PWS for ISO 50001 20 JAN 2021.docx

PERFORMANCE WORK STATEMENT (PWS)

ISO 50001 PROGRAM FOR WARNER ROBINS

AIR LOGISTICS COMPLEX (WR-ALC)

20 January 2021

1.0 Description of Services. The Contractor shall provide personnel, equipment, tools, materials, supervision, and services (except items listed in Section 3, Government Furnished Property/Material/Equipment (GFP/GFM/GFE) and Services) to provide Strategic Energy Manager (SEM) expertise to implement and achieve certification of the most recent International Organization for Standardization (ISO) 50001 Energy Management System (EnMS) for the WR-ALC at Robins Air Force Base (AFB), GA.

1.0.1 The Contractor shall provide personnel, equipment, tools, materials, supervision, and services (except items listed in Section 3, Government Furnished Property/Material/Equipment (GFP/GFM/GFE) and Services) to provide sustainment of the most recent International Organization for Standardization (ISO) 50001 Energy Management System (EnMS), and provide expertise for the continued sustainment of a robust ISO 50001 program.

1.0.2 The WR-ALC’s intent is that the EnMS will expand into every Group of WR-ALC and eventually to every high-energy use facility. WR-ALC has five groups: AMXG (Aircraft Maintenance Group), CMXG (Commodities Maintenance Group), EMXG (Electronics Maintenance Group), MXSG (Maintenance Support Group), SWEG (Software Engineering Group), and over 50 major industrial facilities, many of which are high-energy users. The SEM will fully identify and implement the ISO 50001 support structure and initiatives necessary to achieve and maintain ISO 50001 certification, provide for training, and provide for two annual audits. This includes the identification and onboarding of additional Significant Energy Uses (SEUs) and the development of a Complex-wide WR-ALC baseline energy models and performance indicators IAW Superior Energy Performance (SEP) requirements. This contract shall include labor to provide credible energy metering data collection, which will be required to develop baselines and updates, linear regression analysis modeling, validation of energy usage changes, deviation evaluations, and energy performance tracking.

1.1 Purpose. The purpose of this effort is to provide WR-ALC with SEM energy expertise and support in achieving and sustaining ISO 50001 certification. This is in alignment with WR-ALC 2018 Strategic Goal 1.4 and Air Force Materiel Command (AFMC) Energy Assurance Plan. The objective of these requirements is to guide a shift within the WR-ALC culture by:

1.1.1. Making energy management a formal part of the WR-ALC’s management processes,

1.1.2. Integrating the consideration of energy performance into all WR-ALC functions, and

1.1.3. Infusing energy awareness throughout the WR-ALC’s workforce from Senior Leaders down to shop workers.

This effort is designed to facilitate continuous improvement of the ISO 50001 EnMS as it is integrated into WR-ALC management structure, regulations, and standards so that over time it becomes a self-sustaining operating system in every Group within the WR-ALC.

1.2 Scope. The Contractor shall act as a SEU champion/facilitator for each of the below listed activities.

1.2.1 Meet with the SEU team at least four times per option year.

1.2.2 Engage in telecom with the WR-ALC Energy Office on an established schedule.

1.2.3 Develop and update the energy SharePoint site.

1.2.4 Perform resource energy audits including report of findings and recommendations.

1.2.5 Develop a program guide document.

1.2.6 Develop an integrated master schedule.

1.2.7 Provide training to various energy teams.

1.2.8 Facilitate discussions.

1.2.9 Participate in energy team meetings.

1.2.10 Coach various energy groups.

1.2.11 Work with and advising the energy WR-ALC Energy Office on ISO 50001.

1.2.12 Develop various energy communications strategies.

1.2.13 Provide annual Internal Audit training.

1.2.14 Provide technical assistance to all ISO 50001 support activities.

1.2.15 Support activities include, but are not limited to, advice on document control, support EnMS updates, and significant deviation response. A more comprehensive scope is covered under Contractor Requirements.

1.3 Background. WR-ALC is a depot consisting of over 50 heavy industrial facilities for the manufacturing, overhaul, and repair of thousands of weapon system parts and entire aircraft. Additionally, the depot has many other industrial facilities with less intense energy operations that support software, and electronic components. The current Air Force (AF) energy program requires energy conscious actions, implementation, sustainment, and certification to ISO 50001 energy management system.

1.3.1. WR-ALC is currently not certified as ISO 50001. The current ISO 50001 framework includes identification of building operations as Significant Energy Uses (SEUs). Significant work is required to continuously improve the framework and demonstrate a functioning process to meet the requirements for the ISO 50001 standard and for recertification for each ISO 50001 revision. Follow-on actions and investments to sustain and improve the energy program requires dedicated attention to achieve a cultural shift. During the first year (base year) of this contract certification to the most current ISO 50001 standard is required. The Contractor shall provide support for certification to this standard.

