PWS ISO 50001.docx

Performance-Based Work Statement (PWS)

ISO 50001 SUPPORT

U.S AIR FORCE

309th Maintenance Wing Maintenance Support Group (MXSG) Hill AFB, Utah

10/24/2023 ii

TABLE OF CONTENTS

3.1.11 AnnualTraining,Audit…… ……………………………………………………..10

Attachment 1: Lists of In-Service Meters………………………………………………………27

Appendix A: Abbreviations/ Acronym List…………………………………….………………..34 Appendix B: Safety Fire Protection and Health Specification Industrial Safety Requirements...35

1.0 INTRODUCTION

1.1 Purpose

The purpose of this effort is to provide Ogden Air Logistics Center (OO-ALC) with “Strategic Energy Manager” (SEM) energy expertise and support in implementing and sustaining International Organization for Standardization (ISO) 50001 certification. This is in alignment with Air Force Materiel Command (AFMC) Energy Assurance Plan. The objective of these requirements is to guide a shift within the OO-ALC culture by 1) making energy management a formal part of the OO-ALC’s management processes, 2) integrating the consideration of energy performance into all OO-ALC functions, and 3) inculcating energy awareness throughout the OO-ALC’s workforce from Senior Leaders down to shop workers. This effort is designed to facilitate continuous improvement of the ISO 50001 energy management system as it is into OO-ALC management structure, regulations, and standards so that over time it becomes a self-sustaining operating system in every Group within the OO-ALC.

1.2 Scope

The scope of this effort is to provide SEM expertise to support the continued growth of the certified ISO 50001 Energy Management System (EnMS) and provide expertise for the continued sustainment of a robust ISO 50001 program. The OO-ALC’s intent is that the EnMS will expand into every Group of OO-ALC and eventually to every high energy use facility. OO-ALC has six groups: AMXG (Aircraft Maintenance Group), CMXG (Commodities Maintenance Group), EMXG (Electronics Maintenance Group), MMXG (Missiles Maintenance Group), MXSG (Maintenance Support Group), SWEG (Software Engineering Group) and over 50 major industrial facilities, many of which are high energy users. The SEM will fully identify and implement the ISO 50001 support structure and initiatives necessary to maintain ISO 50001 certification, training, and two annual audits. This includes the identification and onboarding of additional Significant Energy Uses (SEUs) and the development of a Complex-wide OO-ALC baseline energy models and performance indicators IAW Superior Energy Performance (SEP) requirements. This contract shall include labor to provide credible energy metering data collection which will be required to develop baselines and updates, linear regression analysis modeling, validation of energy usage changes, deviation evaluations, and energy performance tracking.

The Contractor shall act as a SEU champion/facilitator for each SEU team at least four times per year, telecom with Energy Office on an established schedule, develop and refresh of energy SharePoint site, resource energy audits including report of findings and recommendations, develop a program guide document, develop an integrated master schedule, provide training to various energy teams, facilitate discussions, participate in energy team meetings, coaching various energy groups, working with and advising the energy OO-ALC energy manager on ISO 50001, developing various energy communications, providing annual Internal Audit training, and providing technical assistance to all ISO 50001 support activities. Support activities include, but are not limited to, advice on document control, support EnMS updates, and significant deviation response. A more comprehensive scope is covered under Contractor Requirements.

1.3 Background

OO-ALC is a depot consisting of over 50 heavy industrial facilities for the manufacturing, overhaul, and repair of thousands of weapon system parts and entire aircraft. Additionally, the depot has many other industrial facilities with less intense energy operations that support software, missile systems, and electronic components. The current Air Force (AF) energy program requires energy conscious actions, implementation, sustainment, and re-certifications of ISO 50001 energy management system.

OO-ALC implemented ISO 50001 (2011) and obtained certification in June 2019. The current ISO 50001 framework includes identification of five building operations as Significant Energy Uses (SEUs). Significant work is required to continuously improve the framework and demonstrate a functioning process to meet the requirements for the ISO 50001 standard and for recertification for each ISO 50001 revision. Follow-on actions and investments to sustain and improve the energy program requires dedicated attention to achieve a cultural shift. During the first year (base year) of this contract recertification to ISO 50001 (2018) standard is required. The Contractor shall provide total support for recertification to this revised standard.

Currently, monthly energy usage is not accurately tracked. Only a portion of the utilities have meters and all existing meters are manually read. The quality of the energy metering data has been established as reliable only for annual energy consumption for electric and natural gas. Most of the steam is not metered. Disciplined energy monitoring requires accurate and consistent monthly energy usage data for electric, natural gas, and steam. Improved meter reading and analysis is required to track and monitor OO-ALC energy performance, to monitor energy consumption and document reductions, and to properly demonstrate energy performance for ISO certifications.

