Ground_Power_Unit_(GPU)_Lifecycle_Replacement_(Addendum_#2_Revision).pdf

Ontario International Airport flyontario.com

INVITATION FOR BID 2025-IFB-065 - GROUND POWER UNIT (GPU) LIFECYCLE REPLACEMENT

INVITATION FOR BID 2025-IFB-065

GROUND POWER UNIT (GPU) LIFECYCLE REPLACEMENT for Ontario International

Airport

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/flyontario

1. Introduction

1.1. Summary

The successful Bidder will be expected to complete the requested scope, at and under the

Authority’s direction, to Furnish and Install Aircraft 400 Hz Ground Power Units in Terminal 2 and Terminal 4. The work shall include scope confirmation, shop drawings, and permitting.

Construction work under this contract shall include fabrication, delivery, removal and disposal of existing units, installation, testing, and acceptance of Passenger Boarding Bridge mounted

Ground Power Units at Twenty-Two (22) Narrow Body Group III and Regional Jet Gates, and

Two (2) Wide Body Group IV and V Gates, which will be identified by the Attachment A-Plan

View and Equipment Schedule. Proposer shall inspect the existing electrical service at each

Gate and confirm that the new Ground Power units are compatible with the existing electrical service. Proposer shall be responsible for reestablishing all power and communication connections to the proposed unites to provide a complete and operable installation. Bidder shall be responsible to ensure that the equipment and installation meet all applicable Local, State, and Federal codes and ordinances. The existing Ground Power units, installed in 1998, have reached the end of their effective operational lives and are exhibiting signs of failure.

Without a Ground Power unit, a gated aircraft’s auxiliary power unit (APU) would generate the energy to operate on-board systems. The OIAA recognizes the need to support sustainability efforts and the reduction of Airport-related emissions. The replacement of Ground Power units would reduce criteria pollutant emissions at ONT by avoiding APU use during gate operations.

Reduction in pollutant levels would aid in meeting California State Implementation Plan (SIP) emissions reduction goals in the South Coast Air Basin. Overall, the Project would improve and allow for the functionality and sustainability of the airport.

NO VALUE

https://secure.procurenow.com/portal/%7bproject.government.code%7d

Invitation For Bid #2025-IFB-065 - Ground Power Unit (GPU) Lifecycle Replacement 2

1.2. Background

The existing ground power units at Terminals Two and Four are outdated and insufficient to meet the projected power requirements of the aircraft serviced at these terminals.

1.3. Contact Information

Cliff Cortes

Procurement Specialist III

Email: ccortes@flyontario.com

Phone: (909) 544-7570

Department:

Capital Development

1.4. Timeline

Release Project Date May 6, 2025

Pre-Proposal Meeting (Non-Mandatory) May 19, 2025, 10:00am https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWZiYTFjOWUtNjg5NC00

ZTQwLWE3YmUtMzk3NzdiZGI3M2Jk%40threa d.v2/0?context=%7b%22Tid%22%3a%22726be d49-7011-47d7-8024-

49cdc0e9cae8%22%2c%22Oid%22%3a%2235f ea434-9e9a-489c-a778-1d0aae90a177%22%7d

Job Walk/Site Visit May 19, 2025, 11:00am

Question Submission Deadline May 23, 2025, 2:00pm

Proposal Submission Deadline June 6, 2025, 2:00pm

2. Agency Background

The Ontario International Airport Authority (OIAA) is a joint-powers authority (JPA) formed between the City of Ontario and San Bernardino County as a public agency in Southern mailto:ccortes@flyontario.com tel:(909)544-7570 https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWZiYTFjOWUtNjg5NC00ZTQwLWE3YmUtMzk3NzdiZGI3M2Jk%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWZiYTFjOWUtNjg5NC00ZTQwLWE3YmUtMzk3NzdiZGI3M2Jk%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWZiYTFjOWUtNjg5NC00ZTQwLWE3YmUtMzk3NzdiZGI3M2Jk%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWZiYTFjOWUtNjg5NC00ZTQwLWE3YmUtMzk3NzdiZGI3M2Jk%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWZiYTFjOWUtNjg5NC00ZTQwLWE3YmUtMzk3NzdiZGI3M2Jk%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWZiYTFjOWUtNjg5NC00ZTQwLWE3YmUtMzk3NzdiZGI3M2Jk%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWZiYTFjOWUtNjg5NC00ZTQwLWE3YmUtMzk3NzdiZGI3M2Jk%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2235fea434-9e9a-489c-a778-1d0aae90a177%22%7d

Invitation For Bid #2025-IFB-065 - Ground Power Unit (GPU) Lifecycle Replacement 3

California. The OIAA Commission consists of five appointed members. The OIAA is the owner and operator of Ontario International Airport (ONT). ONT is a medium hub airport serving more than 6.4 million passengers per year and is a major air cargo facility in Southern California, with more than 750,000 tons being carried to and from the airport each year.

