Q_&_A_Report.pdf

Orange County, Florida

Administrative Svcs., Procurement Division Carrie Mathes, Procurement Division Manager

400 E South Street, Orlando, FL 32801

(407) 836-5635

QUESTION & ANSWER REPORT

undefined - Orange County Courthouse Elevator Modernization

QUESTION & ANSWER REPORT

IFB-C No. Y24-747

Orange County Courthouse Elevator Modernization

RESPONSE DEADLINE: April 11, 2024 at 4:00 pm

Monday, April 29, 2024

Approved, Unanswered Questions

Approved, Answers Provided

1. Copper Line (POTS) Replacement

Jan 22, 2024 10:53 AM

Question: Looking through the scope of the project, copper analog line replacement is not specifically called out. Modernization would include replacing elevator call boxes and alarm lines with cell-enabled POTS (plain old telephone systems) replacements. Does this modernization effort include replacing analog lines to the elevators?

Jan 22, 2024 10:53 AM

Answered by Rochelle Chambers: The intent is to transition technology to wireless based technology whenever possible. As such, equipment tied into wireless routers shall be non-propriatary, have code compliant secondary power (battery back up), inclusive of all wireless equipment installation. County will pay for monthly wireless services but Elevator Contractor is required to provide all equipment and installation. In the event anolog line(s) are required to achieve a code compliant and functional project, those shall be furnished by Contractor as well. The county will pay for any monthly anolog phone service. Offer intended solution(s) detail in bid pertaining to this equipment.

Mar 19, 2024 3:18 PM

2. Insurance Requirements

Jan 22, 2024 3:39 PM

Question: Are the insurance requirements listed in 6.1 the same for all subcontractors as well? For example, if my bid is $10M I am required to have $5M in General Liability coverage. If I have a

IFB-C No. Y24-747 subcontractor whose portion of the work is $100,000 are they required to have the same amount, or are they subject to the lower amount in the sliding scale?

Jan 22, 2024 3:39 PM

Answered by Rochelle Chambers: Subcontractors may maintain the smaller limit per the sliding scale.

3. Site Visit

Jan 30, 2024 11:34 AM

Question: Due to size of project we will need additional days to survey the units.

Jan 30, 2024 11:34 AM

Answered by Rochelle Chambers: Additional site visits were available on 2/8/24 and 2/9/24.

4. Additional Site Visits

Jan 31, 2024 9:15 AM

Question: Request site visits minimum of one day to complete all required surveys for a project of this magnitude.

Jan 31, 2024 9:15 AM

Answered by Rochelle Chambers: Additional site visits were available on 2/8/24 and 2/9/24.

5. Material Handling and Storage

Jan 31, 2024 9:16 AM

Question: Please confirm an area for a dumpster will be available on site. Also confirm on site storage availability in tunnels and upper floors.

Jan 31, 2024 9:16 AM

Answered by Rochelle Chambers: This cannot be confirmed as this is on a first come basis.

6. Existing Building Structural Drawing Availability

Jan 31, 2024 9:38 AM

Question: Does the County have any existing building structural drawings available for the floors where elevator machine rooms are located. If not, we will need to know the strength of concrete used in the elevator machine room flooring.

Jan 31, 2024 9:38 AM

Answered by Rochelle Chambers: See Addendum #4 attachements

7. Controllers & Screens

Feb 1, 2024 3:17 PM

Question: Can you please provide information on the type of controllers and video screens on the 6 bank passenger elevators.

Feb 1, 2024 3:17 PM

Answered by Rochelle Chambers: See 142200 2.2A1 for Controllers. CE Electronics for Position Indicator or Floor Anunciator Screens or pre-approved equal, see also 14 22 00 2.14.

8. Builder Risk/All Risk Deductible

Feb 1, 2024 3:28 PM

Question: Section 5.5 states Builders Risk/All Risk coverage deductible not to exceed $25K. Otis’ deductible is $500K. Is this something the county can accept?

Feb 1, 2024 3:28 PM

Answered by Rochelle Chambers: The County may allow a higher deductible than specified but it is contingent upon receiving the subcontractor’s audited financials. If not approved, then the subcontractor would still be obligated to adhere to the specified limits

9. Interim Maintenance

Feb 6, 2024 11:25 AM

Question: Section 18000 beginning on page 54 refers to an interim maintenance period that is to begin prior to construction commencement but does not define "prior". Are we to provide interim maintenance from notice to proceed? Also, there is no specification as to what specific services are to be provided under the interim maintenance period. Also this section should delete all references to escalators and change with the word "elevators". Also advise if elevator #15 which is not part of the project is to be included in interim/warranty maintenance period.