1.3.2. Currently, monthly facility energy is partially obtained through a combination of manual reading and pulling the data out of a reading system or off of a network. Process meters have recently been installed in facilities but are not currently being read. The quality of the energy metering data has been established as reliable only for annual energy consumption for electric and natural gas. Most of the steam is not metered. Disciplined energy monitoring requires accurate and consistent monthly energy usage data for electric, natural gas, and steam. Improved metering data collection and analysis is required to track and monitor WR-ALC energy performance, to monitor energy consumption and document reductions, and to properly demonstrate energy performance for ISO certifications.

1.4 Contractor Requirements. All products developed under this contract shall be considered Government property and shall have no license encumbrances. All data shall be developed and provided in accordance with the data rights clauses identified in this contract. Unless the Contractor has expressed a claim to providing data to the Government with less than unlimited data rights, the Government will assume unlimited data rights (see DFARS clause 252.227-7013 for definition of data rights). The Contractor shall provide energy engineering/technical services for the efforts described within Section 3.1 below.

1.4.1 The Contractor shall provide expert SEM support for implementation of all requirements and guidelines of ISO 50001 to sustain annual ISO 50001 certification. The Contractor shall have the knowledge, skills, and experience to achieve each requirement identified in this contract. The Contractor shall provide consultation, as needed, on terms and requirements of the most current ISO 50001 standard. The Contractor shall identify all requirements of each new revision of the ISO 50001 standard, identify required changes to existing documents, prepare any new documents, and conduct a thorough review of the entire WR-ALC EnMS for audit readiness. The Contractor shall engage with Base personnel, management and senior leaders (when required), and with the WR-ALC Energy Managers on a routine bases to ensure that all ISO 50001 elements are documented and functioning correctly to maintain certification. The Contractor shall ensure that a rigorous and disciplined approach to strategic energy management is adhered to at WR-ALC and that all of the structure and discipline is established and is mature for successful retention of ISO certification.

1.4.2. The Contractor shall develop an ISO 50001 program guide specific to the EnMS at WR-ALC. This program guide shall include flow charts, written procedures, and contact information, as applicable, to enable successful program execution and sustainment by the WR-ALC Energy Office. This guide shall follow the sequence of the most current ISO 50001 standard with corresponding paragraph numbering and titles as appropriate. Reference to other detailed documents may be included where appropriate to avoid duplication. One part of the program guide shall include a Table of Contents listing of all EnMS documents, each showing frequency and date for document review (e.g., annual, 25 June), and author. Below each formal document, list supporting documents, spreadsheets, reports, etc. Link each document (both formal and supporting) in this This Table of Contents to supporting text detailing information such as supporting office/s, person/s, office location, contact information, notes, and etc. This program guide shall be professionally formatted and all final documents shall be easily editable with Microsoft Office Suite applications. This program guide shall also serve as a basic document continuity book. (CDRL A006, DI-MGMT-80368A/T, Status Report)

1.4.3. During the Base/first year the Contractor shall facilitate transition of WR-ALC EnMS to the most current ISO 50001 standard and ensure that WR-ALC is fully prepared for the internal audit and any recertification audits.

1.4.4. The Contractor’s SEM shall work both on site and remotely to achieve these requirements.

1.4.5 ISO 50001. The Contractor shall provide an implementation plan/schedule with major milestones for this contract, working within the AF and WR-ALC business structure and protocol. This implementation plan shall be reviewed by the WR-ALC Energy Office. The Contractor shall revise as needed, and finalize upon Energy Office approval. (CDRL A005, Briefing Materials, DI-MGMT-81605/T)

1.4.6 Annual ISO 50001 Audits. The Contractor shall organize, schedule, and fund all required audits including all fees, related travel, lodging, per diem, and other expenses for each audit. An Internal Audit shall be conducted on-site annually by a minimum of one ISO 50001 auditor, from an outside source, who shall serve as the lead auditor and may be assisted by one or two on-base WR-ALC Quality Auditors. Stage 1 Readiness and Stage 2 Recertification audit (this is one audit) shall be scheduled in every three years. Surveillance audits shall be scheduled in years between recertification audits. Recertification and Surveillance audits shall be conducted by an ANAB accredited ISO Certification Body. The Contractor shall be on-site during each on-site audit event to support the Energy Office and help facilitate audit activities. The Contractor shall ensure results of each audit are published and properly communicated, including any audit reports. Reports shall be provided by email following the audits. (CDRL A006, Status Report, DI-MGMT-80368A/T)