2.0 REFERENCE DOCUMENTS

2.1 Government Documents

If the Contractor is unable to obtain these documents on their own, prior to award and/or after award, request for documents shall be submitted to the Contracting Officer (CO).

Revision Specific Paragraph/Chapter/or Entire Document Applies

LOE 1 Optimized Systems and Processes

2.2 Other Documents (non-Government)

ISO 50001 Series publications

3.0 CONTRACTOR TASKING / REQUIREMENTS

All products developed under this contract shall be considered Government property and shall have no license encumbrances. All data shall be developed and provided in accordance with the data rights clauses identified in this contract. Unless the Contractor has expressed a claim to providing data to the Government with less than unlimited data rights, the Government will assume unlimited data rights (see DFARS clause 252.227-7013 for definition of data rights). The Contractor shall provide energy engineering/technical services for the efforts described within Section 3.1 below.

3.1 Contractor Requirements

The Contractor shall provide expert SEM support for implementation of all requirements and guidelines of ISO 50001 to sustain annual ISO 50001 certification. The Contractor shall have the knowledge, skills, and experience to achieve each requirement identified in this contract. The Contractor shall provide consultation, as needed, on terms and requirements of the most recent ISO 50001 standard. The Contractor shall identify all requirements of each new revision of the ISO 50001 standard, identify required changes to existing documents, prepare any new documents, and conduct a thorough review of the entire OO-ALC EnMS for audit readiness. The Contractor shall engage with Base personnel, management and senior leaders (when required), and with the OO-ALC Energy Managers on a routine bases to ensure that all ISO 50001 elements are documented and functioning correctly to maintain certification. The Contractor shall ensure that a rigorous and disciplined approach to strategic energy management is adhered to at OO-ALC and that all of the structure and discipline is established and is mature for successful retention of ISO certification.

Contractor shall develop an ISO 50001 program guide specific to the EnMS at OO-ALC. This program guide shall include flow charts, written procedures, and contact information, as applicable, to enable successful program execution and sustainment by the OO-ALC energy office. This guide shall follow the sequence of the current ISO 50001 standard with corresponding paragraph numbering and titles as appropriate. Reference to other detailed documents may be included where appropriate to avoid duplication. One part of the program guide shall include a Table of Contents listing of all EnMS documents, each showing frequency and date for document review (e.g., annual, 25 June), and author. Below each formal document list supporting documents, spreadsheets, reports, etc. Link each document (both formal and supporting) in this This Table of Contents to supporting text detailing information such as supporting office/s, person/s, office location, contact information, notes, and etc. This program guide shall be professionally formatted and all final documents shall be easily editable with Microsoft Office Suite applications. This program guide shall also serve as a basic document continuity book (CDRL A001).

During the Base/first year the Contractor shall facilitate transition of OO-ALC EnMS to the new ISO 50001 2018 standard and ensure that OO-ALC is fully prepared for the internal audit and then the recertification audit in 2020.

Contractor’s SEM shall work both on site and remotely to achieve these requirements.

3.1.1 ISO 50001

The Contractor shall provide an implementation plan/schedule with major milestones for this contract, working within the AF and OO-ALC business structure and protocol. This implementation plan shall be reviewed by the OO-ALC Energy Office. Contractor shall revise as needed, and finalize upon Energy Office approval. (CDRL A002)

3.1.2 Contractor Qualifications

Compliance with the requirements must be demonstrated in Contractor proposal.

The minimum qualifications of the Contractor’s energy SEM are as follows:

1. Expertise is demonstrated by experience in successfully implementing ISO 50001 certification for at least 5 sites. This is to provide confidence of the level of experience needed to provide EnMS continuous improvement to sustain certification.

2. Institute for Energy Management Professionals (IEnMP) Certified Practitioner in Energy Management Systems. This credential, created by the United States Department of Energy (US DOE), will ensure that a rigorous and disciplined approach to strategic energy management is adhered to at OO-ALC and that all the structure and discipline is established to be prepared for subsequent SEP certification.

3. Certified SEP Performance Verifier (PV) by the IEnPM. This certification demonstrates a level of knowledge and training on how to implement and validate energy baseline and EnPI energy tracking models for ISO 50001.

4. Demonstrated experience in successfully implementing ISO 50001 certification for a DoD or federal installation. This demonstrates knowledge and experience working with DoD culture, constraints, and organizational structure.