Feb 6, 2024 11:25 AM

Answered by Rochelle Chambers: Intent is to take over maintenance (Interim) on ALL equipment included in the bid package (including E15 that requires no work) the month in which construction begins onsite. Service and Maintenance expectations shall be in accordance with Orange County Maintenance Contract (seperate document to be provided by County). All words "Escalator" shall be changed to "Elevator". Escalators are NOT included in the maintenance contract but E15 is included.

10. Machine Room Access 6 Bank

Feb 15, 2024 5:17 PM

Question: During the walkthrough, access for equipment movement into and out of the “Six Pack” elevator machine room was a concern. Request the owner’s engineer assess the viability of installing a floor hatch between the 23rd floor and the machine room level. Best location identified was just outside of the elevator machine room toward the roof access door on the machine room level, which aligns with just outside of the women’s bathroom on the 23rd floor. Access to the area in between was not available during the walkthrough. If it is possible, the cost offset may result in avoiding costly crane services. If it is possible and determined to be the best option, request the work be reflected on the A&E drawings.

Feb 15, 2024 5:17 PM

Answered by Rochelle Chambers: This is a question of means and methods of construction, which is the responsibility of the Contractor in how he or she completes the work.

11. Machine Room Door for 6 Bank

Feb 15, 2024 5:18 PM

Question: If the hatch is not possible, the roof access door will need to be removed and the opening increased to 60” wide for equipment movement with a crane. It would be recommended that a 60” wide door be reinstalled for future use. Request that work be reflected in the A&E drawings.

Feb 15, 2024 5:18 PM

Answered by Rochelle Chambers: This is a question of means and methods of construction, which is the responsibility of the Contractor in how he or she completes the work.

12. Electrical

Feb 15, 2024 5:18 PM

Question: Can an electrical 1 line diagram be provided that shows the source of power for all of the elevators?

Feb 15, 2024 5:18 PM

Answered by Rochelle Chambers: No one-line drawing will be provided. Circuits are called out on the drawings feeding the elevators.

13. Emergency Power

Feb 15, 2024 5:19 PM

Question: Request Point of Contact information for the Quantum system maintainer, Schnieder Electric.

The elevators will need signals for emergency power and elevator pretransfer from the system.

Feb 15, 2024 5:19 PM

Answered by Rochelle Chambers: Refer to the contract documents. The existing system will have those connections.

14. Internet Connections

Feb 15, 2024 5:20 PM

Question: The new elevators will require IP addresses for each of the new elevators for 2 way video communication. Request location of where the internet connection from the building will be provided for each elevator.

Feb 15, 2024 5:20 PM

Answered by Rochelle Chambers: The IP addresses and locations to connect to the internet for each elevator will be determined and coordinated with the County Information Systems Services for exact locations.

15. Sump Pumps

Feb 15, 2024 5:21 PM

Question: Are the sump pumps in the pits in elevators A, F, 9, 10, 11 & 12 confirmed to be operational?

Are they to be retained or replaced?

Feb 15, 2024 5:21 PM

Answered by Rochelle Chambers: Replace all sump pumps where currently installed/existing as their current operation may not be accurate by the time the project is complete.

16. Motorized Damper

Feb 15, 2024 5:21 PM

Question: There is a motorized weather door at the top landing of elevator 24. Is there to be any work done to that door system?

Feb 15, 2024 5:21 PM

Answered by Rochelle Chambers: No.

17. Security for 6 Bank Elevators

Feb 15, 2024 5:23 PM

Question: Please confirm the only security provisions in the hall for these elevators is the PIN Code access on the Destination Operating Panels at the landings. Is there any other security interface required?

Feb 15, 2024 5:23 PM

Answered by Rochelle Chambers: No additional security interface.

18. Revised Order of Installation

Feb 16, 2024 1:43 PM

Question: In the meeting it was discussed starting with the Judges' elevators first. That is not how the bid documents are laid out. Is the County planning on sending out a revised document showing in which order they want the elevators installed?

Feb 16, 2024 1:43 PM

Answered by Rochelle Chambers: Judges elevators will have first priority. All other elevators will remain in order as shown in the bid documents.

19. Network Infrastructure And Cabling

Feb 16, 2024 5:58 PM

Question: Can the cableways in the underground tunnels be used to run the elevator management system network cables/fiber? Is there any existing network infrastructure in place that can be used for the elevator management system and 2-way video communications (i.e. previously run spare network cable or fiber intended for future use)?

Feb 16, 2024 5:58 PM

Answered by Rochelle Chambers: No, to the use of the cableways. Network infrastructure to be determined and coordinated with County ISS for exact location.

