Price_Sheet_for_IFB_FY27-086-03_Chiller_and_Boiler_Maintenance.xlsx
XLSX spreadsheet 28 KB Posted
- Attached to
- Chiller and Boiler System Maintenance
- Solicitation number
- IFB FY27-086-03
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a price sheet for an Invitation for Bid (IFB) issued by the City of Phoenix Housing Department for chiller and boiler system maintenance and repairs under solicitation number FY27-086-03. The price sheet outlines ten categories of required maintenance tasks spanning chiller and cooling tower operations, boiler and burner combustion systems, electrical and VFD cabinet maintenance, piping and water system inspections, operational testing and startup/shutdown procedures, gauges and documentation, oil system tasks, pumps and mechanical movement, structural inspections, and chemical system monitoring. Tasks are categorized by frequency of performance, including monthly, semi-annual, pre-season, and annual requirements, with corresponding quantities specified for each service line item. The contract term is five years from the commencement date with no options to extend.
The price sheet requires bidders to populate pricing for three service categories: Regular, Non-Standard, and Emergency rates across all 70 numbered line items plus ancillary charges for labor technician services (hourly rate), additional labor with approval (hourly rate), materials with a maximum markup of eight percent, and potential new chiller and boiler system installations. Bidders must also provide summary pricing organized by frequency of service (Annually, Pre-Season, Semi-Annual, and Monthly). The sheet includes provisions for hourly labor rates and material costs associated with emergency and additional repairs beyond the standard maintenance scope, allowing the City flexibility in addressing unexpected system failures and modifications throughout the five-year contract period.
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Chiller & Boiler Price Sheet
| Housing Department |
| Chiller and Boiler Maintenance & Repairs |
| IFB FY27-086-03 |
| Company Name Below: |
| 1. Chiller & Cooling Tower Tasks | Quantity | Regular | Non-Standard | Emergency | |
| 1 | Brush chiller condenser tubes - Annually | 1 | |||
| 2 | Change filter in closed loop system - Monthly | 12 | |||
| 3 | Check chiller and condenser pumps - Monthly | 12 | |||
| 4 | Check chiller and water temperatures - Monthly | 12 | |||
| 5 | Check cooler tower – clean sump screens, check belts - Monthly | 12 | |||
| 6 | Check/clean cooling tower spray nozzles and hot water basins - Monthly | 12 | |||
| 7 | Check/clean pumps – chiller and condenser – switch lead pump - Monthly | 12 | |||
| 8 | Inspect oil and Freon levels - Monthly | 12 | |||
| 9 | Cycle and check the function and packing on all water control valves - Monthly | 12 | |||
| 10 | Test Buildings A and B third floor temps vs chiller room - Monthly | 12 | |||
| 11 | In wintertime, check comfort boiler - Monthly | 12 | |||
| Subtotal for Chiller & Cooling Tower Tasks | $0.00 | $0.00 | $0.00 | ||
| 2. Boiler/Burner Combustion System Tasks | Quantity | Regular | Non-Standard | Emergency | |
| Combustion Chamber & Burner Cleaning | |||||
| 12 | Clean and inspect boiler air filters - Annually | 1 | |||
| 13 | Clean and inspect burner section - Annually | 1 | |||
| 14 | Clean burner assemblies and ignition systems - Annually | 1 | |||
| 15 | Clean the combustion chamber coil per manufacturer specs (Boiler 300S-850A) - Annually | 1 | |||
| 16 | Inspect and clean burner using shop air (Boiler 300S-850A) - Annually | 1 | |||