1.4.7 Integrated Master Schedule (IMS). The Contractor shall provide an IMS with the objective of insuring that all the elements of the WR-ALC EnMS are conducted on time to meet ISO 50001 requirements. The scheduling goal is to pace the EnMS activities throughout the year so that they are manageable, to avoid crisis management, and to reduce risks of forgotten elements. The IMS is expected to have enough detail to identify required activities each week. The Contractor shall contact the Energy Managers to determine the weeks they will not be in the office to conduct EnMS business for IMS. The IMS starting point will be one week after the certification/re-certification/surveillance audit. The IMS shall be calendared, show time periods for completion of each element, show relationship/dependencies, highlight major milestones, etc. The IMS will need to include simple activities, such as document reviews, so they can be reviewed according to their scheduled cycle. IMS shall be constructed using MS Projects. The Contractor shall obtain government approval to use any other software. Recurring activities such as SEU team meetings, energy team meetings, and telecoms can be identified separately. The Contractor will periodically review Energy Manager’s progress in relation to the IMS and identify improvements for follow-on updates. Each contract year the IMS shall be updated with improvements. (CDRL A004, Quality Audit Site Visit Schedule, DI-SESS-81925/T)

1.4.8 Audit Reports and Nonconformance Actions. The Contractor shall ensure the auditors prepare and conduct a pre-audit and a post-audit briefing with senior management in conjunction with each on-site audit. Non-conformance items and concerns will be discussed at the post-audit briefing. Final or Official audit reports shall be provided following each audit and each audit phase. (CDRL A006, DI-MGMT-80368A/T, Status Report).

1.4.8.1. The Contractor shall fully support and engage in the resolution of nonconformances as required by the Energy Manager and address concerns/improvements identified for the EnMS during each audit process. This may include the revision of EnMS documents, the completion of records, or the interactions with various WR-ALC offices to guide and manage completion of nonconformance elements.

1.4.9 Significant Energy Uses (SEUs) Support. The Contractor shall play a major role in selecting and establishing successful SEUs. This includes but is not limited to planning, executing, sustaining, and training to ensure each SEU team successfully develops objectives, tasks, and achievable energy reduction Action Plans, measurable energy reduction goals, and documented engineering estimated energy reduction values for each task showing how it contributes to the SEU energy reduction goal. The Contractor shall conduct training and guidance for each SEU team in accordance with ISO 50001 and SEP standards which includes consistent communication with SEU teams and guidance through each SEU process. This may include, but is not limited to, follow-up training, guidance, and goal setting encouragement for pre-year established SEU teams no less than quarterly. The Contractor shall provide the guidance to ensure that measured energy savings for each SEU will be available at the surveillance and certification audits. The Contractor shall be aware and attentive to the pace of government processes when judging ability for SEUs to achieve demonstrated energy reduction. The Contractor shall ensure the Energy Manager and each SEU team understand the timing for completion of the major milestones to achieve measured energy reduction goals.

1.4.9.1. The Contractor shall request training facility two (2) months in advance with the Facility Manager(s), 402 MXSG/MXDEA Office.

1.4.10 Energy Models and Energy Performance Indicators. The Contractor shall provide technical engineering services for baseline energy models (using linear regression) development, with multiple variables and coefficients to allow adjustments for changes in weather, seasons, business activity cycles, meter-reading intervals, and other conditions. As performance or energy usage changes significantly the Contractor will adjust the models to more accurately reflect energy usage. An aggregate Energy Baseline Model and Energy Performance Indicator (EnPI) shall be developed and maintained/updated for WR-ALC within EnMS boundaries. An Energy Baseline Model and “Energy Metric” (performance indicator) shall be developed and maintained/updated for each SEU (existing and new). The Contractor shall develop control charts to track energy performance using a ratio of baseline energy model over measured energy usage for the EnPIs. This ratio should be bounded by upper and lower control limits. This allows easy identification of significant deviations in energy performance. The models/charts EnPI and Energy Metrics will be provided to the WR-ALC Energy Office and SEU team leads. The SEM and technical engineer shall demonstrate and coach various management and energy related teams on how to utilize these energy measurement modeling to assist in energy saving initiatives, and how to evaluate variations. The SEM will work with the energy office and update the charts as needed and assist in tracking the data until each model owner is capable of updating their own model data. The energy modeling must be in accordance with SEP measurement and verification protocol. Details on model development and use shall be included in the most current ISO 50001 EnMS documents. The technical engineer shall show how to use the EnPIs to show energy reduction or demonstrate other methods for showing energy reduction. (CDRL A005, Briefing Materials, DI-MGMT-81605/T))

1.4.11 ISO 50001 Program Management. The Contractor shall provide EnMS program oversight to ensure all elements of WR-ALC EnMS is functioning properly for successful audits to consistently achieve the most current ISO 50001 certification and sustainment. The Contractor shall conduct a comprehensive review of each EnMS document twice per year, prior to the internal and the surveillance/recertification audits, to ensure that all elements of the most current ISO 50001 standard are in compliance. The Contractor shall also access the overall health of the EnMS and provide a risk assessment. This includes, but is not limited to: overall progress of ISO 50001 requirements, all documentation, adequate preparation for audits, cultural engagement, SEU teams progress, energy reduction, EnPIs, Management Engagement, etc. The WR-ALC Energy Office will assist in matters requiring their direct involvement.