3.1.3 Annual ISO 50001 Audits

The Contractor shall organize, schedule, and fund all required audits including all fees, related travel, lodging, per diem, and other expenses for each audit. An Internal Audit shall be conducted on-site annually by a minimum of one ISO 50001 auditor, from an outside source, who shall serve as the lead auditor and may be assisted by one or two on-base OO-ALC Quality Auditors. Stage 1 Readiness and Stage 2 Recertification audit (this is one audit) shall be scheduled in every three years. Surveillance audits shall be scheduled in years between recertification audits. Recertification and Surveillance audits shall be conducted by an ANAB accredited ISO Certification Body. The Contractor shall be on-site during each on-site audit event to support the Energy Office and help facilitate audit activities. Contractor shall ensure results of each audit are published and properly communicated, including any audit reports. Reports shall be provided by email following the audits. (CDRL A003)

3.1.4 Integrated Master Schedule

The Contractor shall provide an Integrated Master Schedule (IMS) with the objective of insuring that all the elements of the OO-ALC EnMS are conducted on time to meet ISO 50001 requirements. The scheduling goal is to pace the EnMS activities throughout the year so that they are manageable, to avoid crisis management, and to reduce risks of forgotten elements. The IMS is expected to have enough detail to identify required activities each week. The Contractor shall contact the Energy Managers to determine the weeks they will not be in the office to conduct EnMS business for IMS. The IMS starting point will be one week after the certification/re-certification/surveillance audit. The IMS shall be calendared, show time periods for completion of each element, show relationship/dependencies, highlight major milestones, etc. The IMS will need to include simple activities, such as document reviews, so they can be reviewed according to their scheduled cycle. IMS shall be constructed using MS Projects. The Contractor shall obtain government approval to use any other software. Recurring activities such as SEU team meetings, energy team meetings, and telecoms can be identified separately. The Contractor will periodically review Energy Manager’s progress in relation to the IMS and identify improvements for follow-on updates. Each contract year the IMS shall be updated with improvements. (CDRL A006)

3.1.5 Audit Reports and Nonconformance Actions

Contractor shall ensure the auditors prepare and conduct a pre-audit and a post-audit briefing with senior management in conjunction with each on-site audit. Non-conformance items and concerns will be discussed at the post-audit briefing. Final or Official audit reports shall be provided following each audit and each audit phase. (CDRL A004 Briefing Materials).

The Contractor shall fully support and engage in the resolution of nonconformance’s as required by the Energy Manager and address concerns/improvements identified for the EnMS during each audit process. This may include the revision of EnMS documents, the completion of records, or the interactions with various OO-ALC offices to guide and manage completion of nonconformance elements.

3.1.6 Significant Energy Uses (SEUs) Support

OO-ALC currently has two buildings with heavy industrial operations identified as SEUs. It is expected that one or more new SEUs will be selected each year. The Contractor shall play a major role in selecting and establishing successful SEUs. This includes but is not limited to planning, executing, sustaining, and training to ensure each SEU team successfully develops objectives, tasks, and achievable energy reduction Action Plans, measurable energy reduction goals, and documented engineering estimated energy reduction values for each task showing how it contributes to the SEU energy reduction goal. The Contractor shall conduct training and guidance for each SEU team in accordance with ISO 50001 and SEP standards which includes consistent communication with SEU teams and guidance through each SEU process, this includes both existing and new SEU teams. This may include but is not limited to follow-up training, guidance, and goal setting encouragement for pre-year established SEU teams no less than quarterly. The Contractor shall provide the guidance to ensure that measured energy savings for each SEU will be available at the surveillance and certification audits. The Contractor shall be aware and attentive to the pace of government processes when judging ability for SEUs to achieve demonstrated energy reduction. The Contractor shall ensure the Energy Manager and each SEU team understand the timing for completion of the major milestones to achieve measured energy reduction goals.

Contractor shall request training facility two (2) months in advance with the Facility Manager(s), Garth Beutler or Aaron Erickson.

