Amendment 2- Election Staffing Services RFP D38B2600021.docx

MARYLAND

STATE BOARD OF ELECTIONS

P.O. BOX 6486, ANNAPOLIS, MD 21401-0486 PHONE (410) 269-2840

William G. Voelp, Chairman Patrick J. Hogan, Vice Chairman Malcolm L. Funn Severn Miller T. Sky Woodward

Linda H. Lamone Administrator

Nikki Charlson Deputy Administrator

Amendment #2 Election Staffing Services D38B2600021 08/03/2022

Dear Offerors:

This Amendment #1 is being issued to amend and clarify certain information contained in the above referenced Request for Proposals (RFP). All information contained herein is binding on all Offerors who respond to this RFP. Specific parts of the RFP have been amended. The following changes/additions are listed below; new language has been underlined and marked in bold (i.e., word) and language deleted has been marked with a strikeout (i.e., word).

5.2 Proposal Delivery and Packaging

5.2.1 Proposals delivered by facsimile or hand delivered shall not be considered.

5.2.2 Provide no pricing information in the Technical Proposal. Provide no pricing information on the media submitted in the Technical Proposal.

5.2.3 Offerors must submit Proposals through the State’s internet based electronic procurement system, eMMA.

5.2.4 The Procurement Officer must receive all electronic Proposal material by the RFP due date and time specified in the Key Information Summary Sheet. Requests for extension of this date or time will not be granted. Except as provided in COMAR 21.05.03.02F, Proposals received by the Procurement Officer after the due date will not be considered.

5.2.5 Offerors shall provide their Proposals in two separate envelopes through eMMA following the Quick Reference Guides (QRG) labelled “5 - eMMA QRG Responding to Solicitations (RFP)” for double envelope submissions.

5.2.6 Offerors may submit Proposals by electronic means as described.

1. Electronic means includes e-mail to the Procurement Officer address listed on the Key Information Summary Sheet.

1. Any Offeror wishing to deliver a hard copy (paper) Proposal shall contact the Procurement Officer for instructions.

5.2.7 E-mail submissions

1. All Proposal e-mails shall be sent with password protection.

1. The Procurement Officer will not accept submissions after the date and exact time stated in the Key Information Summary Sheet. The date and time of submission is determined by the date and time of arrival in the Procurement Officer’s e-mail box. Time stamps on outgoing email from Contractors shall not be accepted. Requests for extension of this date or time will not be granted. Except as provided in COMAR 21.05.03.02F, Proposals received by the Procurement Officer after the due date will not be considered.

1. The State has established the following procedure to restrict access to Proposals received electronically: all Proposal documents must be password protected, and the password for the Technical Proposal must be different from the password for the Financial Proposal. Offerors will provide these two passwords to SBE upon request or their Proposal will be deemed not susceptible for award. Subsequent submissions of Proposal content will not be allowed.

1. The Procurement Officer will only contact those Offerors with Proposals that are reasonably susceptible for award.

1. Proposals submitted via e-mail must not exceed 25 Mb. If a submission exceeds this size, split the submission into two or more parts and include the appropriate part number in the subject (e.g., part 1 of 2) after the subject line information below.

1. The e-mail submission subject line shall state the RFP D38B2600021 Election Staffing Services and either “Technical” or “Financial.”

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