PWS for Propane Delivery and Tank Rentals dtd 09092026.pdf

PERFORMANCE WORK STATEMENT (PWS)

PROPANE DELIVERY/PROPANE TANK LEASING FOR

HOWARD A. HANSON AND MUD MOUNTAIN DAMS

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide propane and propane tank leasing at Howard A. Hanson Dam (HAHD), Ravensdale, WA and Mud Mountain Dam (MMD), Enumclaw, WA. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform propane delivery and leasing of propane tanks at HAHD and MMD as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background:

HAHD: This project is located on the upper reach of the Green-Duwamish River in King County, 63.76 river miles above the mouth. It is in the city of Tacoma’s municipal watershed 35 road miles east of Tacoma, 6 miles upstream from Palmer, and 24 miles from Mud Mountain Dam. This project is protected from public access. The facility provides flood protection within the Green-Duwamish watershed.

MMD: This project is located on the White River, six miles upriver and southeast of Enumclaw and 38 miles east of Tacoma. The facility provides flood risk reduction within the White River watershed, in addition, a new fish passage facility has been constructed approximately six miles downstream of the dam and is used to capture salmonids for trucking above the dam where they are released.

U.S. Army Corps of Engineers, Howard A. Hanson Dam 36932 SE Green River Headworks Road Ravensdale WA 98051

U.S. Army Corps of Engineers, Mud Mountain Dam 30525 SE Mud Mountain Road Enumclaw WA 98022-8010

9/9/2026

1.3 Objectives: The objective of this contract is to provide propane delivery and leasing of propane tanks for both projects, in accordance with this contract.

1.4 Scope: Services include:

1.4.1 HAHD. Lease of tanks not required for HAHD.

Delivery of propane to one (1) 500-gallon HAHD owned tank as follows:

- OCTOBER through MARCH – automatic delivery every two (2) weeks.

On occasion, additional deliveries will be required. These deliveries shall be made within 48 hours of receiving notification from the project POC.

- APRIL through SEPTEMBER – automatic delivery once every month. On occasion, additional deliveries will be required. These deliveries shall be made within 48 hours of receiving notification from the project POC.

1.4.2 MMD. Lease of four (4) tanks, three (3) - 500 gallon & one (1) - 250 gallon. Of these four (4) tanks, one (1) 500-gallon tank needs to be compatible with nozzle located at MMD. If tank is not compatible with our nozzle, then nozzle shall be furnished to MMD at no additional cost.

Delivery of propane to four (4) tanks – the three (3) 500-gallon leased tanks and one (1) 500-gallon MMD owned tank as follows:

- NOVEMBER through MARCH – automatic delivery every two (2) weeks. On occasion, additional deliveries will be required. These deliveries shall be made within 48 hours of receiving notification from the project POC.

- APRIL through OCTOBER – on an on-call basis. These deliveries shall be made within 48 hours of receiving notification from the project POC.

1.5 Period of Performance: The contractor shall be required to commence work under this Scope of Work within thirty (30) days after receipt by the Contractor of the signed purchase order. The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year 28 September 2026 – 27 September 2027 or TBD based on date of award.

Option Year I 28 September 2027 – 27 September 2028 Option Year II 28 September 2028 – 27 September 2029 Option Year III 28 September 2029 – 27 September 2030 Option Year IV 28 September 2030 – 27 September 2031

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Two (2) copies (one each to KO and COR) of the comprehensive written QCP shall be delivered, within 15 days after contract award, to the KO and COR and within five (5) working days when changes are made thereafter. After acceptance of the QCP, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: If the recognized holiday(s) fall on a scheduled propane delivery day, the contractor will deliver propane on the next business day.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 a.m. to 3:30 p.m., Monday thru Thursday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at:

U.S. Army Corps of Engineers, Howard A. Hanson Dam 36932 SE Green River Headworks Road Ravensdale WA 98051

U.S. Army Corps of Engineers, Mud Mountain Dam

30525 SE Mud Mountain Road Enumclaw WA 98022-8010

1.6.6 Type of Contract: The government will award a firm Fixed Price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract shall adhere to the security requirements below as well as the security procedures for HAHD and MMD.

a. HAHD. Contractor personnel performing work under this contract shall adhere to the HAHD and Tacoma Public Utilities (TPU) security procedures. Access to the project site is controlled by a manned security gate. Contractor shall coordinate with on‐ site personnel and TPU security to secure regular access to the project‐site.

b. MMD. Contractor personnel performing work under this contract shall adhere to the MMD security procedures. Access to the project site is controlled by a security gate maintained by the Administrative staff at the project office.

c. General security requirements and guidance. The security requirements described below apply to all contract personnel (including employees of the prime

Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the

Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health

Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

d. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See

Something, Say Something. All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

e. Pre-screen candidates using E-Verify Program. Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility

Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-erify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i).