20. Static Lanterns 6 Bank

Feb 19, 2024 4:03 PM

Question: Can the existing static ID Lanterns in the 6 bank be retained

Feb 19, 2024 4:03 PM

Answered by Rochelle Chambers: Yes

21. Machines

Feb 19, 2024 4:04 PM

Question: Can the machines be retained and refurbished?

Feb 19, 2024 4:04 PM

Answered by Rochelle Chambers: No

22. Destination Dispatch

Feb 19, 2024 4:04 PM

Question: When will the new Destination Dispatch have to be installed? At the beginning or end of the project?

Feb 19, 2024 4:04 PM

Answered by Rochelle Chambers: At the beginning of the Project.

23. Fixtures

Feb 19, 2024 4:07 PM

Question: Can fixtures be OEM or are they required to be Innovation?

Feb 19, 2024 4:07 PM

Answered by Rochelle Chambers: Innovation

24. No subject

Feb 23, 2024 12:43 PM

Question: Does this project include interim, warranty and long term maintenance?

Feb 23, 2024 12:43 PM

Answered by Rochelle Chambers: See Section 018000 and previous Design Team Clarification on this topic

25. Freight Elevator

Feb 23, 2024 2:03 PM

Question: Can the machine scope for the freight elevator be changed from Gearless to Geared?

Otherwise Otis wil quote to retain (refurbish) machined.

Feb 23, 2024 2:03 PM

Answered by Rochelle Chambers: Yes.

26. Project Completion

Feb 26, 2024 12:22 PM

Question: The project summary says work shall commence 14 days after NTP and be completed 365 days from NTP. There is a significant lead time for materials and based on the number of crews outlined in the bid, we expect the project to take somewhere around 2 years of on site work to complete. Since liquidated damages are based completion time, please revise or advise if final schedule is to be worked out upon contract award.

Feb 26, 2024 12:22 PM

Answered by Rochelle Chambers: County shall adjust proejct completion to be realistic to project size and complexity. Design team believes that a realistic duration of the project doing 3 elevators at a time shall result in a 36 month Contract period, which allows for material procurement period and construction period. Liquidated damages should be imposed upon this timeline.

27. Supervision

Feb 26, 2024 12:23 PM

Question: Bid documents state that an on site superintendent is required. Please confirm an on site working foreman is acceptable.

Feb 26, 2024 12:23 PM

Answered by Rochelle Chambers: Yes.

28. Copper Line (POTS) Replacement

Feb 26, 2024 4:13 PM

Question: Is POT's replacement included in the scope of this project? Elevator phone box lines etc...

Feb 26, 2024 4:13 PM

Answered by Rochelle Chambers: This was previously answered.

29. Sequence

Feb 23, 2024 1:17 PM

Question: Please provide official modernization sequence schedule for this project?

Feb 23, 2024 1:17 PM

Answered by Rochelle Chambers: Judges elevators will have first priority. All other elevators will remain in order as shown in the bid documents.

30. Bid Due Date

Jan 19, 2024 4:47 PM

Question: Due to the cost and complexity of the bid, coupled with asking the elevator contractor to act as prime contractor on the job we request a bid extension to March 8, 2024 to allow adequate time for acceptance and evaluation of related trade bids and to allow time for all required internal evaluations and approved required for a bid of this cost magnitude.

Jan 19, 2024 4:47 PM

Answered by Rochelle Chambers: The Bid has been extended to April 11, 2024.

Mar 19, 2024 3:49 PM

31. Bid Due Date

Jan 30, 2024 11:29 AM

Question: Due to the size of the project we will need more time to provide a bid. Can the Bid Due Date be pushed out?

Jan 30, 2024 11:29 AM

32. Bid Due Date

Feb 19, 2024 4:06 PM

Question: Bid due date needs to be extended again. I have not received any answers to my questions.

We will require an extension passed the March 7th deadline.

Feb 19, 2024 4:06 PM

33. No subject

Mar 28, 2024 3:10 PM

Question: Please provide a copy of the Orange County Maintenance Contract and specify the term (years). Also, we’ll need to know specifically when the long term contract begins as it relates to the interim and warranty period.

Mar 28, 2024 3:10 PM

Answered by Rochelle Chambers: Please refer to the responses for Question #9 and Question #24. We have also attached a copy of the elevator maintenance contract scope of work for review. See Addendum #5 Please visit our Orange County Vendor Services website for the existing Orange County Elevators and Escalators Maintenance Service Term Contract link provided in Addendum 5

Mar 28, 2024 3:37 PM