3. Pre-Proposal Meeting - Virtual

A Pre-Proposal meeting will be held virtually through MS Teams on the date and time listed in the "Timeline" of this solicitation.

The OIAA highly recommends that at least one (1) member of your team attend this meeting as pertinent information regarding the project will be shared.

[INSERT MEETING LINK]

4. Site Visit

A Site Visit will be held on the date and time listed in the "Timeline" of this solicitation, at the following location:

TERMINAL 2 BOTTOM OF ESCALATORS

The OIAA highly recommends that at least one (1) member of your team attend this Site Visit as pertinent information regarding the project will be shared. All proposers will be required to register for the site visit using the Eventbrite link below. Once registered, a confirmation email with details will be sent to the registrant.

Eventbrite - Edit Job Walk/Site Visit - GPU Lifecycle

NOTE: Due to security requirements, only registered attendees will be allowed to participate in the site visit. Proposers with multiple attendees (2 max per team for this project) are allowed, provided that each person attending has registered. A confirmation email with details will be sent to each registrant.

5. Scope of Work

This is the detailed description of the Scope of Work, including objectives, tasks, deliverables, and any specific requirements relevant to this project. Successful vendor will be responsible for the following:

5.1. General Description

The successful Bidder will be expected to complete the requested scope, at and under the

Authority’s direction, to Furnish and Install Aircraft 400 Hz Ground Power Units in Terminal 2 and Terminal 4. The work shall include scope confirmation, shop drawings, and permitting.

Construction work under this contract shall include fabrication, delivery, removal and disposal of existing units, installation, testing, and acceptance of Passenger Boarding Bridge mounted https://www.eventbrite.com/manage/events/1355275679039/details

Invitation For Bid #2025-IFB-065 - Ground Power Unit (GPU) Lifecycle Replacement 4

Ground Power Units at Twenty-Two (22) Narrow Body Group III and Regional Jet Gates, and

Two (2) Wide Body Group IV and V Gates, by Attachment A-Plan View and Equipment Schedule.

Proposer shall inspect the existing electrical service at each Gate and confirm that the new

Ground Power units are compatible with the existing electrical service. Proposer shall be responsible for reestablishing all power and communication connections to the proposed unites to provide a complete and operable installation. Bidder shall be responsible to ensure that the equipment and installation meet all applicable Local, State, and Federal codes and ordinances.

5.2. Shop Drawings/Designs/Material Selection/Permitting

The successful Proposer shall: 1. Create shop drawings or designs adhering to the Attachments

A and B. Note that the successful Proposer shall verify all existing conditions prior to shop drawings and bring any discrepancy between the specifications and the actual condition to the

Authority’s attention prior to fabrication. 2. Identify any differences or equal substitutions to functions, materials or equipment that the Proposer intends to provide in place of those called out in Attachments A and B. 3. Proposer shall provide clear and concise information regarding any Proposer Proprietary equipment, materials, or functionality to the system they propose if differing from the performance specification identified in Attachments A and B.

5.3. Removal and Disposal of Existing Equipment

Proposer shall remove and dispose of all equipment and materials being replaced under this contract per all applicable Local, State and Federal requirements. Repair and restore adjacent finishes as needed to match existing conditions or desired finish.

