Chiller and Boiler System Maintenance
Closed State & local contract opportunity Posted
- Solicitation number
- IFB FY27-086-03
- State
- Arizona
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- 03113 Chillers, Heat Exchangers And Receivers
- 03167 Hvac Equipment, Accessories And Supplies (Not Otherwise Classified)
- 03176 Recycled Hvac Products, Accessories, And Supplies
- 12032 Chiller, Water, Large Flow Capacity (To Chill Hatchery Water)
- 22014 Energy Computerized Control Systems For Hvac, Lighting, Utilities, Etc. Combination
- 28030 Control Cables And Wires, Solid And Stranded, Single And Multiconductor (Up To 600V, For Use In Boiler Controls, Fire Alarms, Motors, Etc.)
- 820 Steam And Hot Water Boilers And Steam Heating Equipment
- 82008 Boilers, High Pressure
- 82012 Boilers, Low Pressure
- 82014 Boiler Parts And Accessories (Not Otherwise Listed)
Show all 31
- 82016 Boiler Tubes
- 82042 Controllers, Steam Boiler Automatic Conductivity
- 82064 Filters, Boiler Water
- 82080 Pulverizers, Boiler And Power Plant
- 82085 Steam Boiler Bottom Blow Alarm
- 82096 Recycled Steam And Hot Water Boilers And Heating Equipment
- 885 Water And Wastewater Treating Chemicals
- 88532 Boiler Water Chemical Treating Compounds
- 890 Water Supply, Groundwater, Sewage Treatment, And Related Equipment, Not For Air Conditioning, Steam Boiler, Or Laboratory Reagent Water
- 89078 Water Filters And Filter Elements (Except Boiler, Photographic Darkroom, And Swimming Pool): Cartridges, Etc.
- 91017 Energy Computerized Control System (Hvac, Lighting, Utilities, Etc) Installation, Maintenance And Repair Services
- 91450 Heating, Ventilating And Air Conditioning (Hvac)
- 91818 Boiler Chemistry Consulting
- 92893 Washing, Waxing, Polishing, Steam Cleaning, Disinfecting, Etc.
- 94125 Boiler Maintenance And Repair, Steam (Including Testing Services - See 941-56 For Hydrostatic Testing)
- 94155 Hvac Systems Maintenance And Repair, Power Plant
- 94156 Hydrostatic Testing Services, Boiler
- 95322 Boiler
- 96223 Chemical Treatment Of Boiler And Tower Water
- 96702 Air Conditioning, Heating, And Ventilating Equipment (Hvac) Manufacturing Services
- 99247 Hvac System Testing, Balancing And/Or Troubleshooting Services
- Point of contact
-
- Tonja Lepur tonja.lepur@phoenix.gov (602) 495-0616
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Phoenix Housing Department is requesting sealed bids for chiller and boiler system maintenance across multiple City-owned housing properties under IFB FY27-086-03, with offers due August 24, 2026 at 4:00 p.m. This is a Disadvantaged Business Enterprise - Neutral (DBE-N) Program contract with a Small Business Participation Plan requirement under 49 CFR Part 26.
The scope encompasses preventative maintenance on chiller, cooling tower, and boiler equipment; monthly chemical testing (hardness, alkalinity, chlorides, nitrite, phosphates, pH, conductivity, and biological activity); alarm documentation; emergency repair services; and manufacturer-recommended startup and shutdown procedures. The contractor must maintain Arizona Registrar of Contractors licensure and possess NBIC Code "R" Stamp authorization for pressure-retaining item repairs. Work is performed at multiple City-owned housing facilities throughout Phoenix, including homes, duplexes, apartments, and senior buildings. The contractor must be in operation for a minimum of five years and provide references demonstrating relevant experience.
The contract term is five years from the commencement date with no options to extend. Pricing must be firm and fixed for the initial one-year period; annual price increases are permitted upon written submission with 60 days' notice and supporting documentation, subject to City approval by the Chief Procurement Officer. All parts and labor carry a two-year warranty from final acceptance, with repairs and replacements warranted for five years.
The contractor must respond to inquiries within one business day and provide 24/7 emergency service with four-hour on-site response at no additional charge. Standard work hours are 7:00 a.m. to 5:00 p.m., Monday through Friday, excluding holidays. Labor rates are subject to Davis-Bacon requirements. Comprehensive insurance coverage must be provided within 14 calendar days of award. Background screening at maximum risk level is required due to unescorted access to private residences. Award will be made to the lowest responsive and responsible offeror. A non-mandatory pre-offer conference and site visit are scheduled for August 5, 2026, at 9:00 a.m. and 9:30 a.m., respectively. Written inquiries are due August 7, 2026, at 4:00 p.m.
Opportunity text
The City of Phoenix invites sealed offers forchiller and boiler system maintenance.
The Effective Date of this Agreement will be upon final signature and recording by the City Clerk's department.
The Commencement Date of this Agreement will be upon which is on or after the ordinance approved start date or the contract term start date that the Phoenix City Council approves or the Effective Date, whichever is later.
The term of this Agreement will be for 5 years, beginning on the Commencement Date, with no options to extend.
This solicitation is available through the City's Procurement Portal. For technical support issues related to the City's Procurement Portal, Offeror may use the support bubble on the bottom right, or email procurement-support@opengov.com for any assistance. For other issues related to this solicitation please contact the procurement officer listed under Contact Information.
Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by reaching the end of the term including any extensions exercised, or termination pursuant to the provisions of this Agreement.
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