Presentation Burnett Library Energy Efficiency Upgrade Pre-Bid Meeting REBID 6.13.24.pdf
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- Solicitation number
- PW-24-454
- Issued by
- California
About this file
This is a Pre-Bid Meeting presentation for the City of Long Beach, California, regarding the Burnett Library Energy Efficiency Upgrade (Rebid) project. The project involves removal and replacement of existing roof-top located mechanical system equipment with new roof-top located mechanical systems, removal of the existing roof with installation of new roofing, and new equipment screening. The mandatory pre-bid conference was held on June 13, 2024, at 9:30 A.M., with a mandatory job site walkthrough scheduled for the same date at 11:30 A.M. Requests for Information (RFI) were due on June 17, 2024, with bids due electronically through Long Beach Buys on July 1, 2024, by 10:00 A.M. The project start date is September 2024 with an anticipated completion date of May 2025. City Council award was expected in late August 2024. Contractors attending the pre-bid conference were required to register attendance by sending an email to the Project Manager by June 14, 2024, before 12:00 p.m. Pacific Time, with failure to do so resulting in bid rejection.
The engineer's estimate for the project is $1.2 million. Contractors must hold a valid Class B, C-20, or C-39 license and submit bids electronically only through the City of Long Beach - Long Beach Buys platform. Bid security of 10 percent is required, and contractors must perform a minimum of 20 percent of work. The project is subject to California Prevailing Wage regulations (Labor Code § 1720) with 2024-1 wage rates applicable. All contractors and subcontractors must be registered with the Department of Industrial Relations (DIR), comply with apprenticeship requirements (DAS 140 and 142), and upload certified payrolls weekly to LCPtracker. A Project Labor Agreement (PLA) applies to the project with local hire goals of 40 percent and transitional/veteran worker hire goals of 10 percent. The project includes a 21-calendar-day facility closure for HVAC system removal and replacement, with a Notice to Procure issued after contract execution to allow purchase of long-lead mechanical system items.
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BURNETT LIBRARY ENERGY EFFICIENCY UPGRADE (REBID)
PRE-BID MEETING
June 13th, 2024
9:30am
Agenda
• Introductions
• Location & Existing Site Photos
• Project Overview & Scope of Work
• Bid Requirements
• Project Requirements
• Labor Compliance
• Project Labor Agreement (PLA)
• Bid Schedule
• Pre-Bid Sign-In
**Please remember to use the mute button whether joining via a computer or phone to avoid disruption during the meeting.
Introductions
• City of Long Beach – Public Works
• Kimvy Nguyen, Project Manager
E-mail: Kimvy.Nguyen@psomas.com
• City of Long Beach – Financial Management/Business Services Bureau
• James Vazquez, Labor Compliance Analyst
E-mail: James.Vazquez@longbeach.gov
• City of Long Beach - Economic Development
• Eric Galeana, Project Labor Agreement
E-mail: Eric.Galeana@pacific-gateway.org
Location – Hill St. – Long Beach
Site Photos – Burnett Library Entrance
Site Photos - Existing Roof
Site Photos – Existing HVAC System
Project Overview and Scope of Work
ENGINEER’S ESTIMATE: $1.2M
DESCRIPTION OF WORK: The work for Burnett Library consists of removal and replacement of existing roof-top located mechanical system equipment and replacement with new roof-top located mechanical system. Existing roof to also be removed and new roofing to be installed for the facility. There will also be new equipment screening for the new mechanical system.
Project Schedule
Approximate Project Schedule:
• Start Date: September 2024
• End Date: May 2025
Important Items to Note:
• Notice to Procure: A written Notice to Procure will be issued to the contractor after contract execution but prior to Notice to Proceed to purchase long lead items of roof top mechanical systems.
• Facility closure scheduled for 21 calendar days. Anticipated removal/demolition of existing HVAC systems and replacement of new systems to be completed during this time. City will coordinate with contractor to determine exact timeframe. Facility expected to be open during the rest of construction duration.
Bid Requirements – Contract Documents
• Required License
Class B, or C-20, or C-39
• Submission of Bids
Electronic Submittal through City of Long Beach - Long Beach Buys ONLY
Note: Give yourself enough time for bid submittal as the system will close at the bid time
• Bid Opening, Location, Day, Time
Electronic through City of Long Beach - Long Beach Buys
• Bid Security
10% (see Division A, Bid Security, Page A-2)
• Self-Performance – 20% - Division H
• Contractor Minimum Qualifications – Division C
Labor Compliance
Prevailing Wage:
• This project is subject to State of California Prevailing Wage regulations (Labor Code § 1720). Please refer to
Prevailing Wage Language - Bidding Document
• Division A: Notice Inviting Bids - Pages A-3 and A-4, State of California Wage Rates for this job will be: 2024-1
• Division D: Post Bid Documents - Contract Document contains all Prevailing Detail- Page 4-6
Other Requirements:
• Contractor & all subs must be registered with DIR
• Apprenticeship requirements (DAS 140 and 142)
• Certified payrolls must be uploaded weekly in LCPtracker
• Assigned Labor Compliance Consultant will monitor the contract and request ancillary payroll documents on a monthly basis via “Discrepancy Notice”
• Labor Compliance withholds will be held on progress payments when contractors are noncompliant with requested payroll documents.
New Project Labor Agreement (PLA)
• Union VS Non-Union Contractors
• Letter of Assent
• Local Hire Goal – 40%
• Transitional/Veteran Worker Hire Goal – 10%
• Apprentices
• Jobs Coordinator
• Pre-Con/Pre-Job Conference
Bid Schedule
• Bid Advertisement Date: March 22, 2024
• Mandatory Pre-Bid Conference: June 13th, 2024 at 9:30 A.M.
• Mandatory Job Site walk through: June 13th, 2024 at 11:30 A.M.
• Request for Information (RFI) due (14 calendar days prior to Bid Opening): June
17th, 2024
• Bid Due Date & Bid Opening electronically through LB Buys: July 1st, 2024 by 10:00
A.M.
• Council Award (Approximate): Late August 2024
Pre-Bid Sign-In
IMPORTANT: The contractor attending today’s pre-bid meeting is responsible for registering that they attended by sending an e-mail to Kimvy Nguyen, Project Manager at Kimvy.Nguyen@psomas.com by June 14th, 2024 before 12:00pm (Pacific Time).
Include in the e-mail:
• Contractor (Company), Address, City, State, Zip Code and Phone Number
• Company Representative who attended the Teams pre-bid meeting
• Indicate whether Prime or Subcontractor
Failure to send the pre-bid sign-in e-mail will result in your bid being rejected as the pre-bid conference is mandatory. See Notice Inviting Bids – Division A.
For any questions or request for information (RFI), please send to Kimvy.Nguyen@psomas.com
Note: The City will not respond to a RFI or questions after the deadline period.
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