3.1.7 Energy Models and Energy Performance Indicators

The Contractor shall provide technical engineering services for baseline energy models (using linear regression) development, with multiple variables and coefficients to allow adjustments for changes in weather, seasons, business activity cycles, meter reading intervals, and other conditions. As performance or energy usage changes significantly the Contractor will adjust the models to more accurately reflect energy usage. An aggregate Energy Baseline Model and Energy Performance Indicator (EnPI) shall be developed and maintained/updated for OO-ALC within EnMS boundaries. An Energy Baseline Model and “Energy Metric” (performance indicator) shall be developed and maintained/updated for each SEU (existing and new). The Contractor shall develop control charts to track energy performance using a ratio of baseline energy model over measured energy usage for the EnPIs. This ratio should be bounded by upper and lower control limits. This allows easy identification of significant deviations in energy performance. The models/charts EnPI and Energy Metrics will be provided to the OO-ALC Energy Office and SEU team leads. The SEM and technical engineer shall demonstrate and coach various management and energy related teams on how to utilize these energy measurement modeling to assist in energy saving initiatives, and how to evaluate variations. The SEM will work with the energy office and update the charts as needed and assist in tracking the data until each model owner is capable of updating their own model data. The energy modeling must be in accordance with SEP measurement and verification protocol. Details on model development and use shall be included in the ISO EnMS documents. The technical engineer shall show how to use the EnPIs to show energy reduction or demonstrate other methods for showing energy reduction. (CDRL A001)

3.1.8 ISO 50001 Program Management

The Contractor shall provide EnMS program oversight to ensure all elements of OO-ALC EnMS is functioning properly for successful audits to consistently achieve ISO 50001 certification and sustainment. The Contractor shall conduct a comprehensive review of each EnMS document twice per year, prior to the internal and the surveillance/recertification audits, to ensure that all elements of the ISO 50001 standard are in compliance. The contractor shall also access the overall health of the EnMS and provide a risk assessment. This includes, but is not limited to: overall progress of ISO 50001 requirements, all documentation, adequate preparation for audits, cultural engagement, SEU teams progress, energy reduction, EnPIs, Management Engagement, etc. The OO-ALC Energy Office will assist in matters requiring their direct involvement.

The Contractor shall generate presentation materials as required to aid the discussion of technical issues and management briefings. (CDRL A004 Briefing Materials) The Contractor shall provide development support for a SharePoint Energy site including documented best practices, determine the ISO documents that need to be shared, develop procedures for updating SharePoint from official government records management site, automated updates if possible, develop and publish rules for the SharePoint site, obtain and post relevant energy cost data, obtain and post relevant engineering formulas and/or links to appropriate websites or data bases to aid in energy calculations, life cycle cost analysis, etc. Examples may be how to calculate cost for steam leaks, compressed air leaks, failed economizers, and so forth.

The Contractor shall communicate frequently throughout the year with the OO-ALC Energy Manager.

The Contractor shall provide monthly program status reviews to the OO-ALC Energy Manager (CDRL A005).

3.1.9 Energy Support Engineer/Analyst

The Energy Support Engineer/Analyst will be familiar with OO-ALC processes, Energy Conservation Measures, be proficient with current versions of Microsoft Office Programs and be able retain Secret Security Clearance.

3.1.10 Communications

The Contractor shall provide support to the OO-ALC Energy Communications effort. This support shall include, but not be limited to: periodic generation of morning production Tier meeting and office staff meeting announcements for workforce, poster and flyer content, plasma screen content, social media content, ready-to-send management workforce emails, and printed media content The Contractor shall support two awareness campaigns yearly, one of which will coincide with Air Force October Energy Awareness Month (CDRL A004).

3.1.11 Action Plan Tracking & Closure

The Contractor shall facilitate, manage, and track the establishment and progress of all the Energy Management Action Plans to meet all ISO 50001 requirements. This includes but is not limited to the overall OO-ALC objectives, the SEU Team objectives, and for all other energy project objectives. Also, for each objective, ensure projected energy savings are calculated and rolled into to each subset’s (i.e., SEU, ESPC, Rebates, etc) energy savings goal and summed for comparison to the OO-ALC energy reduction goal. Provide method and action to encourage each subset manager to meet stated milestones on schedule.

3.1.12 Annual Training, Audit (Optional Bid Item)

The Contractor shall provide annual internal audit training on site prior to the ISO 50001 Internal Audit. The training will be a minimum of three days and shall include participant reference materials. Participants completing all requirements of the course shall be awarded a certificate of training. The instructor must be certified by the Institute for Energy Management Professionals (IEnMP) as a Certified Practitioner in Energy Management Systems. The objective is to train various energy and potential auditor how to conduct an ISO 50001 Internal Audit. Refresher course will be held each year to train new personnel and to reinforce the skills of previously trained personnel. The goal is to develop trained and qualified personnel to conduct an internal audit. The contractor will provide, upon request, necessary course summary, instructor bio, and etc. to the training office in order for training to give employees credit. (CDRL A004)

3.1.13 Manual Meter Reading (optional bid item)

The Contractor shall provide technical support for monthly meter reading. There are approximately 285 meters consisting of electric, gas, and steam meters. Monthly on-site manual reading of meters, as specified below, is required to properly monitor OO-ALC energy performance. Technician reading the meters must have the following minimum capabilities to perform manual meter reading:

· Technician must have the ability to walk, climb stairs, and climb ladders.