1.4.11.1. The Contractor shall generate presentation materials as required to aid the discussion of technical issues and management briefings. (CDRL A005, Briefing Materials, DI-MGMT-81605/T)

1.4.11.2. The Contractor shall provide development support for a SharePoint Energy site. The contractor shall provide support by:

1.4.11.2.1. Documented best practices.

1.4.11.2.2. Uploading ISO documentation.

1.4.11.2.3. Developing procedures for updating SharePoint from official government records management site.

1.4.11.2.4. Automating updates, if possible.

1.4.11.2.5. Developing and publishing rules for the SharePoint site.

1.4.11.2.6. Obtaining and posting relevant energy cost data.

1.4.11.2.7. Obtaining and posting relevant engineering formulas and/or links to appropriate websites or data bases to aid in energy calculations, life cycle cost analysis, etc. Examples may include but not be limited to how to calculate cost for thermal piping leaks, compressed air leaks, failed economizers, and so forth.

1.4.11.3. The Contractor shall communicate frequently throughout the year with the WR-ALC Energy Assurance Office.

1.4.11.4. The Contractor shall provide monthly program status reviews to the WR-ALC Energy Assurance Office.

1.4.12 Communications. The Contractor shall provide support to the WR-ALC Energy Communications effort. This support shall include, but not be limited to:

1.4.12.1. Periodic generation of morning production Tier meeting and office staff meeting announcements for workforce.

1.4.12.2. Poster and flyer content.

1.4.12.3. Plasma screen content.

1.4.12.4. Social media content.

1.4.12.5. Ready-to-send management workforce emails.

1.4.12.6. Printed media content.

1.4.12.7. Support for two awareness campaigns yearly, one of which will coincide with Air Force October Energy Awareness Month.

1.4.13 Action Plan Tracking & Closure. The Contractor shall facilitate, manage, and track the establishment and progress of all the Energy Management Action Plans to meet all of the most current ISO 50001 requirements. This includes but is not limited to:

1.4.13.1. Overall WR-ALC objectives.

1.4.13.2. SEU Team objectives.

1.4.13.3. All other energy project objectives.

1.4.13.4. For each objective, ensure projected energy savings are calculated and rolled into to each subset’s (i.e., SEU, UESC, Rebates, etc) energy savings goal and summed for comparison to the WR-ALC energy reduction goal.

1.4.13.5. Provide method and action to encourage each subset manager to meet stated milestones on schedule.

1.4.14 Annual Training, Audit. The Contractor shall provide annual internal audit training on site prior to the ISO 50001 Internal Audit. The training will be a minimum of three days and shall include participant reference materials. Participants completing all requirements of the course shall be awarded a certificate of training. The instructor must be certified by the Institute for Energy Management Professionals (IEnMP) as a Certified Practitioner in Energy Management Systems. The objective is to train various energy and potential auditor how to conduct an ISO 50001 Internal Audit. Refresher course will be held each year to train new personnel and to reinforce the skills of previously trained personnel. The goal is to develop trained and qualified personnel to conduct an internal audit. The contractor will provide, upon request, necessary course summary, instructor bio, and etc. to the training office in order for training to give employees credit. (CDRL A007, DI-MGMT-80368A/T, Status Report)

1.4.15 Metering Data Collection. The Contractor shall provide technical support for monthly metering data collection. This will include but not be limited to manually reading meters, obtaining metering data from 78 CEG utility office and WR-ALC Energy Assurance Office, and obtaining data from any metering reading system or network that may exist. There are approximately 285 meters consisting of electric, gas, and steam meters. Monthly on-site manual reading of meters, as specified below, is required to properly monitor WR-ALC energy performance. Monthly meter data collection is expected to take several days. For an example of the schedule for In-Service Meters, see Attachment 1. For locations of meters on Robins AFB, see sample Meter Map, Attachment 2.

1.4.15.1. Monthly metering data collection is to start one day prior to the end of the month and continue daily, on workdays, through the first four or five days of next month. Metering data collection will not occur on weekends or federal holidays; therefore, the schedule may be adjusted such that in no case will data be obtained more than 48 hours from the scheduled date stated above. The contractor will be responsible for verifying all data prior to inclusion into any report or document. (CDRL A008, DI-SESS-81921/T, Quality Audit Site Visit Report)

1.4.15.2. The Contractor shall provide transportation for all metering data collection. Vehicles used on Base must adhere to the requirements in section 4.5.

