PRIME-SUB_FORM_for_Contractors_rev._01.15.2025_(lock_before_publishing).xls

This is a Prime/Subcontractor Form for Volusia County, Florida's DeLand Courthouse Central Energy Plant (CEP) Upgrades and Efficiency Improvements project, identified as ITB No. 25-B-144LL and Contract No. C-2014. The project scope encompasses the replacement of existing dedicated chillers, pumps, and associated components at the courthouse located at 101 N. Alabama Avenue, DeLand, Florida. The procurement requires installation of two new 500-ton water-cooled chillers using R-514A refrigerant, two primary and secondary chilled water pumps with variable frequency drives, new piping, and integration with the existing building automation system using Alerton Controls. The pre-bid meeting was scheduled for July 24, 2025, at 1:00 pm, with bid responses due by August 14, 2025, at 3:01 pm. The total contract time is 180 days, and the estimated construction cost is $950,000.

All bidders must complete and return the Prime/Subcontractor Form to avoid a non-responsive bid designation. The form requires bidders to identify all proposed subcontractors with their company names, addresses, dollar values, and percentages of work performed, organized by discipline (HVAC/Mechanical, Electrical, BAS/Controls, Masonry/Structural, and other trades as applicable). The prime contractor's dollar value and work percentage must be entered in the green-shaded cells, with all other calculations generated automatically, ensuring the total work allocation equals 100%. The total bid amount must match the bid price sheet and include any applicable performance or payment bonds. Bidders must hold valid Florida General Contractor, Building Contractor, or Mechanical Contractor licenses, provide a 5% bid bond with surety companies rated "A" and Financial Category "Class X" by Best's, and demonstrate business operations for at least six months. The county reserves approval authority over any subcontractor changes during project execution and will apply local business preference criteria in accordance with Section 2.8, D of the solicitation.