· Technician must have demonstrated technical computer skills.

· Technician must be able to obtain security clearances for Base ID and obtain security clearance badging to access controlled areas.

In addition to the minimum capabilities listed above, additional capabilities that would be beneficial in performance of meter reading technical support tasks include, but are not limited to:

· Experience working in an industrial environment.

· Experience working on a military installation.

Specific manual meter reading tasks to be performed by the technician include, but are not limited to:

· Manually reading and recording each meter reading on specified day and time each month.

· Input meter data as required into computer data base.

· Collation and archiving of meter data.

· Initiate start of programs that populates energy charts and graphs.

Monthly meter reading is expected to take several days.

· For an example of the schedule for In-Service Meters see Attachment 1.

· For locations of meters on Hill AFB see sample Meter Map, Attachment 2.

The sequence in which meters are read shall be consistent each month. Monthly meter reading is to start one day prior to the end of the month and continue daily, on work days, through the first four or five days of next month. Meter reading will not occur on weekends or federal holidays; therefore, the schedule may be adjusted such that in no case will any single meter reading be shifted more than 48 hours from the meter reading days stated above. (CDRL A005)

Transportation for the meter reader technician shall be provided by the Contractor. Vehicle used on Base must have a Contractor’s company name on both the driver’s and passenger side doors.

In order to provide non-negotiable clarity, the Contractor is responsible to ensure that all maps, meter locations, descriptions, and contacts provided to the Contractor will be marked For Official Use Only (FOUO). All FOUO documents shall be secured such that they are out of sight and non-accessible to all non-Government personnel, most especially if any are inadvertently taken off Hill AFB.

3.1.14 Labor Hours Reporting

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the ISO 50001 Support via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

3.1.13.1 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct quest ions to the Enterprise Contractor Manpower Reporting Application (ECMRA) help desk.

3.1.13.2 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the identified contract number and Contractor are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

3.2 Option Year Periods

The following unfunded option periods may be exercised through a modification to the contract (i.e. written direction of the Government Contracting Officer) in the event additional funding is made available. The Contractor SHALL NOT start work until receipt of a contract modification that exercises the option period and obligates additional funding. It is anticipated option years may be exercised within the previous performance period (i.e. option year 1 may be exercised within the basic period). Refer to FAR clause 52.217-9, Option to Extend the Term of the Contract, for information regarding when the Government gives the Contractor preliminary written notice of its intent to exercise these option years.

3.2.1 Option Year 1

The Contractor shall provide the support outlined in this PWS for one additional year after completion of basic.

3.2.2 Option Year 2

The Contractor shall provide the support outlined in this PWS for one additional year after completion of Option Year 1. Service is same as base year plus a complete revision of the OO-ALC Energy Baseline to take into account the final completion of all ESPC projects.

3.2.3 Option Year 3

The Contractor shall provide the support outlined in this PWS for one additional year after completion of Option Year 2. Service is same as base year plus ISO 50001 re-certification audit, as applicable

3.2.4 Option Year 4

The Contractor shall provide the support outlined in this PWS for one additional year after completion of Option Year 3.

3.2.5 Option To Extend Services up to Six (6) Months IAW FAR 52.217-8

The Contractor shall provide the support outlined in this PWS for an additional (6) months. Per FAR 52.217-8, the Government may require continued performance of any services for an additional six (6) months within the limits and at the rates specified in the contract. The Government will give the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

4.0 PLACE / PERIOD OF PERFORMANCE & DELIVERY SHIP TO / SCHEDULE

4.1 Place of Performance

Much of the Contractor’s work shall be performed at the Contractor’s facilities. The SEM is expected to be on-site four times per year and spend five days per visit at the Government’s location to conduct business such as on-site training, facilitating, briefing, and coaching. The SEM visits shall coincide with each audit, scheduled SEU selection, and scheduled SEU training and/or other training. The technical engineer is expected to be on site no less than two times per year. The first time to aid in and establishment of new SEU selection and site visits to existing SEUs as needed. The meter reader must spend adequate time at the Government’s location on a routine monthly basis to accomplish all the meter reading, recording, posting, and debriefing.

4.2 Delivery Ship To

IAW DD1423s of the contract requirements (reference Section J, List of Attachments).

4.2.1 Contract Data Requirements List (CDRLs)

IAW DD1423s of the contract requirements (reference Section J, List of Attachments).