1.4.15.3. In order to provide non-negotiable clarity, the Contractor is responsible to ensure that all maps, meter locations, descriptions, and contacts provided to the Contractor will be marked For Official Use Only (FOUO). All FOUO documents shall be secured such that they are out of sight and non-accessible to all non-Government personnel, most especially if any are inadvertently taken off Robins AFB.

1.4.15.4.6 Manually reading and recording each meter reading on specified day and time each month.

1.4.15.4.7 Input meter data as required into computer database.

1.4.15.4.8 Collation and archiving of meter data.

1.4.15.4.9 Initiate start of programs that populates energy charts and graphs.

First edition due in 120 days post award.

Second edition due in 270 days post award.

Contractor shall incorporate lessons learned throughout the year in the second edition.

Primary purpose is a vector check to verify the EnMS is on track and to identify weaknesses.

Also includes a brief role-up of previous month activities and a synopsis of next month goals. Verification meter data provided on schedule, Baseline energy Models, energy performance models updated, suggestion program support, and communications are current.

Contractor will provide meeting minutes for action items with due dates and action officer name, on date of meeting.

Meter Reading.

Monthly on-site manual reading of meters, on specified day and time

Contractor inputs meter data into computer data base, collation and archiving of meter data, and initiation of programs that populate energy charts and graphs shall be completed within two working days after delivery of the meter readings.

3.0 GOVERNMENT FURNISHED PROPERTY, MATERIALS, AND SERVICES.

No GFE/P/M/S is anticipated with this contract.

4.0 GENERAL INFORMATION.

4.1 Normal Operating Hours. Normal operating hours, excluding federal holidays, are 4:00 am to 6:00 pm, Monday through Sunday. The Contractor can request to perform work outside the normal operating hours (i.e. swing and owl shifts) if deemed necessary to achieve workload requirements. Any activities outside the normal operating hours must be prescheduled and approved by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR).

4.1.2 Government Shift Changes/Overtime. Government personnel are subject to shift changes in order to work overtime to support changes in production demands. The Government will provide the Contractor at least a 5 business day notice when Government shift start time changes occur that will impact the Contractor’s schedule.

4.1.3 Holidays and Other Non-Work Periods. Contractor personnel shall observe federal holidays (New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day) and closings, such as energy conservation days (normally the day after Thanksgiving), in accordance with the guidance provided for the WR-ALC general civilian populace.

4.1.4 Special or emergency situations (i.e., weather related situations, base closures, reduced activity around Christmas and New Year’s Day, and energy conservation days) may necessitate operating on a reduced manpower basis. The CO will notify the contractor of any reduced hours. (MXWOI 15-125)

4.2 Specific Contractor Furnished Items and Services. Contractor shall provide all Personal Protective Equipment (PPE). All PPE must meet Occupational and Safety and Health Administration (OSHA) and American National Safety Institute (ANSI) standards.

4.2.3 Contractor employees requiring vehicle access to the controlled area of the Flightline shall display their company's name on both the right and left sides of the vehicle. Lettering shall be at least one and one half inches high and may be either permanently or magnetically affixed to the vehicle. The Government will deny entry to contractor vehicles not displaying the company name.

4.2.3.1 Prior to driving on the Flightline, the contractor shall ensure that all personnel required to operate vehicles on the Flightline are licensed, trained and certified. The contractor is responsible for scheduling the training through 78 OSS/OSAB, 926-2081 or 926-2732, with adequate lead time not to interfere with the contract schedule. Upon completion of the training, an AF Form 483 (Certificate of Competency) will be issued by the Airfield Manager’s office, which certifies that the individual has been trained on Flightline driving. This certification must be in the possession of the vehicle operator when driving on the Flightline. The contractor may be required to designate a Airfield Driving Program Manager (ADPM) who will provide training and certification to all required contractor personnel. (AFI 13-213 and RAFBI 13-213)

4.3 Contractor Personnel.

4.3.1 Managers. Contractor shall identify a contract manager and alternate who shall be responsible for the performance of the work. The manager’s name and 24-hour contact telephone numbers shall be designated in writing to the CO or COR within 7 workdays after contract award. Contract manager shall have full contractual authority to obligate the contractor in the performance of this effort. Contract manager shall meet with the Government as designated by the CO or COR. The contractor shall notify the CO or COR immediately whenever changes are made to these positions.

4.3.2 Employees. Contractor shall not employ persons for work on this contract which would create a conflict of interest or is a potential threat to the operational mission of the installation and its population.

