Project Statement 22021.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

751/22021.JBB

PROPOSAL DUE DATE

6/15/2023, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Natural Resources

PROJECT NAME AND LOCATION

Indian Lake State Park Toilet Building Replacement Palms Book State Park Viewing Raft Repairs PROJECT ADDRESS (if applicable) Indian Lake State Park

CLIENT AGENCY CONTACT

Keith Cheli, Eastern UP Regional Planner; kcheli@michigan.gov Dennis Green, Unit Supervisor Indian Lake/Palms Book;

GreenD1@michigan.gov

TELEPHONE NUMBER

989-370-1907 906-341-2954

DTMB - DCD PROJECT DIRECTOR

Jeff Barsch, Project Director; barschj@michigan.gov Jason Pascoe, Field Representative; pascoej2@michigan.gov

TELEPHONE NUMBER

906-251-0727 906-280-1046

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A MANDATORY PRE-PROPOSAL MEETING will be conducted by the Issuing Office for this Request for Proposal On Site starting at the Indian Lake State Park Headquarters, 8970 W County Road 442, Manistique, MI 49854 at 10:30am on Thursday, June 1, 2023.

MANDATORY (Check box if Mandatory)

PROJECT DESCRIPTION/SERVICES REQUESTED

SERVICES REQUESTED

Provide a complete PSC Proposal for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB427), DTMB Billing Rate Professional Services Contract and the DTMB 430 RFP Billable Rate Form (DTMB 430), and DTMB State Facilities Administration, Design and Construction Division (DCD) policies and procedures for:

Complete Phase 100, 400, 500, 600, and 700 services to produce plans, permit applications and contract documents for each of the project scopes. The services and products provided shall be compatible with MDNR facility and operational requirements and practice.

PROJECT DESCRIPTION:

This project consists of 2 individual projects as described below. Each project design is to be developed into separate bid packages with separate letting processes and separate construction administration processes. The design meetings may be held concurrently.

PROJECT #1: Indian Lake State Park – South Unit – Toilet/shower buildings, drain fields/lagoon, water line replacement, and Sanitation Station redevelopment:

DNR PRD desires to retain a professional services consultant (PSC) to complete the necessary Phase 400, 500, 600, and 700 professional services for completing design and developing contract documents for the following scope items:

mailto:kcheli@michigan.gov mailto:GreenD1@michigan.gov mailto:barschj@michigan.gov mailto:pascoej2@michigan.gov

Scope item #1: Removal and replacement of three existing toilet/shower buildings with two standardized toilet/shower buildings.

The new toilet/shower buildings shall be located at the site of the existing central toilet/shower building. The DNR is looking to restore the site of the northern toilet/shower building but not to construct modern campsites at that location.

The consultant shall evaluate the Park’s water and electric utilities to confirm that they are adequate in capacity to support the proposed toilet/shower building. For the basis of the proposal assume that the evaluation of the water and electric utility confirms that they are adequate.

Replace three existing toilet/shower buildings with two standard DNR toilet/shower building

a) Demolition of three existing toilet/shower buildings (North, Central, and South toilet/shower buildings).

i) The existing buildings measure approximately 34’ L x 26’ W, are wood framed, and have a masonry foundation. The buildings date from 1951/1952.

ii) Each building has had a hazardous materials survey already completed.

iii) Site restoration will be required at the site of the existing north toilet/shower building. The north building is proposed to be demolished 24” below grade and receive turf restoration.

iv) The proposed “Standard” toilet/shower building sites are proposed to utilize the current Central and

South toilet/shower building’s sites.

b) Construction of 2 new DNR standard toilet/shower building based on the PRD toilet/shower building floor plan and construction type, construction materials, with similar room finishes and fixture types.

i) At the design kick-off meeting the DNR will provide clear guidance on previously accepted submittals for all trades.

ii) The DNR will provide for information the plans and specifications drawings from the PRD standard.

iii) The proposed toilet/shower building is anticipated to be located at the same site as the existing

Central and South toilet/shower buildings.

iv) New ADA compliant sidewalk(s), site grading, and site landscaping will be required to extend accessible sidewalks from the proposed toilet/shower building to the existing parking area and roadway connections.

v) 3-4 vehicular parking spaces are desired at the new toilet/shower building. Of these 1 should be a van accessible ADA compliant parking space and access aisle.