4.3 Period of Performance

The overall period of performance for this task shall be five years and 6 months from the date of award.

4.3.1 Hours of Operation

Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Friday 0600–1630 – EXCEPT FEDERAL HOLIDAYS and other base closures.

4.3.2 Federal Holidays

Unless otherwise required by the Government, the contractor shall not have access to Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather related days and Government directed holidays. On these days, the contractor shall not generally be required to work and the Government shall not be billed for work not performed.

NOTE: Good Friday is regarded as a holiday by the Utah Wage Determination; however, Good Friday is not a Federal Holiday so the Government facilities will be open for work that day. The contractor shall plan on employees working business as usual on that day, unless the Government supervisor or section chief determines that such services are either unnecessary or will be less than a full normal workday.

4.4 Delivery Schedule for CDRLs

Data and documentation deliverables shall be delivered in accordance with this PWS and the Contract Data Requirements List (CDRL) Form DD1423s attached to the contract (reference Section J, List of Attachments), unless otherwise specified by the Government Program Manager and Contracting Officer through a contract modification or CO letter. If there is a discrepancy in due dates between the PWS and the DD1423s, this PWS shall take precedence. Due dates falling on non-working days (Saturdays, Sundays, and recognized national (legal) holidays) shall be construed to mean the next regular working day. All due dates (i.e. 30 DAC) are calendar counted unless designated otherwise.

PWS

Paragraph

4.5 Government Inspection and Acceptance of Deliverables

Data and documentation deliverables shall be delivered in accordance with the PWS, and CDRLs unless otherwise specified by the Government Program Manager, COR, and Contracting Officer through a contract modification or CO letter. The Government has the inherent right to disapprove any data item. Therefore, the Government Program Manager will have the right to reject or require correction of any deficiencies found in deliverables. In the event of rejection of any deliverable, the Government Program Manager, with coordination with the Contracting Officer, will notify the Contractor in writing of the specific reasons why the deliverable was rejected. The Contractor shall have 30 calendar days, or as outlined in the Service Summary table in paragraph 7.0 (whichever is shorter) or unless designated otherwise through a CO letter, to correct the rejected deliverable and resubmit to the Government Program Manager for re-inspection. The Government must approve final versions of data deliverables.

5.0 SPECIAL CONSIDERATIONS

5.1 Security

5.1.1 Safeguarding Covered Defense Information and Cyber Incident Reporting

The following DFARS clauses are applicable to this effort. Contractor shall control information IAW these contract clauses, other sections of this PWS and terms and conditions of this contract.

· 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

· 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

· 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting

5.1.2 Operations Security (OPSEC)

5.1.2.1 Contractors who have access to the OO-ALC Utah and satellite operating locations facilities or critical information shall have OPSEC training IAW AFI 10-701, Operations Security. Initial training will be approximately 1 hour and follow on recurring annual training will be approximately 0.5 hour.

5.1.2.2 Contractors shall not use any type of photography devices to take pictures or video of any part of a facility behind a controlled area nor within a depot facility. Contractor is not authorized to take any photos.

5.1.2.3 No pictures will be released by contractors, Contractor Company, Contractor employees, sub-contractor companies, sub-contractor employees or any affiliates without proper OPSEC screening and authority from the installation Public Affairs Office and proper approval for release.

5.1.2.3 Contractor personnel shall not release or remove system documentation, data, or reports generated by or through use of Government systems. All requests for information shall be forwarded to the Government Program Manager.

5.1.3 Access to Confidential, and/or Proprietary Information

Contractor will have no access to Confidential or Proprietary Information under this contract.

5.1.4 Basic Security Requirements

5.1.4.1 Contractor shall comply with all security, force protection, operation security (OPSEC) and Antiterrorism requirements enforced at the installation.

5.1.4.1 In the event that a security system is non-operational the Contractor shall adhere to procedures in place until the system is operational.

5.1.4.1.1 Examples are systems used to issue Defense Biometric Identification System (DBIDS), Restricted/Controlled Area Badges (RAB/CAB) or Common Access Card (CAC) cards.

5.1.4.2 Contractors shall be responsible for ensuring that any male employee has registered with the Selective Service prior to working on a Government installation. Contractor employees that have not registered will be detained and turned over to the Department of Justice. Proof of registration is only required for men born after December 31, 1959. The use of Optional Form 306 can be used to verify if an employee has registered and by accessing https://www.sss.gov/.

All credentials issued are considered property of the United States Government and will be returned when requested by the issuing office. Those documented as not returned will be turned over to security forces and proper authority and will have their access privileges revoked.