5.4. Work Rules and Required Hours of Operation

Work Rules and Required Hours of Operation On-site work shall at all times be conducted in a way to minimize impact on the public and airport operations. Successful Proposer will be required to coordinate with OIAA to schedule lead time requirements to work within or above

TSA or other stakeholder areas of operation. 1. Work is expected to be completed within airport operating hours with OIAA approval. 2. Successful Proposer shall coordinate all work with OIAA Operations and schedule Gate Shutdowns seven (7) days prior to initiating work on each Gate. At no time shall more than one gate be impacted unless approved in writing by OIAA in advance. 3. Successful Proposer is required to notify OIAA before any work has begun within the sterile area on every shift. Where necessary for any other work, Successful Proposer shall coordinate with the TSA through OIAA. 4. OIAA will dictate the exact start and end hours for each shift, including any grace periods for nightly setup and morning clean-up. 5. At no time will the work be allowed to obstruct airport operations, passenger flow, or concession operations.

6. There shall be no materials or equipment left in any public or sterile areas. a. All materials and equipment shall be stored out of sight or in locations designated by OIAA. b. No materials shall be left in view of the public within the terminal buildings. 7. All deliveries shall be fully coordinated with OIAA. 8. Proposer shall coordinate with the OIAA Shutdown Coordination

Center (SCC) before shutting down any area of the Airport. Proposer will be required to use the

Invitation For Bid #2025-IFB-065 - Ground Power Unit (GPU) Lifecycle Replacement 5 most up-to-date versions of the Area Shutdown Requests (ASR) and Utility Shutdown Requests

(USR) forms provided by OIAA. a. No work shall begin before approval of the USR and ASR forms has been obtained. b. No work shall begin prior to the lead time established within the approved USR or ASR forms.

5.5. Anticipate Contract Term

Anticipate no additional contract terms.

Proposers should anticipate entering into an agreement with the OIAA for a term of 1 year in the 3rd quarter of 2025.

6. Submission Instructions & Format

7.1 Submission Instructions

7.1.1. Bid Form and Schedule of Work and Prices

The bid must state the amounts for which the bidder proposes to supply all material and perform all work required by the Contract Documents. The Unit Price shall be provided in words, and Total Price shall be written in figures. The Project Total shall be written in words and figures. All blank spaces in the bid must be properly filled in, and the phraseology must not be changed. Modifications are not permitted. Any space left blank, any unauthorized addition, change, condition, limitation or provision attached to the bid may render it non-responsive and may cause its rejection by the OIAA. Alterations by erasure or interlineations must be explained or noted on the bid over the signature of the bidder. No telegraphic modification of a bid will be considered. Bidders must acknowledge receipt of all addenda in the space provided. The bid shall meet all of the requirements set forth herein.

7.1.2. List of Subcontractors

In accordance with the California Subcontractor Listing Law, a list of all subcontractors is required to be submitted with the bid on the form titled List of Subcontractors provided by

OIAA.

The list of subcontractors who are assigned a portion of the work in an amount in excess of one-half of one percent of the prime’s bid shall comply with the requirements of California

Public Contract Code (PCC) § 4100 – 4113 (the Subletting and Subcontracting Fair Practices Act).

7.1.3. Minimum Qualifications (Prime Bidder’s Experience)

Minimum requirements are to have performed similar jobs at a busy airport environment.

Acceptable track record of at least 3 similar jobs similar in size and scope withing the last 5 years. The completed Prime Bidder Experience Form must be submitted with the bid on the form provided herein by the OIAA. If the Bidder is a Joint Venture, then the Joint Venture Entity shall meet the Minimum Qualifications as a Joint Venture, pursuant to this NIB, and submit the

Prime Bidder Experience Form. Alternatively, the Joint Venture can meet the requirement if

Invitation For Bid #2025-IFB-065 - Ground Power Unit (GPU) Lifecycle Replacement 6 each company forming the Joint Venture submits the Prime Bidder Experience Form and one of the companies meets the Minimum Qualification.

7.2. FORMAT

7.2.1. Signing of Bid

By signing the bid, the bidder is stating: 1) the facts represented in the bid are true and correct,

2) the bidder provided accurate contact information including telephone number(s) and e-mail address, and 3) the signer has authority to sign on behalf of the contracting entity.

7.2.2. Only One Bid Accepted

The OIAA will accept only one bid for this NIB from any one bidder. This includes bids submitted under different names by one firm, corporation, partnership, or joint venture. Evidence of collusion among bidders shall be grounds for exclusion of any bidder who is a participant in any such collusion.

7.2.3. Joint Ventures or Partnerships

If the bidder is a partnership or joint venture, the bidder must submit, with its bid, a copy of the partnership or joint venture agreement. That agreement must describe the scope and amount of work each participant will perform and contain a provision that each participant will be jointly and severally liable to OIAA for completing all of the work and to third parties for all duties, obligations and liabilities which arise out of the joint venture’s performance of the work.