4.3.3 Contractor Qualifications. Compliance with the requirements must be demonstrated in the Contractor proposal. The minimum qualifications of the Contractor’s energy SEM are as follows:

4.3.3.1 Expertise is demonstrated by experience in successfully implementing ISO 50001 certification for at least 5 sites. This is to provide confidence of the level of experience needed to provide EnMS continuous improvement to sustain certification.

4.3.3.2 Institute for Energy Management Professionals (IEnMP) Certified Practitioner in Energy Management Systems. This credential, created by the United States Department of Energy (US DOE), will ensure that a rigorous and disciplined approach to strategic energy management is adhered to at WR-ALC and that all the structure and discipline is established to be prepared for subsequent SEP certification.

4.3.3.3 Certified SEP Performance Verifier (PV) by the IEnPM. This certification demonstrates a level of knowledge and training on how to implement and validate energy baseline and EnPI energy tracking models for ISO 50001.

4.3.3.4 Demonstrated experience in successfully implementing ISO 50001 certification for a DoD or federal installation. This demonstrates knowledge and experience working with DoD culture, constraints, and organizational structure.

4.4 Employee Training. The contractor shall develop and maintain training records for all personnel attending contractor and Government-furnished training. Records shall be made available to the Government upon request.

4.4.1 Environmental Management System (EMS) Awareness Training. All Contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air-Force-provided initial EMS Awareness Training. It is the responsibility of the prime Contractor to ensure that all subcontractors, vendors, and employees complete this training prior to beginning work on RobinsAFB.

4.4.1.1 If a company is ISO 14001 certified, the Contractor does not have to complete Robins AFB EMS Awareness Training; however, the Contractor must submit documentation to both the CO and Environmental Management, 78 CEG/CEIE, (78ceg.cev.FrontOfc@robins.af.mil) stating ISO 14001 Certification.

4.4.1.2 If ISO 14001 Certification cannot be provided, the EMS awareness training will be furnished by the government in the form of a self-guided PowerPoint presentation. A request for the briefing can be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil or call (478) 327-8104. Once the presentation is received, the Contractor is responsible for ensuring that all applicable employees view the training.

4.5 Security Requirements. The Contractor shall comply with all security policies and regulatory requirements. Contractor employees must be US Citizens or must present VISA documentation indicating they are allowed to work in the United States/Georgia before Contractor credentials will be issued.

4.5.1 Requirements for Contractor Credentials: All personnel requesting installation Contractor credentials must present a valid state issued identification card or driver's license and a social security card before issued a credential. Persons must present previously issued Contractor identification card if applicable.

4.5.2 For contractors not requiring access to computer networks on Robins AFB: The Air Force has mandated visitors, to include all non-DOD card holders, to consent to a check of their criminal history prior to being allowed access to installations. The check is similar to a driver’s license check and will be conducted at the Visitor Control Center (VCC) off of Watson Boulevard, Robins AFB, GA. Unescorted visitors will need their driver’s license or state-issued ID, and a social security card, which will be checked by name, dates of birth and social security number. A Government Badging Agent will work with CORs or Government POCs and the Contractor to submit required documentation to the VCC. The Contractor ID card/badge authorizes unescorted entry to Robins AFB for the bearer only.

4.5.3 Contractor personnel are required to prominently display the Contractor ID card/badge on their person while visiting or performing work on Robins AFB (with the exception of work in which this would pose a safety hazard, in which case the badge may be removed until the task is completed). Contractor personnel, whether prime or subcontractor, are not authorized sponsorship privileges. The prime Contractor is responsible for retrieving all Contractor/ subcontractor ID card/badge (including restricted/controlled area badges, if applicable) upon completion or termination of the contract or when an employee no longer has a need for access to Robins AFB, i.e. employment has been terminated or individual transferred to another project. (RAFBI 31-101)

4.5.4 For contractors requiring access to computer networks on Robins AFB: The Contractor must complete a security background investigation and fingerprints, before an application for a Common Access Card (CAC) is processed. Note: Background check is not required if Joint Personnel Adjudication System (JPAS) reflects recent eligibility for Contractor employees. The Contractor will submit a complete and accurate Standard Form (SF) 85 and other required documentation on each employee requiring a National Agency Check (NAC) to the appropriate Government Security Manager at least 2 weeks prior to employee processing. (AFI 31-501; AFI 33-115, Volume 2; WR-ALC OI 31-2)

4.5.5 Once the Contractor employees have successfully completed the background investigation process, they will be required to have a Department of Defense (DD) Form 2875, System Authorization Access Request (SAAR), submitted on their behalf by the Government requiring activity in order to obtain their initial Network Access (for email account). All Contractor employees requiring network access are required to complete initial Information Assurance/Protection awareness training within 7 calendar days of the approval date on the DD Form 2875. The Contractor employees will be required to complete the Information Assurance/Protection Training annually thereafter to retain access.

