Q and A Set #1- Election Staffing Services RFP D38B2600021.docx

MARYLAND

STATE BOARD OF ELECTIONS

P.O. BOX 6486, ANNAPOLIS, MD 21401-0486 PHONE (410) 269-2840

William G. Voelp, Chairman Malcolm L. Funn, Vice Chairman Severn E. S. Miller Justin Williams T. Sky Woodward

Linda H. Lamone Administrator

Nikki Charlson Deputy Administrator

Q&A Set #1 Election Staffing Services D38B2600021 07/01/2022

Ladies/Gentlemen:

SBE is issuing this Question and Answer Set #1 in response to the questions asked through June 30, 2022. The statements and interpretations of contract requirements, which are stated in the following questions of potential offers, are not binding on the State, unless the State expressly amends the RFP. Nothing in the State’s responses to these questions is to be construed as agreement to or acceptance by the State of any statement or interpretation on the part of the vendor asking the question as to what the contract does or does not require.

1) How many employees currently work under (or will be anticipated to work under) this contract?

Answer: The quantities in the RFP are the estimates we currently have although it is critical that Offerors realize that there are no guaranteed quantities. The requirements could vary by election or due to unforeseen circumstances such as COVID-19 in the past. As stated in the RFP:

33. Use of Estimated Quantities Unless specifically indicated otherwise in the State’s solicitation or other controlling documents related to the Scope of Work, any sample amounts provided are estimates only and SBE does not guarantee a minimum or maximum number of units or usage in the performance of this Contract.

2) Who are the present vendors?

Answer: 22nd Century Technologies is the present Contractor.

3) How many vendors will be awarded as a result of this solicitation?

Answer: One Contractor with MBE subcontractor(s) necessary to meet the mandatory 30% goal. Note the MBE subcontractor(s) must be performing commercially useful function (http://mdrules.elaws.us/comar/21.11.03.12-1).

4) What are the current billable hourly rates?

Answer: That information is confidential.

5) How much was spent on services last year?

Answer: $1.8 million was spent for the 2020 General Election and $804,066 was spent for the 2020 Primary Election. These amounts may be lower than previous elections due to the pandemic.

6) How much is intended to be spent once the contract is awarded?

Answer: This depends on the selected proposal, and State does not share budgetary information.

7) Is there a prevailing/living wage requirement associated with this project?

Answer: Yes, please refer to Section 4.27 of the RFP and Attachment F which must be completed and submitted with your proposals.

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