Each member of the joint venture or partnership must respond to all elements of the

Administrative Requirements separately, and a copy of each joint venture or partnership agreement must be included with the Administrative Requirements Forms.

7.2.4. Cost of Bids

OIAA is not responsible for any costs incurred by bidders while preparing or submitting bids. All bidders who respond to solicitations do so solely at their own expense.

7.2.5. Withdrawal of Bids

At any time prior to the Bid Opening Deadline, a bidder may withdraw, revise, modify, or change their bid. The bid will be returned up-opened. A bidder may not withdraw its bid submittals for ninety (90) days from the date bids are due, or until after a contract for the work described in these bid documents is fully executed by OIAA, whichever date is earlier.

7. Administrative Requirements

Proposers must complete and submit the following signed documents with their proposal/bid. The following items are required to be submitted with all proposals/bids:

o Proposal Submittal Checklist

Invitation For Bid #2025-IFB-065 - Ground Power Unit (GPU) Lifecycle Replacement 7 o Affidavit of Non-Collusion o Conflict of Interest Disclosure Form o Confidentiality and Non-Disclosure Form o Supplier Information Form o W-9 Form o Acknowledgment of review and compliance with the OIAA SBE program

NOTE: Failure to submit the required forms or failure to include the acknowledgments as instructed in the forms will render the bid/proposal non-responsive and will result in its rejection.

7.1. You acknowledge that you have read and understand the OIAA SBE/DBE/ACDBE policy?

The OIAA SBE/DBE/ACDBE program is available by clicking here https://www.flyontario.com/business-development/procurement

Select the icon that applies.

☐ Please confirm

*Response required

7.2. Upload any SBE/DBE/ACDBE Certification that your organization holds.

7.3. Upload your organizations current W-9 form*

The form must be signed and dated with the last 12 months. The latest tax form can be found here: https://www.irs.gov/forms-instructions.

*Response required

7.4. Affidavit of Non-Collusion*

Please download the document below. Fill out the document completely, sign it. This form must be notarized. Electronic notarizations will not accepted.

• Affidavit_to_Accompany_Prop...

*Response required

7.5. Confidentiality and Non-Disclosure Form*

Please download the documents below, complete, and sign.

• OIAA_Confidentiality_Non-Di...

*Response required

7.6. Supplier Information Form*

Please download the below documents, complete, and upload.

• Supplier_Information_Form.pdf https://www.flyontario.com/business-development/procurement https://www.flyontario.com/business-development/procurement https://www.flyontario.com/business-development/procurement https://www.irs.gov/forms-instructions 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Invitation For Bid #2025-IFB-065 - Ground Power Unit (GPU) Lifecycle Replacement 8

*Response required

7.7. Conflict of Interest Disclosure

All persons or organizations seeking contracts or agreements with the OIAA must complete and submit this OIAA Conflict of Interest Disclosure Form along with the bid/proposal.

NOTE: Failure to comply with this requirement may cause your proposal to be declared nonresponsive.

Any questions regarding the information required to be disclosed in this form should be directed to OIAA’s General Legal Counsel, especially for any “yes” responses to questions in this form, which may also disqualify your organization from submitting an offer on the bid/proposal.

7.7.1. Conflict of Interest Form*

Please download the document below, complete, and sign.

• OIAA_Conflict_of_Interest_D...

*Response required

7.7.2. Upload Completed Conflict of Interest Form*

Upload completed and signed document here.

*Response required

7.8. Proposal Submittal Checklist

Failure to submit the completed checklist and acknowledgment of all addendas will render the bid/proposal non-responsive.

7.8.1. Proposal Submittal Checklist Form*

Please download the below documents, complete, and upload.

• Proposal_Checklist.pdf

*Response required

7.9. Draft Contract Terms

Proposers should anticipate entering into an agreement with the OIAA that will be largely similar to that of the draft included in this solicitation.

7.9.1. Please download the below documents.*

• Draft_Contract_-_SCONT-000#...

*Response required

7.9.2. By selecting the box below, you confirm that you have read and understood the Draft Contract Terms.*

NOTE: Questions regarding the terms and conditions of the draft contract should be submitted during the open RFI period of this solicitation.

