Q_&_A_RFP_019-MJ-0326_revised.xlsx
XLSX spreadsheet 14 KB Posted
- Attached to
- Equitable Services for Private Schools
- Solicitation number
- 019-MJ-0326
- Issued by
- Polk County, Florida
About this file
This document is a Questions and Answers record for RFP 019-MJ-0326 issued by the School Board of Polk County, Florida, for equitable services to private schools. The District is seeking proposals to deliver instructional programs in reading, mathematics, science, academic counseling, and other subjects to eligible students in private schools, as well as professional development to private school teachers and parent involvement activities. Respondents must propose all three service components: tutoring, professional development, and parent involvement. A bid opening was scheduled for November 13, 2025, through Microsoft Teams with a link to be provided via VendorLink. The contract term allows for an initial award period with options for four additional one-year renewal periods, contingent upon mutual written agreement and School Board approval. Services are required to be delivered in-person at private school sites, with computer-assisted and blended learning approaches permitted under specified conditions.
The current allocation for Title I services to private schools' proportional share for school year 2025-26 is $1,975,688, subject to change. Vendors will be compensated on an hourly rate basis per teacher or counselor hour for all hours required to operate the program, including direct service time, planning time, teacher training, parent conferences, and meetings with school leadership. Software licenses and additional student computers may be billed separately from instructional hourly rates when applicable. Professional learning materials may be quoted as additional costs outside the hourly rate. Pricing must remain firm for the duration of the contract period, though lower prices may be accepted during optional extensions if market conditions change. The incumbent vendor information is available through bid 032-MJ-0324 on VendorLink. Key clarifications addressed staffing requirements per RFP Section 3.1.a, curriculum alignment standards per RFP Tab 4.c.3, and billing structure details on pages 12-24 of the RFP.
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Q & A RFP 019-MJ-0326
| Question By | Question | Date Asked | Answered By | Answer | Date Answered | |
| Air Tutors, LLC | Is the district looking for any virtual tutoring services at this time? | 10/14/25 13:22 | Yiny Vasquez | Hybrid approach | 11/19/25 | |
| Air Tutors, LLC | Is the district looking for separate Professional Development providers in the content areas? | 10/14/25 13:27 | Yiny Vasquez | Not at this time | 11/19/25 | |
| FACTS Education Solutions | Can you provide the following information about the current vendor(s) currently providing the services within the scope of this RFP? | |||||
| o | Who is/are the current approved vendor(s) of services? | |||||
| o | What is/are the current vendor(s) rates? | |||||
| 10/24/25 15:45 | Mariangelie Jorge | Please go to the bid 032-MJ-0324 at VendorLink. You can see and download any information related this bid which your company was awarded. | 11/5/25 | |||
| FACTS Education Solutions | What is the current allocation for the vendor to provide the Title I Services outlined in this RFP? | 10/24/25 15:46 | Yiny Vasquez | Private Schools' proportional share for SY25-26 is $1,975,688 (subject to change) | 11/19/25 | |
| FACTS Education Solutions | Can you provide the link to the Bid Opening to take place on teams on 11/13/2025? | 10/24/25 15:46 | Mariangelie Jorge | It will be provided this week through Vendorlink. Please check the notifications. | 11/5/25 | |
| 2HR Learning Inc | The RFP specifies that instruction must be delivered in person at private-school sites, with computer-assisted learning permitted if supervised by certified teachers. Can the LEA confirm whether app-based instruction, delivered in person by a certified teacher using adaptive digital tools (e.g., Dash or Alpha apps), meets the definition of “computer-assisted learning” for compliance purposes? | 11/3/25 10:48 | Yiny Vasquez | This will be established through consultation with private schools | 11/19/25 | |
| 2HR Learning Inc | Does the RFP require all instructional staff to hold current state teaching certifications, or would ESSA-qualified paraprofessionals under the supervision of a certified lead teacher meet this requirement? | 11/3/25 10:48 | Yiny Vasquez | RFP section 3.1.a outlines the minimum requirements | 11/19/25 | |