| Subtotal for Combustion Chamber & Burner Cleaning | $0.00 | $0.00 | $0.00 | ||
| Ignition & Flame Detection | |||||
| 17 | Check igniter. Clean and verify spark gap (Boiler 850) - Annually | 1 | |||
| 18 | Check flame sensor (Boiler 300S-850A) - Annually | 1 | |||
| 19 | Test flame failure detection system (Boiler 300S-850A) - Annually | 1 | |||
| 20 | Verify high/low fire flame signal compared to startup data (Boiler 850) - Annually | 1 | |||
| 21 | Check flame failure detection system components (Boiler 300A-850A) - Semi Annual | 2 | |||
| Subtotal for Ignition & Flame Detection | $0.00 | $0.00 | $0.00 | ||
| Gas & Air Supply | |||||
| 22 | Check drip leg and gas strainers (Boiler 850) - Annually | 1 | |||
| 23 | Check air vents for leakage (Boiler 300A-850A) - Monthly | 12 | |||
| 24 | Test intake air pressure (Boiler 300A-850A) - Monthly | 12 | |||
| 25 | Replace filter(s) when intake air pressure increases by -0.5 in (Boiler 300A-850A) - Monthly | 12 | |||
| Subtotal for Gas & Air Supply | $0.00 | $0.00 | $0.00 | ||
| Gas Pressures / Manifold / Firing Rate | |||||
| 26 | Check fan speed and manifold pressure (Boiler 850) - Annually | 1 | |||
| 27 | Check firing rate control vs manufacturer specs (Boiler 300A-850A) - Semi Annual | 2 | |||
| 28 | Test high and low gas pressure interlocks (Boiler 300A-850A) - Monthly | 12 | |||
| Subtotal for Gas Pressures / Manifold / Firing Rate | $0.00 | $0.00 | $0.00 | ||
| Venting / Stack / Dampers | |||||
| 29 | Check flue, vent, stack, or dampers (Boiler 300A-850A) - Monthly | 12 | |||
| 30 | Visually inspect burner flames (Boiler 300A-850A) - Monthly | 12 | |||
| 31 | Visually inspect condensation drains & traps (Boiler 300A-850A) - Monthly | 12 | |||
| 32 | Visually inspect venting system for leakage/deterioration (Boiler 300A-850A) - Monthly | 12 | |||
| Subtotal for Venting / Stack / Dampers | $0.00 | $0.00 | $0.00 | ||
| Safety Valves & Shutdown Devices | |||||
| 33 | Test safety/safety relief valves per ASME code (Boiler 850) - Annually | 1 | |||
| 34 | Recondition or replace low water cut-off device (Boiler 850) - Annually | 1 | |||
| 35 | Check valve core for 60 cycle hum/buzz + safety shut-off function (Boiler 300S-850A) - Annually | 1 | |||
| 36 | Perform leakage test on gas valves (Boiler 300S-850A) - Annually | 1 | |||
| Subtotal for Safety Valves & Shutdown Devices | $0.00 | $0.00 | $0.00 | ||
| 3. Electrical & VFD Cabinet Tasks - Required Frequency | Quantity | Regular | Non-Standard | Emergency | |
| 37 | Tighten all electrical connections - Annually | 1 | |||
| 38 | Check and Clean VFD Cabinets - Pre-Season | 2 | |||
| 39 | Tighten all terminals, electrical and pipe connections - Pre-Season | 2 | |||
| 40 | Check condition of contactors and starters - Pre-Season | 2 | |||
| 41 | Inspect all electrical components for wear - Semi Annual | 2 | |||
| 42 | Inspect all safety switches - Semi Annual | 2 | |||
| 43 | Inspect all venting/make‑up/exhaust motors - Semi Annual | 2 | |||
| Subtotal for Piping, Water, and System Leak Check | $0.00 | $0.00 | $0.00 | ||
| 4. Piping, Water, and System Leak Checks - Required Frequency | Quantity | Regular | Non-Standard | Emergency | |
| 44 | Inspect for water leaks - Semi Annual | 2 | |||
| 45 | Check for piping leaks around pumps, mixing valves, relief valves, fittings (Boiler 300A‑850A) - Monthly | 12 | |||
| 46 | Check water piping for corrosion or weakness - Monthly | 12 | |||
| 47 | Check expansion tank and closed loop system pressure - Monthly | 12 | |||