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Invitation For Bid #2025-IFB-065 - Ground Power Unit (GPU) Lifecycle Replacement 9

☐ Please confirm

*Response required

7.9.3. Proposal Section*

Submit your proposal solely in this section. Failure to do so may result in the proposal being deemed invalid

*Response required

7.9.4. Cost Proposal*

Submit your cost proposal solely in this section. Failure to do so may result in the proposal being deemed invalid

*Response required

7.10. B) Conditional - Administrative Requirements for successful Proposer Administrative Requirements due prior to award of contract:

• Certification of Insurance

• Copy of successful Proposer's City of Ontario Business License

7.10.1. Certificate of Insurance Requirement

Please download the document below for the type of insurance required from successful proposer.

• Insurance_Requirements_for_...

7.10.2. City of Ontario Business License*

Please confirm that you will provide a copy of your City of Ontario Business License and/or confirmation response prior to Award of Contract and/or Commencement of Work.

☐ Please confirm

*Response required

8. Bid Evaluation and Awarding

8.1. Information Requested and Not Furnished

The information requested and the manner of submission is essential to permit prompt evaluation of all bids. Accordingly, OIAA reserves the right to declare as non-responsive and reject any bids in which information is requested and is not furnished or when a direct or complete answer is not provided.

8.2. Right to Verify Information

OIAA reserves the right to verify all submitted information, including contacting the referenced clients. All information stated in the bid shall be factual, truthful and shall not be https://government-project.s3.us-west-2.amazonaws.com/166720/f741b79a-a987-4955-b249-af9f377f5a4e_Insurance_Requirements_for_GPU_Lifecycle_Replacement.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4LL7QIF6R%2F20250529%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250529T214055Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEM7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQDok63jwTpOxkv%2FwK81hp7WxWSRAtkBO6zpJeMVhAoGlQIhAKdPrWlq%2FSDYJ0h3EO3kqRtBJo0Bbf5OenReW6RBLF1vKowFCJf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgwqRe%2FVKwFUBaQx9uoq4AQOfS6T1r66Wm0J0nWvg920xEjgHfhxFL2EczUIKYMMxfQW6Fv4Bvk4xpUFfZDx5xvGLxRQnH%2FZazbZ1WHpd99ahosNnAseB9Gf1Do6Tdl%2F4if%2BzGZDpSry%2BRmw6Y53VmwlfHxYrcTuiDn%2B0AmQRGJP%2Fz1NPvZYFY6sKmBdnREfVccYQCShxZLKdQZRPlB4EDShw6m%2FilFHa59ZbGZLtaoOU2Y0vDvjwwdWFJtwapiJRsxcQEtFP3Wltg9sDKYyCRz3eGXykDXPK9fEoEO5XxZcunfH%2FX06k%2BJh61w%2BJhEKeO%2Fz24Okv4hfNGN6%2BwPllSoAapkAwuhBWE2a5qXHD51r8WkgdDVqOHnzH%2ByQu6EPwgOYZRwLZTxkSc1JzXGhTzh%2F3oiEcxvRKRVtfHyWO3Lz%2Fe9II1ipOPWgrCNYuxoVxpmk3td%2BVYJ9itJdsjCBFZsoPFVZ3ZlUGoyC3XQ6Mm1fZS%2Bms%2FVQ9EfI%2BAGZO5vAYw85WXfGRvx2oXjJ4iqPBL%2FvZ3jIKsCk0al6b88YVN1dJCMYGYFgC5l7sidfOuqiyeTk%2Fe3hWz8rI%2FuaLlZcaQ%2B08mX%2BS9J4nL3xywcSE%2FpUMYYkGITCtSXiTVQhmFkA2LgNsw953oNZgGlwz1BlBYnJTq%2FVZagg9uXVTkZq7GWBp6gy3HZKRzXbW6fJmSmxiW7%2F%2Fr9To4%2FigqtYNAJIpEa5xfwvx11B7Fb%2FPK%2FOCntupGVs87gwjbg3W4Rk6uFr0q8a0njqdebx%2BPoimUB8eUEymX%2BczBgm7%2BR4JQkv%2B59ekm9euoB6Jj8roA9%2FX0UcpTD6pePBBjqaAQ5FbRxTdxzEOXgs2xEHHwfWEpbZybAjJDwCgrgXrzKC9%2FpwcmTuMIy3YhVfN5AbxY3DtnyPC0pHzpjYr7X1d3n38aVEyaR1pWemZeTIg3dEa22JbcNFdSxo09KdDBr9QHfu%2FQcsyvEcHUefgGgoTsXsX0dKlNzss%2BE2Fla%2FtIHdpAvAx5M6GL2XAJHtYRwxhOs4e72AWZe%2BWiY%3D&X-Amz-Signature=ab9a2b5c59ba50f91992db38748c02a07cdaeea7be1931542df23e40bf1fab21&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Insurance_Requirements_for_GPU_Lifecycle_Replacement.pdf%22&x-id=GetObject