5.1.5 Security Clearance Requirements for Contractor Personnel

The following list identifies the security clearance requirements needed by each skill set under this contract. For purposes of this section this contract will have only two skill sets: engineer and meter reader. The security manager will use this information to determine the level of training, background clearance, and badging required.

A. Base Access: Engineers and Meter Reader B. Computer Access: Engineers (SharePoint EnMS site development) C. FOUO: Engineers and Meter Reader D. Controlled Area Badge: Meter Reader E. Classified Access: None F. Keys and Building Access Cards: Meter Reader G. Access to MSA: Meter Reader (note required training in para 5.1.7.1.2 and Explosive Safety Awareness Training in OO-ALC or MXSG Security Office)

5.1.6 Security Badges

5.1.6.1 Defense Biometrics Identification System (DBIDS) Badge/CAC /(CAB/RAB) will be issued in accordance with Hill AFB Instruction 36-812 and Hill Installation Defense Plan. The Contractor must meet the same security requirements as Government employees for access to the Base, the network and Automated Information Systems.

5.1.6.2 DBIDS will only be issued for contracts exceeding 60 days. For contracts and work orders less than 60 days the Contractor employee will be sponsored onto the installation by the contracting officer, Contracting Officer Representative (COR), engineer or person meeting minimum requirements to sponsor.

5.1.6.3 DBIDS card may be issued after Contractor submits a completed AFMC Form 496, Application for AFMC Identification Card to the COR requesting a DBIDS. The COR completes and forwards AFMC Form 496 to the Security Manager (SM) for signature and processing. The SM will notify the COR after AFMC Form 496 is approved with instructions for obtaining a DBIDS. Employee will return completed AFMC Form 496 to issuing SM. Contractors with derogatory information on their Local File Check (LFC) will be disapproved for DBIDS and will not be granted access to the installation. NOTE: Escort authority will not be authorized and Force Protection “Bravo” is the minimum established by Security Forces Squadron (SFS). Contractors with a valid DBIDS have authority to sponsor (not escort) onto the installation and must follow installation procedures for doing so. Contractors who do not require access to DOD IT systems will be issued a DBIDS only.

5.1.6.4 Contractor employees approved for DBIDS will require sponsorship onto the installation to SFS (building 430) to be issued a DBIDS. Employees going to SFS without being sponsored are considered to be on the installation illegally.

5.1.6.5 Common Access Card (CAC) will be issued under this contract if access to Government Information Technology (IT) systems is required to perform the job. CACs will not be issued for training purposes only IAW AFBI 36-812, Issue of Common Access Cards to Contractors. CACs will not be issued to foreign nationals unless they meet the requirements of AFI 31-113 (FOUO), Installation Perimeter Access Control CAC, DBIDS and CAB/RAB Identifications must not be photographed nor copied.

5.1.6.6 Contractor employees requiring access to Government computer systems will be required to pass a LFC, positive fingerprint results, a completed Optional Form 306, Declaration of Federal Employment and a minimum of a Tier 1 (T1) investigation through the Group security office. If all forms are returned with no derogatory information and the T1 investigation is opened with Office of Personnel Management (OPM) then an interim CAC card may be issued by the respective Group SM. If the T1 is returned with less than favorable results the Contractor employee will have their CAC card revoked and any access to Government IT systems while a suitability determination is made by the Group Director as to whether to allow the employee to continue working.

5.1.6.7 Contractor employees will be given two (2) weeks to complete the on-line investigation questions prior to being submitted for a T1. Employees that refuse to complete the questionnaire will be removed from the installation. On-line questionnaire will be initiated by the Group SM.

5.1.6.8 Closed investigations, with favorable results, must be within last two (2) years from previous Government employment or appointment, as a civilian, contractor or active duty military, to be used in lieu of submitting a new background check or security clearance.

5.1.6.9 Contractor employees that do not meet the minimum requirements for a CAC will be removed from the Installation immediately. All Government credentials will be recovered and returned to the issuing SM the same day.

5.1.6.10 Contractor employees requiring a higher level of investigation must be submitted for a Tier 3 (initial) or a Tier 3R for (Reinvestigations) if over 10 yrs. A Single Scope Background Investigation (SSBI) for Top Secret, must be submitted IAW AFI 16-1405, Personnel Security Management Program, AFI 33-282, and Computer Security. The Field Security Officer (FSO) for the Contractor is responsible for initiating the required level of investigation above a T1 background investigation. The Contractor shall meet the same security requirements as Government employees for access to the site AFB network and connections to an office printer, office supplies and any other items necessary to complete work IAW this PWS. The Contractor will only have access and use of the office equipment mentioned above. The Government supervisor or equipment custodian for the organization will monitor the accountability of the Government Furnish Property (GFP) provided for the Contractor employee’s use.

