Instructions to Quoters.pdf

Instructions to Quoters

1. REPRESENTATIONS AND CERTIFICATIONS CONTAINED HEREIN MUST BE

COMPLETED BY QUOTERS AND RETURNED WITH QUOTES:

IF YOUR REPRESENTATIONS AND CERTIFICATIONS ARE REGISTERED IN THE

“SYSTEM FOR AWARD MANAGEMENT” (SAM) CHECK HERE . IF NOT,

YOU CAN REGISTER ONLINE AT www.sam.gov

2. Subject line for emailed quote shall be marked as follows:

W912DW26QA073 – Propane Delivery and Tank Rental for HHD/MMD

3. AMENDMENTS NUMBERED________HAVE BEEN RECEIVED

4. Faxed or mailed quotes will NOT be accepted. Email quotes shall be accepted before closing at e-mail address monique.a.paano@usace.army.mil. See block 8 of the SF1449 for closing date and time.

5. The contractor receiving an award is required to be registered in the SAM (System for Awards

Management)

6. PROSPECTIVE CONTRACTORS: Contractors are required to be registered in the System for Awards

Management (SAM) for awards resulting from solicitations.

“Registered in the System for Award Management (SAM) database means that –

(1) The offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as the data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM database;

(2) The offeror has complete the Core, Assertions, and Representations and Certifications, and Point of Contact sections of the registration in the SAM database.

(3) The Government has validated all mandatory fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

(4) The Government has marked the record “Active”.

This rule more efficiently implements the Debt Collection Improvement Act of 1996, as it requires contractors to be registered in SAM for consideration of future solicitations, awards, and payment.

Registration is required prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement from a solicitation.

LACK OF REGISTRATION IN THE SAM DATABASE WILL MAKE A QUOTE INELIGIBLE

FOR AWARD.

The web site may be accessed at www.sam.gov

7. Award shall be made to the lowest priced, responsible vendor, whose quote conforms to the requirements of the solicitation. For details, See Provision 52.212-2, EVALUTION – COMMERCIAL ITEMS, included in the solicitation.

8. Required Submittals:

a) Instruction Page (2 pages)

Paragraph 1 – Indicate if you are registered in SAM (System for Award Management) Paragraph 3 – Must acknowledge any/all amendments to the solicitation.

Paragraph 9 – Must fill in all company information requested http://www.sam.gov/ mailto:monique.a.paano@usace.army.mil http://www.sam.gov/

b) Fill in all pricing information.

c) FAR Provision 52.212-3 Alt I OFFEROR REPRESENTATIONS AND CERTIFICATIONS

(JUN 2008)

d) Required Submittal: See Provision 52.212-2, EVALUATION – COMMERCIAL ITEMS, included in the solicitation.

All of these must be filled in and returned in order to be eligible for evaluation.

DO NOT return the rest of the solicitation form.

9. The contractor is required to provide the following information with your quote:

Federal Taxpayer’s ID Number:

Unique Entity ID (UEI) Number:

CAGE Code Number This requires registration in SAM, web site for registration is www.sam.gov Remit to Address:

Company Name:

Address:

City/State/Zip:

Phone & Fax Numbers:

Point of Contact:

E-Mail Address:

10. All quoted items must meet the requirements of the Request for Quote (RFQ) including specifications stated in all attachments. All quotes shall remain valid for 60 days.

11. All inquiries and/or comments should be submitted to Monique Paano via email at Monique.a.paano@usace.army.mil no later than 3 working days prior to the RFQ closing date for consideration or action taken prior to receipt of quotes. For timely submitted inquiries, responses may be posted as an amendment to the solicitation via SAM at www.sam.gov prior to RFQ closing date. Contractors are responsible for review of the SAM website for any posted amendments to this RFQ.

http://www.sam.gov/ mailto:Monique.a.paano@usace.army.mil http://www.sam.gov/