Invitation For Bid #2025-IFB-065 - Ground Power Unit (GPU) Lifecycle Replacement 10 misrepresented in any manner. Any information stated in the bid found to be a misrepresentation of past experiences shall be considered as grounds for disqualification of the bid.

8.3. Evaluation of Bids and Bid Errors

The bidder is liable for all errors or omissions committed by bidder in preparing the bid and for any consequences due to the errors or omissions. Bidders will not be allowed to alter, correct, or amend bid documents after the due date and time of submission.

8.4. Mathematical Corrections on Bids

In the case that the amount listed in the Total Price is not the correct sum of the Unit Price multiplied by the Quantity, the Unit Price amount shall govern and the Total Price will be corrected. An exception to this is if, in the view of the OIAA, the Total Price is clearly and obviously correct, the Unit Price is clearly and obviously incorrect, and the intent of the bidder is clear and obvious, then the Unit Price will be corrected and the Total Price unaltered. In either case, the Project Total amount will be adjusted accordingly.

If the Project Total amount listed is not the correct sum of the Total Price, the Total Price shall govern, and the Project Total will be corrected accordingly.

In the case that the amount listed in the Unit Price of a Bid Alternate identified as “Must Match

Base Bid Unit Price” does not match the Unit Price of the Base Bid, the Base Bid Unit Price amount shall govern, and the Total Price will be corrected along with the Project Total amount accordingly

8.5. Incorrect Bid Information

If OIAA determines that a bidder has provided incorrect information for consideration in the evaluation process, which the bidder knew or should have known was materially incorrect, that bidder may be deemed non-responsive and the bid may be rejected.

8.6. Prohibition of Alternate Terms and Conditions

Bidders may not submit their own contract terms and conditions in response to this NIB. If a bid contains supplemental terms and conditions, OIAA, at its sole discretion, may determine the bid to be a non-responsive counter offer, and the bid may be rejected.

8.7. Waiver of Minor Administrative Irregularities

OIAA reserves the right, at its sole discretion, to waive minor administrative irregularities contained in any bid submitted for this IFB.

9. Required Licenses

Invitation For Bid #2025-IFB-065 - Ground Power Unit (GPU) Lifecycle Replacement 11

The procedures and time limits outlined in this section are mandatory and are the proposer’s sole and exclusive responsibility. Failure to comply with these procedures will result in deeming the proposal non-responsive.

Bidder/Proposers shall possess the Licenses required as listed in this solicitation. If the bidder/proposer is not in possession of such a license at the time the bid/proposal is submitted or does not otherwise meet the requirements for alternative licensing, said bid/proposal will be deemed non-responsive and will be rejected pursuant to California Business and Professions

Code Section 7028.15(e).

10. Bid Bond/Proposal Bond

The procedures and time limits outlined in this section are mandatory and are the proposer’s sole and exclusive responsibility. Failure to comply with these procedures will result in deeming the proposal non-responsive.

Bid/Proposal Bond:

The bid/proposal must be accompanied either by a check certified by a responsible bank, or a cashier’s check issued by a responsible bank, or a corporate surety bond of a responsible surety company for an amount not less than ten percent (10%) of the amount bid, payable to the order of the Ontario International Airport Authority, as a guarantee that the bidder/proposer to whom the contract is awarded will enter into the proposed contract and furnish the required bonds and as liquidated damages for any loss which may accrue from failure to do so; such payment, however, not to preclude recovery by OIAA or any amount over and above said sum to which OIAA sustains damage by reason of such failure or refusal. No bid will be considered unless accompanied by such check or bond.

If submitting a bond, bidders/proposers must use the bid bond provided herewith.