4.5.6 The Information Assurance/Protection Training required for obtaining and maintaining network and automated information systems access is standardized as a Computer- Based Training (CBT) course. Access the CBT on the current training site (Advanced Distributed Learning Service (ADLS)) via the Air Force Portal. Successful completion of this course satisfies the Air Force training requirement for network user licenses and systems’ access. Additional user training may be directed locally to reflect local needs and concerns. (AFI 33-115, Volume 2)

4.5.7 Contractor employees shall comply with policies regarding the official or authorized use of government-provided electronic messaging systems (email). (AFMAN 33-152, AFMC Supplement 1, Chapter 6)

4.5.8 During the performance of the contract, the Contractor shall be responsible for both

(a) obtaining the required identification for newly assigned personnel, and (b) the prompt return of credentials (access badges/CAC cards) to the appropriate Government Security Manager for any employee who no longer requires access. The Contractor shall report personnel who no longer require network or automated information systems access to the appropriate Group Security Manager and CORs within 3 days. The prime Contractor is responsible for retrieving all Contractor/subcontractor ID card/badges (including restricted/controlled area badges, if applicable) upon completion or termination of the contract/order/modification or when an employee no longer has a need for access to Robins AFB, i.e. employment has been terminated or individual transferred to another project. The badges will be returned to the Trusted Agent/Government Security Manager who assigned the badge.

4.5.9 All Contractor employees shall promptly report to the Contract/Security Manager the loss of any badge. For each lost badge, the Contractor shall hand carry a letter on company letterhead, including employee name and details of loss through the applicable CORs to the Group Security Manager. The CORs must review and coordinate prior to submission to 78 ABW/IP.

4.5.10 Visit Authorization Letters (VAL) (Classified/Unclassified Contracts). VALs will be provided to the Government Security Manager (GSM) in the area where contract performance takes place. A VAL is required for all classified/unclassified contracts. This contract is considered unclassified.

4.5.11 The VAL will be sent via JPAS to the appropriate Security Management Office (SMO) code. If the company does not have JPAS capabilities then the VAL will be sent by fax or digitally encrypted to the Government Security Manager. The VAL will include the following on company letterhead: Contractor’s company name, address and phone number; clearance level or results of non-sensitive position background investigation; name, date and place of birth and citizenship for each employee. Also include the contract number, purpose of visit, name/phone number/office symbol of the Government requiring activity, and anticipated period of performance dates.

4.5.12 The VAL must indicate whether or not the Contractor has had the appropriate background investigation if they require access to Government automated information systems (AIS).

4.5.13 For Contractor employees requiring access to the Electronics Maintenance Support Group (EMXG) complex (Buildings 640/645) to perform the tasks of this PWS, the Contractor shall submit a VAL by mail or fax at least 24 hours in advance of the visit date, written on company letterhead, to the 402 EMXG/MXV Visitor Control Center. It must specify the following: the contract number; location of the work site; the date entry to the base must begin; the contemplated termination date of entry; the names of Contractor and subcontractor employees requiring access to the base; for each, the name of the individual; security clearance eligibility; clearance date; citizenship; and make, model and license number of vehicles to enter the area. The VAL must be signed by the Contractor’s Financial Services Officer or Management Official, and forwarded to the appropriate GSM at least 24 hours in advance of the contract start date. The VAL should be submitted to the following Address/Fax:

402d EMXG Visitor Control Center 420 Richard Ray Blvd, STE 100 Robins AFB, GA 31098-1640 Fax 478-926-2004

4.5.13.1 Proposed changes to the list of approved people/vehicles shall require submittal by the same procedures as initial request.

4.5.13.2 The Contractor shall contact the designated COR at least one day in advance of each time access is necessary. Repeat visits may be arranged upon the establishment of a firm schedule.

4.5.13.3 Vehicles used for the delivery of equipment, supplies, or tools which cannot be carried in by hand will be admitted after the clearance procedures if the company logo is prominently displayed on both sides of the vehicle.

4.5.13.4 Radios, pagers, walkie-talkies, and cellular telephones shall not be brought into the area.

4.5.13.5 Contractor representatives shall allow a minimum of 15 minutes wait at arrival for escorts. Government personnel shall escort Contractor representatives at all times within the Avionics complex.

4.5.14 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with DoD 5220.22-M.