Scope item #2: Demolition or abandonment of the two standalone drain fields which currently support the north and central toilet/shower buildings. Replacement of the existing wastewater lagoon with either a septic tank and tile field or a PSC recommended wastewater disposal system (lagoon, etc.) per consultation with Local Health Dept and EGLE (DEQ) wastewater disposal design requirements. EGLE wastewater disposal recommendations may require pretreatment based on the concentration of effluent from the sanitation station. Perform a Phase 400 study evaluating the options of replacing the existing lagoon and the two existing drain fields with a combined system including either: a septic tank / drain field system, or the replacement/rehabilitation/ or expansion of the existing lagoon system, or an alternative option as recommended by the PSC or per the guidance of the EGLE.

The Phase 400 analysis shall develop a basis of design for water and wastewater flows and determine the scale of development necessary to consider each option. The study will evaluate the potential impact to park lands, such as:

additional areas requiring development; potential wetland impacts; and any required archeological survey efforts. The study shall determine if the existing septic tanks and drain fields can be abandoned or if they will require removal and restoration. The study will consider the compatibility of the proposed on-site sewage disposal system options with the concept that proposes to replace two of the existing toilet/shower buildings with one new toilet/shower building (and retaining the south toilet/shower building). The study will discuss the necessary infrastructure transitions necessary to be compatible to such a proposal. Additionally, the study will evaluate existing pump stations and equipment and make recommendations for replacement or rehabilitation of components. The study shall consider permitting, licensing, and lifecycle maintenance costs of each system. The study shall initiate all necessary permitting discussions to inform the considered options.

1) Perform soil explorations per EGLE requirements. Determine soil suitability and design parameters.

2) Recommend siting of proposed onsite sewage disposal system.

3) Review contributing sewer piping, pump station, equipment, and supporting utility infrastructure for adequacy of reuse and/or for compatibility with tying the proposed project into the existing system.

4) Wetland delineation is assumed to be required to fully utilize park lands found to the south of the existing campground, north of County Road 442, and west of County Road 441.

5) Perform effluent sampling to inform the design and analysis of the proposed on-site sewage disposal system.

6) Update effluent sampling results if required to inform the design and analysis of the proposed on-site sewage disposal system.

Scope item #3: Replacement of the existing waterline supporting the proposed north toilet building and associated water fountains/jug fillers shall be included. All proposed water lines shall be directionally drilled. GPR shall be performed on all proposed routes prior to advertising the project to ensure the proposed routes will be constructable.

Scope item #4: Evaluate the existing park sanitation station for upgrade and potential expansion to include a new water fill and sanitary dump island and or driving lane, expanded staging lanes and or possible relocation if appropriate. This waste is currently incorporated into the lagoon system (refer to scope item 2 above).

At Indian Lake Phase 100 is not anticipated for the scope items requested above but PSC’s may add that phase if they feel it will is needed or will be a benefit to the project.

A project construction budget has not yet been determined. The construction budget is intended to be developed by the Phase 400 – Phase 500 development effort.

PROJECT #2: Renovate/ Upgrade or Redevelop Existing Raft and Spring Viewing Infrastructure at Palms Book State Park

The Big Spring and self-propelled raft experience is a unique and very popular experience and draws over 200,000 visitors per year. The raft structure, self-propulsion unit, and docking system are nearing the end of their functional design life and are becoming more operationally intensive and require a major upgrade and or replacement.

Furthermore, the increased popularity of Palms Book State Park combined with the limited raft capacity and variable use time of the Big Spring viewing raft system generates long visitor wait times and visitor stacking waiting to board the raft to view the springs. As part of the scope of the project, DNR PRD would like to study alternative spring viewing infrastructure options that will maintain a comparable or improved viewing opportunity of the springs, meet American with Disability Act requirements, reduce or eliminate the visitor waiting time to view the springs. By reducing or eliminating the spring viewing visitor wait time the overall site use time should be reduced and thus relieve pressure on the limited parking available. Additional benefits are anticipated with reduced environmental impact of visitor foot traffic through and within the sensitive cedar wetlands during extended wait time.

The scope of work shall include a minimum of three schematic design options for proposed spring viewing improvements. The improvements shall take into consideration limited impact of the surrounding cedar wetland, preservation of specimen trees and high-quality natural features, view sheds of the big spring impoundment and the river exit, surface water flow and movements, existing site character and aesthetics. A general assessment of the existing site carrying capacity should be included that evaluates available parking spaces, raft capacity, raft viewing timing, peak use and site congestion conditions for mitigation.

A project construction budget has not yet been determined. The construction budget is intended to be developed by the Phase 100 – Phase 500 development effort.

Construction is proposed to begin following Labor Day of the year of construction and extending through winter and with a proposed completion date of the next year prior to the 4th of July holiday.