Bidders/proposers are hereby advised that this bond guaranteeing to OIAA the full 10% penal sum thereof, regardless of the OIAA’s actual damages should the bidder/proposer fail to enter into the contract and furnish the required bonds, will be acceptable. Submission of an incorrect bond may cause the bid to be non-responsive and result in its rejection.

OIAA reserves the right to cash such check and hold the proceeds. The proceeds will become the property of OIAA if the bidder to whom the contract is awarded fails or refuses to execute the contract and bonds within thirty (30) days after the contract is awarded. Otherwise, the check or bond accompanying the successful bid will be returned upon execution of the contract. Bonds and checks accompanying the rejected bids will be returned upon award of the contract.

Note: Proposers are required to submit the original signed and notarized Bid/Proposal Form and Bond to the OIAA within seven (7) working days from bid/proposal submittal to

Ontario International Airport Authority, Invitation For Bid #2025-IFB-065 - Ground Power Unit (GPU) Lifecycle Replacement 12

Attention: Procurement Services, 1923 East Avion Street, Ontario, CA 91761

Performance Bond, Payment Bond, and Bond Recordation:

After award of contract, but before any work is performed under the contract, the successful bidder will be required to file:

• An annual Performance Bond (to guarantee faithful performance of all work).

• An annual Payment Bond (to guarantee claims of material suppliers and mechanics and laborers employed by and working under the contract.

New or renewal, annual Performance and Payment bonds must be submitted to OIAA and approved as to form by General Counsel before the contractor may begin work on each subsequent contract year. The annual Performance Bonds and Payment Bonds shall be for not less than 100 percent (100%) of the annual contract amount. Each of the annual Performance and Payment bonds must be issued by a surety who is authorized to issue bonds in California.

Performance Bond and Payment Bond compliance obligations will be monitored by the contract administrator. However, it is the Contractor’s responsibility to ensure that all required

Performance and Payment Bonds are in place throughout the term of the Contract. No service shall be provided under the contract and no payments will be made unless all required bonds are approved by OIAA and are in place at all times during the term of the contract. Failure to submit bonds as specified will result in the suspension or termination of the contract.

The successful bidder must submit Bonds no later than ten (10) business days following written notification of pending award by the OIAA. If the Bonds have not been received within the ten

(10) business days, the bidder may be determined to be non-responsive. The OIAA may then notify the next lowest responsive, responsible bidder/proposer.

Bond Recordation:

It is the successful bidder’s responsibility to file the Executed Payment Bond and Executed

Performance Bond at the San Bernardino Hall of Records at 222 W. Hospitality Lane, San

Bernardino, CA 92415. Include with the recorded bonds the San Bernardino County Document

Cover Sheet. The fillable PDF can be found online at https://sbcountyarc.org/wp-content/uploads/arcforms/cover_sheet.pdf. Identify the Title of the Documents as “Performance and Payment Bond.” Contractor shall provide the original recorded documents, including the Cover Sheet, to the OIAA. Any associated filing / recording fees shall be borne by the Contractor.

https://sbcountyarc.org/wp-content/uploads/arcforms/cover_sheet.pdf

Invitation For Bid #2025-IFB-065 - Ground Power Unit (GPU) Lifecycle Replacement 13

11. Subcontractor& Subconsultant List Information Worksheet sole and exclusive responsibility. Failure to comply with these procedures will result in deeming the proposal non-responsive.

In accordance with the California Subcontractor Listing Law, a list of all subcontractors is required to be submitted with the bid on the form titled Subcontractor/Subconsultant List provided by OIAA.

The list of subcontractors/subconsultants who are assigned a portion of the work in an amount in excess of one-half of one percent of the prime’s bid shall comply with the requirements of

California Public Contract Code (PCC) § 4100 – 4113 (the Subletting and Subcontracting Fair

Practices Act).

Subcontractor/Subconsultant Utilization Report

The Prime Contractor/Consultant is required to complete and submit the Subconsultant

Monthly Utilization Report with each invoice submitted by the Prime Contractor/Consultant.

Failure to complete/ update/submit this form with the Prime Contractor's/Consultant's monthly invoice will delay the processing of any payments due until the form has been submitted/approved.

12. Prevailing Wage / Certified Payroll

The procedures and time limits outlined in this section are mandatory and are the proposer’s sole and exclusive responsibility. Failure to comply with these procedures will result in deeming the proposal non-responsive.