| 2HR Learning Inc | Would the LEA accept curriculum alignment based on MAP/NWEA benchmarks with documented crosswalks to Florida Standards, or is formal state standards approval required prior to implementation? | 11/3/25 10:49 | Yiny Vasquez | Please refer to the RFP Tab 4.c.3 | 11/19/25 | |
| Catapult Learning, LLC | The RFP requests that supplies for parent and family engagement workshops be included. Could you please confirm whether “supplies” refers to take-home learning kits for parents and guardians? | 11/4/25 12:19 | Yiny Vasquez | Yes, however price ranges are acceptable. | 11/19/25 | |
| Catapult Learning, LLC | Take-home learning kits for parents and guardians are customized based on the needs of participating Title I students and families, as well as the specific workshop topics. Because costs can vary depending on the type and scope of the parent engagement activity, could you please confirm whether it is acceptable to list a cost range (e.g., $55–$150 per participant kit) to reflect this variability, or if the district requires a single fixed rate to be listed on the cost form? | |||||
| 11/4/25 12:19 | Yiny Vasquez | Yes, we are open to flexibility | 11/19/25 | |||
| Catapult Learning, LLC | When the district refers to computer-aided instruction, does the district define this as blended learning? For clarification, blended learning is defined as an instructional approach that integrates teacher-led, in-person instruction with technology-based, computer-aided learning experiences. Students engage in both direct instruction from a teacher and independent or small-group learning using digital platforms or software, allowing for differentiated pacing and individualized support. Could the district please confirm that this definition aligns with its understanding of “computer aided instruction” as referenced in the RFP? | 11/4/25 12:20 | Yiny Vasquez | RFP Section 3.4.g outlines the blended approach as an allowable method | 11/19/25 | |
| Catapult Learning, LLC | Since not all schools will request computer-aided instruction, if a school includes this model in its service delivery plan, can the cost of software licenses and additional student computers be billed separately vs. Being included in the providers instructional hourly billing rate? | 11/4/25 12:20 | Mar Jorge | Yes, Reference Section 3.14 C from RFP 019-MJ-0326 | 11/19/25 | |
| Catapult Learning, LLC | In reference to the Professional Development section, Tab 6 a2, which requests that providers outline any samples of materials and/or the use of subcontractors — please confirm whether the district allows providers to include professional learning materials (such as instructional books or Title I professional learning lending libraries) . These materials would be quoted as an additional cost outside of the hourly rate on the cost proposal form. | 11/4/25 12:20 | Yiny Vasquez | Yes, confirmed | 11/19/25 | |
| Catapult Learning, LLC | Please confirm that services will be billable as follows: |
The Customer shall pay the Provider on the following basis: an hourly rate of $[rate proposed on the cost proposal form] per Teacher or Counselor Hour for the provision of Services over the Term. The Hourly Rate is applied per scheduled teacher or counselor hour. Teacher and Counselor hours include all hours required to operate the program, including, but not limited to, direct service time with students, planning time, teacher training, parent conferences, and meetings with non-public school principals and/or classroom teachers.
| Kindly confirm whether the District agrees with this billing structure or requires any modifications to how hours are defined or invoiced. | 11/5/25 8:57 | Mari Jorge | Page 12 to 24 detailed explained the scope of services requested. | 11/19/25 | ||
| Catapult Learning, LLC | Can price escalation occur upon the district exercising the renewal years of the contract? | 11/5/25 10:34 | Mari Jorge | Pricing must be held firmly for the duration of the associated contract period or until all work associated with the contract is complete. By mutual written agreement of the district and the awarded bidder, the contract may be extended to four (4) additional one (1) year periods under the same terms and conditions as the original bid. During the optional extension(s), lower prices may be accepted in the event of changing market conditions. The award term recommendation will be that which is determined to be in the best interest of The School Board of Polk County, Florida. All contract renewal (s) will be upon written agreement and, when applicable, approval of the School Board. District renewal will be in part dependent upon acceptability of cost, coverage, service, provider stability and market conditions. | 11/19/25 |
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