An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility

Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.6.7.1 Physical Security: NA

1.6.7.2 Key Control: NA

1.6.7.3 Lock Combinations: NA

1.6.8 Special Qualifications: NA

1.6.9 Post Award Conference/Periodic Progress Meetings: NA

1.6.10 Contracting Officer Representative (COR): NA

1.6.11 Key Personnel:

a. The following personnel are considered key personnel by the government: Warren Douglas, Dam Equipment Mechanic Supervisor and Steven Bjerk, Lead Dam https://www.e-/

Equipment Mechanic (206-764-6975); Rick Emry, Dam Equipment Mechanic Supervisor and John Kelly, Lead Dam Equipment Mechanic, MMD (206-764-3717) and Nathan Malmborg, Project Biologist (206-316-3021). The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 a.m. to 3:30 p.m., Monday thru Thursday, except recognized holidays or when the government facilities are closed from administrative reasons.

b. Invoices for payment must be sent to:

U.S. Army Corps of Engineers Mud Mountain Dam ATTN: Anne Holdener 30525 SE Mud Mountain Road Enumclaw WA 98022

Or anne.holdener@usace.army.mil

1.6.12 Identification of Contractor Employees: NA

1.6.13 Contractor Travel: NA

1.6.14 Other Direct Costs: NA

1.6.15 Data Rights: NA

1.6.16 Organizational Conflict of Interest: NA

1.6.17 PHASE IN /PHASE OUT PERIOD: There will be a 15-day phase-in/phase-out period from the date of contract award for the incoming contractor to set their tanks and the outgoing contractor to remove their tanks. Both the incoming and outgoing contractors must work together to ensure both projects are not without propane at any time.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HAHD Howard A. Hanson Dam HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer MMD Mud Mountain Dam NTP Notice to Proceed OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TPU Tacoma Public Utilities

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will not provide services for the installation of the equipment, except for responding to task specific requests for information.

3.2 Facilities: NA

3.3 Utilities: NA

3.4 Equipment:

a. The Government (MMD) will provide a nozzle that must be compatible with one (1) of the Contractor’s leased 500-gallon tank. If Contractor’s leased tank is not compatible with the Government’s nozzle, then nozzle shall be furnished to MMD at no additional cost.

b. The Government (HAHD) will provide one (1) 500-gallon tank.

3.5 Materials: NA

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all equipment, propane tanks and services required to perform work under this contract.

4.2 Secret Facility Clearance: NA

4.3. Materials and Services: The Contractor shall provide propane tanks necessary to furnish the government with a complete and fully functioning heating system. General list of items to be furnished:

FOR BASIC SCOPE OF WORK LEASING OF TANKS:

HOWARD A. HANSON DAM –

• Tank leasing is NOT required for HAHD (Propane will be delivered to one

(1) 500-gallon Government-owned tank).

MUD MOUNTAIN DAM –

• Leasing: Lease of four (4) propane tanks: three (3) 500-gallon tanks and one (1) 250-gallon tank.

• Nozzle Compatibility: One (1) leased 500-gallon tank must be fully compatible with the nozzle located at MMD. If the leased tank is not compatible with the existing Government nozzle, the Contractor shall furnish a compatible nozzle to MMD at no additional cost to the Government.

4.4. Equipment: The Contractor shall supply all equipment necessary to comply with this contract to include propane delivery truck and propane.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide

For the Basic Scope of Work:

Propane and propane tanks for the Government so that employees and visitors to the project sites have the ability to keep warm during the winter months. Leasing of tanks and delivery of propane at both HAHD and MMD will be in accordance with the requirements in Part 4.

5.2. Task Heading. NA

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals and local policies and procedures.

EM 385-1-1, 2024 – USACE Safety and Health Requirements Manual

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required— usually a shall statement)

Standard PERFORMANCE

THRESHOLD (THIS IS

THE MAXIMUM ERROR

RATE. IT COULD

POSSIBLY BE “ZERO

DEVIATION FROM

STANDARD”)

Method of Surveillance

PRS # 1.

The contractor shall provide propane to a 500-gallon project owned tank at HAHD automatic delivery every two

(2) weeks during the months of November thru March.

The contractor provides automatic delivery propane every two weeks (November thru March) HAHD.

Zero deviation from the standard.

100% periodic inspection, random surveillance by Project POCs

PRS # 2.

The contractor shall provide propane to a 500-gallon project owned tank at HAHD once every month and on an on-call basis during the months of April thru September.

The contractor provides propane on an on-call basis (April thru September) HAHD.

100% periodic inspection, random surveillance by Project POCs

PRS # 3.

The contractor shall lease three (3) 500-gallon propane tanks and one (1) 250-gallon propane tank (total of four (4) leased tanks at MMD, monthly.

The contractor provides four leased propane tanks, monthly.

Three (3) 500-gallon tanks and one (1) 250-gallon tank.

100% periodic inspection, random surveillance by Project POCs

PRS # 4.

The contractor shall provide propane to four (4) 500-gallon tanks, three (3) leased from contractor and one (1) project owned tank every two (2) weeks during the months of November thru March.

The contractor provides automatic delivery propane every two weeks (November thru March) MMD.

Zero deviation from the standard.

100% periodic inspection, random surveillance by Project POCs

PRS #5.

The contractor shall provide propane to four (4) 500-gallon tanks, three (3) leased from contractor and one (1) project owned tank at MMD on an on-call basis during the months of April thru October.

The contractor provides propane on an on-call basis (April thru October) MMD.

100% periodic inspection, random surveillance by Project POCs