Proposers shall take cognizance of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq.

(“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public work” and “maintenance” projects. The

Proposer must agree to fully comply with and require its subcontractors/sub-consultants to fully comply with such Prevailing Wage Laws to the extent applicable.

All labor on the project shall comply with applicable provisions of the California Labor Code and

Federal, State, and local laws related to labor. The Prevailing Wage Determination for this contract shall be the effective General Prevailing Wage determination at the date of advertisement of the proposal. The Contractor shall pay California State Prevailing wage, Federal Prevailing Wage, or US Secretary of Labor living wage, whichever is higher for that particular trade. The California General Prevailing Wage Determination can be obtained at www.dir.ca.gov under “Statistics and Research”. Federal labor rates under the Davis Bacon Act can be found at http://www.wdol.gov/.

http://www.dir.ca.gov/ http://www.wdol.gov/

Invitation For Bid #2025-IFB-065 - Ground Power Unit (GPU) Lifecycle Replacement 14

All contractors and subcontractors must furnish electronically certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement). Certified payroll records must be attached to all applicable invoices related to this solicitation.

Labor Requirements

Prevailing wage, affidavit to accompany proposals or bids, nondiscrimination, and affirmative action provisions are to be part of any contract awarded pursuant to this notice.

Per Public Works, Contractor Registration Law [SB 854], Contractors and Subcontractors who intend to bid or perform work on this Project must be registered with the Department of

Industrial Relations. (Information is available at:

http://www.dir.ca.gov/Public-Works/PublicWorksContractorsandSubcontractors.html).

No contractor or subcontractor may be listed on a bid proposal for a public works project

(submitted on or after March 1, 2015) unless registered with the Department of Industrial

Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial

Relations pursuant to Labor Code section 1725.5.

This project is subject to compliance monitoring and enforcement by the Department of

Industrial Relations.

13. Limitations on Use of Public Funds and Airport Revenues

The OIAA is a public entity established to operate, maintain, and develop the Airport. Further, by its operation of the Airport, the OIAA, its contractors, and their employees are subject to regulations and directives issued by the Federal Aviation Administration and other federal and state agencies. This solicitation and any contract issued under it shall be subordinate to, and shall not compromise compliance with, the OIAA’s obligations as a public entity and Airport sponsor. Specifically, without limiting the foregoing, the OIAA is prohibited from appropriating any public money for which there is no authority or enforceable claim, under Article XVI, section 6 of the California Constitution. In the event of any conflict with the OIAA’s obligations, or any ambiguity or duplication of budget or scope of work, the OIAA reserves the right to modify this solicitation and any contract issued under it, including to the extent necessary to ensure the OIAA shall not be liable or pay for any costs that exceed the value of services, goods or facilities provided to the Airport.

14. Liquidated Damages http://www.dir.ca.gov/Public-Works/PublicWorksContractorsandSubcontractors.html

Invitation For Bid #2025-IFB-065 - Ground Power Unit (GPU) Lifecycle Replacement 15 sole and exclusive responsibility. Failure to comply with these procedures will result in deeming the proposal non-responsive.

Liquidated Damages are the specified dollar amount the Proposer/Contractor shall pay to the

OIAA due to the Proposer/Contractor’s failure to complete the Work within the Work

Completion Time or Contract Milestones. If Acceptance of the Work has not occurred on or before any of the Milestone Completion Dates, OIAA will assess Liquidated Damages, as it is and will be impractical and extremely difficult to ascertain the actual damages that OIAA will sustain in the event of and because of such delay. If time limitations for any element/phase of work are not met, Liquidated Damages may be assessed at $5000 per calendar day.

15. Protest of Content and Protest of Award

The procedures and time limits outlined in this section are mandatory and are the proposer’s sole and exclusive remedy in the event of a protest. Failure to comply with these procedures will constitute a waiver of any right to further pursue the protest, including filing a Government

Code claim or legal proceedings

Protests of Solicitation Content

A protest and all required copies relative to the content of this solicitation must be submitted in detail, in writing, signed by the protestor or by a representative of the protestor, and received in the offices of the Ontario International Airport Authority (OIAA) before 5:00 P.M. of the fifth business day after issuance of this solicitation by OIAA.