Professional Services:

Professional services shall also include, but are not limited to:

• The PSC shall be responsible for gathering and verifying accurate base information, preparing preliminary and final cost estimates, preparing all necessary construction documents and obtaining approval of these documents by the required governing agencies, and preparing final as-built record drawings. Approval of the plans and specifications by MDNR, DTMB, EGLE Campground Division, and EGLE sanitary disposal, LARA Plan Review is required.

• Phase 400 and 500 Final Design for all projects. Phase 600 and 700 Construction Services shall also be provided.

• The PSC shall include in their proposal if required LARA Plan Review Permit application and Construction Code approval, and all permits and standards required to be met by this project. Include in the reimbursement category of the Phase 500 Proposal cost summary of your proposal the cash allowance(s) listed below.

• Providing 50%, 90%, and Final (100%) estimates of construction costs for developed plans.

• Development of a construction schedule that avoids significant negative impacts to facility operations and public use.

• Submittal of 50% and 90% Contract documents for Owner review. Review periods shall provide the plan sets to the agency a minimum of 10 days in advance of a review meeting. A 100% complete submittal is required for the verification of 90% plan review comments. A formal 100% review meeting is not required. Plans shall be posted on SIGMA-VSS, Best Value Bid Evaluation, PSC recommendation of Contract Award, and Contract Administration.

• Provide soil borings and soil profiling and analysis as required.

• DEQ and USACE joint permit application preparation and submittals including permit fees, if applicable.

• DTMB-DCD SESC plan review submittal.

• Design and construction scheduling.

• Maintaining an inclusive, transparent, and informative relationship with DTMB and DNR-PRD.

PSC PROPOSALS:

Interested bidders shall provide a complete PSC Proposal for all required Professional Services for all proposed park improvements. The consulting services shall be in compliance with the State of Michigan, Department of Management and Budget Contract for Professional Services and DMB Facilities Administration, Design and Construction Division policies and procedures (DMB 430) for the development of Contract Bid Documents and Construction Administration. Proposals shall include Phase 100 – 700 services as required to produce selected improvement plans including advantages and disadvantages of options, option cost comparisons, and comparative life cycle considerations with a professional recommendation for consideration.

The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, base information, contract documents, all correspondence, all e-mails, all RFI’s and answers, Field Orders and communication telephone logs. The project files shall be maintained in an electronic format and delivered to the Lansing office of the DTMB Design and Construction Division with the PSC final Payment Request.

PSC services shall include but are not limited to:

1. The PSC shall gather and verify any available as-built information and document the existing site and building conditions as required to complete the project. Please see the attachments listed below.

2. Phase 500 - Develop Contract Documents for bidding:

a. Contract Documents shall be created utilizing the current State of Michigan, DTMB, Facilities and

Business Services Administration, Design and Construction Division, DC Spec General Conditions, and the Master Spec format.

b. The Contract Documents shall meet the approval of DNR and DTMB.

c. The Contract Documents shall meet all code requirements and all accessibility requirements of the

Americans with Disabilities Act.

d. PSC shall provide, at a minimum, design meetings at 50% and 90% completion of Contract

Documents. The PSC is responsible for the submittal of 50% and 90% Contract Documents and estimates for owner review a minimum of ten (10) working days prior to the proposed review meeting dates. 100% review documents shall be provided for owner review, but a 100% review meeting is not required.

e. Phase 500 design meetings can be performed virtually unless the PSC feels they should be held onsite.

f. PSC shall provide construction estimates for owner review at 50%, 90%, and 100%. Review of the construction budget will be required at 50% and 90% design review meetings.

g. PSC shall be responsible for the development of phasing plans and/or a construction schedule recommendation to avoid negatively impacting facility operations.

h. PSC shall be responsible for posting project on SIGMA for bid advertisement, performing a pre-bid meeting, issuing addenda, performing a Best Value Bid Evaluation on bidders, and generating a PSC recommendation of Contract Award for construction.

i. PSC shall be required to include a submittal, shop drawing and warranty log in the advertised project manual.

j. PSC shall include a design schedule that incorporates relevant agency review and LARA review timeframes.

3. Phases 600 & 700 – Phases 600 & 700 - Provide complete Phase 600 & 700 services for the project:

a. Reports from each site visit shall be distributed to the Project Team within five (5) calendar days of the site visit.

b. PSC shall be expected to conduct progress meetings Bi-Weekly during construction. These will be completed through a mix of virtual and on-site meetings.

c. In addition to progress meetings the PSC shall be expected to attend an onsite preconstruction meeting, onsite substantial completion meeting and perform an onsite punch list back check.

d. PSC shall include a proposed construction schedule and provide the total number of virtual and on-site meetings that have been included in their proposal.

e. The Owner desires to have the project design completed and bid during the fall/early winter of 2023 so the work can be completed during the summer of 2024.