| Subtotal for Piping, Water, and System Leak Checks | $0.00 | $0.00 | $0.00 | ||
| 5. Operational Testing, Startup & Shutdown - Required Frequency | Quantity | Regular | Non-Standard | Emergency | |
| 48 | Turn boiler on checking ignition & operation - Semi Annual | 2 | |||
| 49 | Chiller – annual inspection start up and shut down - Pre-Season | 2 | |||
| 50 | Heater boiler annual inspection start up and shut down - Pre-Season | 2 | |||
| 51 | Walk site supervisor through written start-up protocol - Pre-Season | 2 | |||
| 52 | General operational comments and recommendations - Pre-Season | 2 | |||
| 53 | Control operation - Pre-Season | 2 | |||
| 54 | Safety control operation - Pre-Season | 2 | |||
| Subtotal for Operational Testing, Startup & Shutdown | $0.00 | $0.00 | $0.00 | ||
| 6. Gauges, Recording, Documentation - Required Frequency | Quantity | Regular | Non-Standard | Emergency | |
| 55 | Check and record alarms present/in history - Semi Annual | 2 | |||
| 56 | Record amp draws, pressures, temperatures - Semi Annual | 2 | |||
| 57 | Record model and serial numbers - Semi Annual | 2 | |||
| 58 | Record any repairs needed - Semi Annual | 2 | |||
| 59 | Fill out boiler tasking sheet for customer - Semi Annual | 2 | |||
| 60 | Recalibrate all indicating and recording gauges (Boiler 300A-850A) - Semi Annual | 2 | |||
| Subtotal for Gauges, Recording, Documentation | $0.00 | $0.00 | $0.00 | ||
| 7. Oil System Tasks - Required Frequency | Quantity | Regular | Non-Standard | Emergency | |
| 61 | Oil filters - Pre-Season | 2 | |||
| 62 | Oil level - Pre-Season | 2 | |||
| 63 | Oil replaced / type and amount - Pre-Season | 2 | |||
| 64 | Oil sample - Pre-Season | 2 | |||
| Subtotal for Oil System Tasks - Required Frequency | $0.00 | $0.00 | $0.00 | ||
| 8. Pumps & Mechanical Movement - Required Frequency | Quantity | Regular | Non-Standard | Emergency | |
| 65 | Inspect booster pumps for bearing wear/leakage - Semi Annual | 2 | |||
| 66 | Inspect pumps (SA) - Semi Annual | 2 | |||
| Subtotal for Pumps & Mechanical Movement | $0.00 | $0.00 | $0.00 | ||
| 9. Structural / Physical Inspection - Required Frequency | Quantity | Regular | Non-Standard | Emergency | |
| 67 | Inspect insulated panels for cracks/broken pieces - Annually | 1 | |||
| 68 | Inspect heat exchanger for cracks - Annually | 1 | |||
| Subtotal for Structural / Physical Inspection | $0.00 | $0.00 | $0.00 | ||
| 10. Chemical & System Monitoring - Required Frequency | Quantity | Regular | Non-Standard | Emergency | |
| 69 | Chemical testing: hardness, alkalinity, chlorides, nitrite, phosphates, pH, conductivity, biological activity - Monthly | 12 | |||
| 70 | Maintain chemical feed systems, scale/corrosion control, biocides, and water‑use tracking. - Monthly | 12 | |||
| 71 | Provide monthly monitoring data in reports for chemicals - Monthly | 12 | |||
| Subtotal for Chemical & System Monitoring | $0.00 | $0.00 | $0.00 | ||
| Grand total for All Services | $0.00 | $0.00 | $0.00 | ||
| 11. Ancillary Charges for additional Repairs - Unit of Measure | Quantity | Regular | Non-Standard | Emergency | |
| 72 | Labor Technician - Hourly | 1 | |||
| 73 | Additional Labor with approval - Hourly | 1 | |||
| 74 | Materials - Markup % (No greater then 8%) | 1 | |||
| 75 | New Chiller System | 1 | |||
| 76 | New Boiler System | 1 |
| Annually | Pre-Season | Semi Annual | Monthly | |
| Reg | $0.00 | $0.00 | $0.00 | $0.00 |
| Non Std | $0.00 | $0.00 | $0.00 | $0.00 |
| Emergency | $0.00 | $0.00 | $0.00 | $0.00 |
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