and Terminal 4 at Ontario International Airport.
18. Terms and Conditions* List any desired contract terms and conditions such as length of contract, options for renewals, and conditions for renewal.
Anticipate no additional contract terms.
19. Key Personnel* Please list any key personnel a prosper shall present as an efficient team. Examples would be a Project Manager, Task Lead, etc. This section is optional depending on your project. If not needed, enter NONE.
PM and/or CM, Field Engineer.
20. Project Resources* Identify the work plan required for the project, including equipment, materials, and any external resources.
OIAA oversight and inspection.
21. Acceptance Evaluation Criteria* Clearly define the evaluation that must be met for this project/product/service to be considered complete and accepted by the department head/stakeholders. Include the following:
· Overall Qualification
· Overall Competency
· Work Plan/Delivery of SOW
· References (number of required references)
· Cost Proposal (optional) Includes all the above listed items
Summary & Background
Write a summary and background about this project. These will be variables that can be put wherever needed in the document.
| Summary |
| This summary should be 1-3 paragraphs. Its purpose is to give the vendor a brief of what the project aims to accomplish and to spark interest in potential quality vendors. |
The Project scope is to Design, supply, install and replace of the ground power units (GPUs) at Terminal Two and Terminal Four, aiming to enhance operational efficiency and reliability for a total of 24 gates.
| Background (Optional) |
| Background information should be relevant to your project and help the vendor better understand why this project is important, what the challenges are, or what would hit the ball out of the park. |
The existing ground power units at Terminals Two and Four are outdated and insufficient to meet the projected power requirements of the aircraft serviced at these terminals.
| Scope of Work |
| General Description |
This info will be transferred from the previous section you completed.
The project will involve the Design, supply, installation and replacement of the ground power units (GPUs) at terminal 2 and terminal 4, 22 90-kilovolt-amp (kVA) units and two 180-kVA units at total off 24 gates throughout Terminal 2 and Terminal 4 at Ontario International Airport, along with the necessary infrastructure improvements such as feeder cable replacement, cable hoist installation, and aircraft connector cable replacement. This upgrade is essential to meet evolving operational demands and ensure optimal performance of ground support equipment.
Project Deliverables or Anticipated Functions This info will be transferred from the previous section you completed.
The project will involve the Replacement of Ground Power Units, Install 22 90-kilovolt-amp (kVA) units and two 180-kVA units at 24 gates throughout Terminal 2 and Terminal 4 at Ontario International Airport.
Specs of Service Requirements
Engineering and design involving measurements and specifications were heavily involved.
Acceptance Criteria
Contractor meeting all the requirements of the contract documents, including contract, plans and specifications and Lowest Bidder Supplier Qualifications This info will be transferred from the previous section you completed.
Engineering and design involving measurements and specifications were heavily involved.
Work Plan This info will be transferred from the previous section you completed.
The project will involve Replacement of Ground Power Units: Install 22 90-kilovolt-amp (kVA) units and two 180-kVA units at 24 gates throughout Terminal 2 and Terminal 4 at Ontario International Airport.
Terms and Conditions This info will be transferred from the previous section you completed.
Contract, drawings, and specifications, anticipate no additional contract terms.
Acceptance Evaluation Criteria
Contractor meeting all the requirements of the contract documents, including contract, plans and specifications and the lowest bidder.
| Internal Documents |
| Include any documents that will support the creation of the project. These documents are for internal use only. |
Provide any attachments or if file is too large, please provide a link to download documents.
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