ADDITIONAL REQUIREMENTS:

1. Timely minutes from all meetings will be required per the PSC contract.

2. PSC to follow DTMB naming convention of DTMB file number / project name / Y (contract) number / subject on all project documents.

3. PSC shall provide sufficient back-up on all invoices for reimbursable expenses.

4. PSC shall provide a progress summary e-mail to the project team every two weeks. Each progress summary shall document the prior two-weeks’ progress by the PSC and display the initial project schedule and current schedule status.

5. Work shall be conducted in a manner that complies with any Governor’s Executive Order(s) and/or MDHHS Epidemic Order(s) related to COVID-19, and any DNR policies currently or that may come into in effect.

6. The successful PSC needs a Unique Entity Identifier (UEI) registered in SIGMA to get paid through ARPA.

• The UEI replaces the federal DUNS number. Vendors can apply at SAM.GOV and add it to

SIGMA though the Vendor Self Service portal.

• Davis Bacon Act is in effect for both construction contracts

• Buy American Preference: As appropriate and to the extent consistent with law, the non-

Federal entity should, to the greatest extent practicable under a federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this award.

For purposes of this section:

o “Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.

o “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.

ALLOWANCES:

Identify and itemize all reimbursable and travel expenses in the PSC Cost proposal as allowances. The allowance amount shall include the expenses for the scope of work indicated (permit fees, plan review fees, materials testing, effluent testing, etc.) as well as the PSC staff labor to perform the scope of work indicated for each respective allowance (i.e. PSC staff time spent filling out an application for plan review or collecting samples for hazardous materials testing would be included in the allowance). If the PSC feels the allowances listed are not adequate to cover their expenses and staff time for any allowance, the PSC shall state so in their proposal and include the additional amount they feel is needed to adequately complete the scope of work for the respective allowance.

PSC shall include the following as reimbursable expense allowances in their proposal:

1. Include a $1,000.00 LARA Plan Review allowance and Permit application as a Reimbursable expense for each bid package (2k total).

2. Include a $10,000 allowance for topographic and site survey. ($7,500 for the Indian Lake State Park project scope and $2,500 for the Palms Book project scope.).

3. Include a $5,000 GPR Allowance for proposed directional boring locations for Project 1.

4. Include a $2,500 allowance for wetland delineation Project 2.

5. Include a $10,000 allowance for soil borings to be utilized at both sites. If the PSC feels this is too low include what you deem is needed and justify in the proposal.

6. Include a $5,000 allowance for effluent testing for the Indian Lake project scope. The testing shall take place within the existing system and at the last point prior to discharge as recommended by the PSC. Sampling shall include but may not be limited to: BOD levels, phosphorus, ammonia, and formaldehyde. Anticipate a minimum of 4 sample sets (2 during peak periods such as Memorial Day or Independence Day weekend and 2 non-peak periods such as mid-week during early June.

Reference Documents:

The following documents:

1. Davis Bacon Phase 600 Services PSC Scope of Work Relevant Indian Lake State Park record drawings, including

1. Indian Lake Map

2. DNR Standard TSBLDG Part 1-3, Standard TSBLDG Photo

3. Indian Lake Existing Flow.18Jan2022

4. Indian Lake State Park Atlas ACM LCP Report

5. IndianLake.SHPO.Letter.ER21-495.19Nov2021

6. IndianLakeSP.ArchaeologicalSurvey.4Aug2021

7. IndianLakeSP.Sec106Application.24Mar2021

Relevant Palms Book State Park record drawings, including: -

1. Palms Book Map

2. Palms Brook Operational Memorandum

3. EGLE Wetland Identification Report – 77-Palms Book State Park-Thompson Twp

4. Palms Book L-107 Parking Area

5. Palms Book L-109 Parking Area

6. A-102 Entrance Building

7. U-1 Water and Sewer

8. Waterline Sketch

Additional information available to Successful PSC includes:

All additional As-Builts for both locations the DNR Has on fille will be made accessible to the successful consultant for review and reproduction.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms should only submit one (1) attachment (being less than 6 MB) for proposal submission. The attachment is to be the technical and cost proposal combined.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response. SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90638, 90656, 92517, 92533

DESIRED SCHEDULE OF WORK

Complete all designs with construction contracts in place and funding obligated by December 2024 and final project close out by December 2026

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to Jeff Barsch at barschj@michigan.gov no later than 12:00 p.m., Eastern on 6/7/23.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:barschj@michigan.gov