5.1.7 Controlled Area Badge

5.1.7.1 Controlled/Restricted area badge requests shall be completed by the group SM, who shall complete a LFC and an AF Form 2586, Unescorted Entry Authorization Certificate, for each employee requiring entry into controlled/restricted areas. The Contractor employee shall carry AF Form 2586 to Security Forces (building 430). The AF Form 2586 will be returned to the issuing SM for accountability. NOTE: CAB/RABs will not be issued for the inconvenience of having to be escorted.

5.1.7.1.1 Contractor employees requesting unescorted access into a controlled area will have a valid DBIDS or CAC card. If the employee has a newer, current, DBIDS then a new AF Form 2583, Request for Personnel Security Action, will be done if more than 30 days has passed since the issuance of the DBIDS.

5.1.7.1.2 The Contractor shall complete, initial and annual, Security Education and Motivation Phases I and II (training held in MXSG Security Office) prior to submitting AF Form 2586 and any additional required training, based on access requirements. Contractors who refuse to complete annual training will have their CAB revoked and all access removed.

5.1.7.1.3 The Contractor shall provide written justification with employee full name, Social Security Number, Height, Weight, Eye Color, Hair Color, contract number with expiration date and areas needing access to the issuing SM to complete AF Form 2586.

5.1.7.1.4 Contractor employees must meet the minimum background requirements prior to submitting for a CAB/RAB: positive LFC, have a current investigation or current security clearance verifiable through Joint Personnel Adjudication System (JPAS) or Defense Information System for Security (DISS).

5.1.7.1.5 Contractor employees shall display the CAB in a badge holder between the shoulders and above the waist and in the front of the body whenever inside an identified restricted or controlled area. NOTE: When outside restricted/controlled areas the CAB will be placed out of sight.

5.1.7.1.6 Contractor employees transferring between contracts, groups or companies will return DBIDS or CAC, CAB/RAB and vindicator card for in/out processing. New credentials will be issued by the receiving organization. NOTE: contractor employee will be required to be escorted by an approved person while on the installation until new credentials are issued.

5.1.7.1.7 If required, the Contractor employee shall also obtain a Building Identification (ID) badge and/or vindicator access card from the appropriate Building Facility Manager/SM. Access to controlled/restricted areas will not be granted without a CAB/RAB badge and proper authorization for required areas.

5.1.7.1.8 Employees removed from the contract will be required to return all issued Government credentials, vindicator cards and keys to the issuing office within the same day of separation. If employee is unable to return the credentials, vindicator card, or key, then the supervisor will ensure that all credentials are returned to the issuing SM the same day.

5.1.7.1.9 During performance of the contract and at the completion or termination of the contract, the Contractor shall be responsible for prompt return of all credentials to the issuing security manager for any employee who no longer requires access to the work site, and for obtaining required ID of newly assigned personnel. Lost credentials shall be reported to the issuing SM within one working day of loss. After receiving a Lost Identification Letter from the issuing security office, the Contractor is required to fill out AF Form 1168, Statement of Suspect/Witness/Complainant, through the Security Forces Office, bldg. 430. The Contractor must bring AF Form 2586 to the same Security Forces Offices to be issued a new badge then return form to the Group Security Office.

5.1.7.1.10 Should a security incident occur, the Contractor shall: immediately report to the site location Group Security Manager all available facts related to each instance; take such precautions as the Security Manager may reasonably require for security purposes; take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority; and cooperate fully and assist Government personnel as the Government conducts an investigation of the violation. Participation shall last until the investigation is completed.

5.1.7.1.10.1 Examples that would lead to a security incident are: entering, viewing, coming into contact with, touching or taking pictures/video of unprotected classified material, information or areas.

5.1.7.1.11 The Contractor shall create an Incident/Mishap report when a contract employee loses a CAC or Restricted/Controlled Area Badge Line badge or Vindicator card. The Incident/Mishap report must be submitted to the COR within No later than one business day.

5.1.8 Keys, Building Access Cards and Building Badge Control

5.1.8.1 The Contractor shall establish and implement methods of making sure that all keys, Building Access Cards, and building badges issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized persons. Contractor meter reader will be issued keys at start of work day and check the key back in with the perspective security manager.

5.1.8.2 The Contractor shall not duplicate any keys, badges or credentials issued by the Government.

5.1.8.3 The Contractor shall immediately report the occurrence of…