PRIME-SUB_FORM_for_Contractors.xls

This is a Prime/Subcontractor Form for the DeLand Courthouse Chiller Energy Plant (CEP) Upgrades and Efficiency Improvements project administered by Volusia County, Florida. The project involves the replacement of existing chiller plant infrastructure, including two 500-ton water-cooled chillers, primary and secondary chilled water pumps, and associated mechanical, electrical, and control system components. Bidders must complete this form to list all proposed subcontractors for the project, with completion and submission required by the electronic bid deadline of February 19, 2026, at 3:01 pm through the County's eProcurement Portal. A non-mandatory pre-bid meeting is scheduled for January 22, 2026, at 10:30 am at the courthouse loading dock. The contract duration is 180 days upon award. Failure to complete and return this form may result in a non-responsive bid.

The form requires bidders to assign dollar values and percentage allocations across prime contractor and subcontractor work categories, including HVAC/Mechanical, Electrical, BAS/Controls, and Masonry/Structural disciplines. The total bid price must equal 100% of all allocated work, with the prime contractor responsible for ensuring all subcontractors maintain appropriate licenses. Any subcontractor changes during project completion require prior approval from the County Project Manager. The County's evaluation criteria include conformance to requirements, bidder and subcontractor qualifications, proportional work performed, previous contract performance, and maintenance capabilities. Local business preference provisions apply, offering a 3% preference for prime contractors with permanent locations in specified Central Florida counties for at least six months, or a 2% preference if 51% or more of subcontracted work is performed by local businesses, with a maximum combined preference of 5%. The estimated project cost is $1,750,000.00.