4.6 Safety Requirements. The Contractor shall comply with safety provisions, i.e., technical specifications, technical publications, Federal Occupational Safety and Health Administration (OSHA) standards, and other nationally or locally recognized sources of safety, health, and fire prevention standards and practices. The Contractor will be responsible for the safety and accountability of all their personnel and the Government facilities/property and are subject to enforcement authority by federal and state safety and health officials. The AF is not responsible for ensuring that contractors comply with "personal" safety requirements that do not present the potential to damage Government resources (e.g., hearing protection, safety shoes, AF IMT 55, etc.). The Contractor shall provide all personal protective equipment (i.e., hearing protection, gloves, steel-toed shoes, safety glasses, etc.) In addition, the Government is not responsible for medical examinations, hearing testing, substance abuse testing, etc., for Contractor employees. (AFI 91-204 and AFMC Supplement 1, RAFBI 32-2001and Appendix C)

4.6.1 Within 10 calendar days after contract award, the Contractor shall provide a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596). A copy shall be provided to the CO and forwarded to the COR. The COR will provide the plan to the WR-ALC Safety Office for review. The WR-ALC Safety Office will provide acceptance or non-acceptance within 5 workings days of receipt to the COR who will notify the CO. (CDRL A002, Contractor’s Standard Operating Procedures, DI-SAFT-82080/T)

4.6.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the Contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the Contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The Contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The WR-ALC Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the COR who will notify the CO.

4.6.2.1 Contract Safety Manager. As part of the Contractor Safety Program, the Contractor shall assign in their plan, by name and phone number, a person who shall be the primary point of contact for safety and health issues for the on-site operation. The Contractor shall keep the contract safety manager information current by notifying the contracting officer and CORs of any change in personnel or contact information.

4.6.3 Mishap/Incident Reporting. The Contractor shall report all mishaps/incidents in accordance with the Contract Appendix C. The Contractor shall immediately secure the mishap scene and damaged property and impound pertinent maintenance and training records until released by the Government’s Safety Office (WR-ALC/SE). Such release shall be accomplished through the CO. The Contractor shall cooperate and assist Government personnel in the investigation of the incident and submit an Accident/Incident Report within 3 calendar days of the accident/incident. The Contractor shall require all subcontractors to comply with required safety, health and fire standards. (CDRL A001, Accident/Incident Report, DI-SAFT-81563/T NOT 1)

4.6.4 Contractor’s Safety Requirement. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees.

4.7 Quality Assurance Requirements.

4.7.1 Within 30 calendar days after contract award, the contractor shall develop and provide to the CO and QAPC a Quality Control Plan. (CDRL A003, Quality Program Plan, DI-QCIC-81722)

4.7.2 Invoicing. Prior to submitting invoice for final payment, the contractor shall obtain a clearance certification from Pass and Registration stating that all Base identification credentials have been returned and accounted for. These certifications shall be attached to the final invoice at the time of submittal for payment. Failure to comply with these requirements shall result in the Government withholding final payment until full compliance is validated.

4.7.3 Privacy Act. The contractor shall ensure that all employees both understand and adhere to the Privacy Act of 1974.n

4.7.4 Mission Essential Functions. The Functional Service Manager (FSM) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76, Continuation of Essential Contractor Services

4.8 Delivery Schedule for CDRLs. Data and documentation deliverables shall be delivered in accordance with this PWS and the Contract Data Requirements List (CDRL) Form DD1423s attached to the contract (reference Section J, List of Attachments), unless otherwise specified by the Government Program Manager and Contracting Officer through a contract modification or CO letter. If there is a discrepancy in due dates between the PWS and the DD1423s, this PWS shall take precedence. Due dates falling on non-working days (Saturdays, Sundays, and recognized national (legal) holidays) shall be construed to mean the next regular working day. All due dates (i.e. 30 DAC) are calendar counted unless designated otherwise.

PWS

Paragraph

4.8.1 Data and documentation deliverables shall be delivered in accordance with the PWS, and CDRLs unless otherwise specified by the Government Program Manager, COR, and Contracting Officer through a contract modification or CO letter. The Government has the inherent right to disapprove any data item. Therefore, the Government Program Manager will have the right to reject or require correction of any deficiencies found in deliverables. In the event of rejection of any deliverable, the Government Program Manager, with coordination with the Contracting Officer, will notify the Contractor in writing of the specific reasons why the deliverable was rejected. The Contractor shall have 30 calendar days, or as outlined in the Service Summary table in paragraph 7.0 (whichever is shorter) or unless designated otherwise through a CO letter, to correct the rejected deliverable and resubmit to the Government Program Manager for re-inspection. The Government must approve final versions of data deliverables.

4.9 Place of Performance. Services shall be performed in buildings on the attached spreadsheet (Attachment 1).

5.0 APPENDICES

5.1 References

Revision Specific Paragraph/Chapter/or Entire Document Applies

Entirety

Sub-objective 2.2.1

Entirety