Prequalification_for_Purchase_of_Custom_Furniture_(FF&E)_Bid.pdf

2026-059

PREQUALIFICATION FOR PURCHASE OF CUSTOM FURNITURE

(FF&E) BID

Mt. San Antonio College

1100 N. Grand Ave.

Walnut, CA 91789

Mt. San Antonio College

REQUEST FOR PROPOSAL

Prequalification for Purchase of Custom Furniture (FF&E) Bid

I. Introduction II. Scope of Work

III. Supplemental Conditions IV. Vendor Questionnaire

Attachments:

A - Mt. SAC - Template Field Services Contract*

B - Prequalification_Application_(rev_06-2026)

C - 00420 Performance Bond Revised sample

D - 00430 Payment Bond Revised Sample

E - Written Specifications

F - FF&E Phase II Schedule

G - Furniture Log

H - Furniture Plan_Color Coded

I - CF1_SCE Reception Spec

J - CF2_Division Reception Spec

K - CT1A_CT1B_Custom Work Table

L - MSR1 Sheet Rack

M - RB1 Residential Bed

N - WT1A_WT1B Work Table

O - WT2 Work Table

P - WT3 Work Table

Request For Proposal #2026-059 Title: Prequalification for Purchase of Custom Furniture (FF&E) Bid

Q - WT4A_WT4B_ Work Table

R - CAD_1 Furn_Bid 2

S - CAD_2 Furn_Bid 2

T - CAD_4 Furn_Bid 2

U - CAD_x-1 arch_231128-hh

V - CAD_x-2 arch_231128-HH

EE - CAD_x-4 arch_231128 HH

FF - Custom Furniture - Standard

1. Introduction

Request for Proposals for : Prequalification for Purchase of Custom Furniture (FF&E) Bid, (2026-059)

1.1. Summary

This project is being issued solely for the purpose of contractor prequalification. At this stage, contractors are only being evaluated for their qualifications, experience, licensing, and ability to perform the scope of work. Upload your prequalification packets by the established due date. Only contractors that successfully meet the prequalification requirements and are formally approved by the College will be invited to participate in the subsequent solicitation for the main project. Please note that all project-related attachments, including drawings, specifications, plans, and supporting documents, are being provided for reference and informational purposes only as part of the prequalification review process.

These materials are intended to assist contractors in understanding the general scope, complexity, and anticipated requirements of the project and should not be interpreted as final bid documents or authorization to perform any work. The new four-story Technology and Health Building at Mt. San

Antonio College will bring together programs currently spread across six separate locations, including modular buildings, the Health Careers facility, and the existing Technology buildings. This transformative

273,000-square-foot facility will support 10 departments and 26 academic programs, consolidating them into a single, innovative learning environment. Not only will this be the largest building on Mt. SAC’s campus, but it will also be the largest instructional facility of any community college in California.

Furniture Design Philosophy: The furniture design philosophy for the Technology and Health Building is rooted in supporting a dynamic, forward-thinking educational environment. Furniture is thoughtfully selected and strategically placed to showcase the identity of each program, creating visually distinct, branded spaces that reflect the character and purpose of the disciplines they serve. To promote student engagement, the design emphasizes flexibility—offering a variety of seating styles, collaborative workstations, and inviting social zones that encourage interaction, collaboration, and informal learning.

Inspired by professional and industry environments, the furnishings convey a modern, innovative aesthetic that prepares students for the expectations of their future careers. At the same time, every piece is chosen with durability, ease of maintenance, and user comfort in mind—ensuring a long-lasting, adaptable, and accessible experience for both students and faculty. This thoughtful integration of function, form, and flexibility fosters innovation, supports diverse learning styles, and strengthens the connection between education and real-world application. It is the goal that furniture for this project must align with the standards of a leading global company that operates within a multi-cultural and diverse environment. Solutions must be value-driven and performance-oriented, with an emphasis on a design-forward approach that reflects innovation, functionality, and aesthetic excellence. Furniture selections should support a dynamic, high-performance workplace while embodying the brand’s commitment to thoughtful design and cultural inclusivity. Products must be backed by rigorous research and problem-solving methodologies, ensuring adaptability and long-term usability. Furthermore, majority of the furniture must be sourced from domestic manufacturing facilities to support local economies, ensure quality control, and promote sustainable, efficient production practices.

1.2. Background

Mt. SAC is a single-campus California community college district that annually currently serves over

50,000 full-time equivalent credit and noncredit students. Interested respondents to this RFP should go to www.mtsac.edu to learn more about the District. This website includes information, including the current educational, facilities, strategic, student equity, and technology plans that will be essential in the preparation of a response to this RFP.

In July 2019, the Board of Trustees approved a Final Project Proposal to the State Chancellor's Office for the Technology and Health Replacement Project on the site of the current swimming pool and surrounding buildings 27A, 27B, and 27C. This project will construct new education facilities that will centralize, co-locate, and expanded the programs currently housed in the existing Technology and

Health facility (Building 28), Design Technology Center (Building 13), and the Health facility (Building 67A and B). State funding has been approved for preliminary plans, working drawings, and construction for the Technology and Health Replacement project. The State Capital Outlay funds will reimburse the

College for the costs up to 51%. In November 2020, the Board of Trustees approved the design contract for the new Technology and Health Replacement building. The building will be a 273,293 square foot, four-level, multi-purpose facility. In December 2023, the Board of Trustees approved the construction contracts to build the building. This procurement will provide the furniture for the lecture classrooms, laboratory classroom, computer classroom, faculty & adjunct offices, Division offices, meeting rooms, storage room and student study and communal spaces in the new Technology and Health Replacement

Building. The , project is currently under construction and is scheduled to be substantially complete by

June 2026. This will be phase one out of two phases to purchase furniture for this project. In November

2025, the Board of Trustees approved RFP #2025-142 to purchase the office, classroom, and ancillary furniture for this project. In April 2026, the Board of Trustees approved the purchase the furniture for the Air Traffic Control program to be placed on the 4th floor of this building. The furniture, fixtures, and equipment design scope for the Technology and Health Replacement Building (Building 460) requires adherence to code and regulatory ADA requirements and encourages the incorporation of environmental sustainability principles. The scope includes, but is not limited to, space planning, furniture development and specifications, furniture documents, coordination of vendor proposals, procurement support, field coordination, and installation for furniture completion.

1.3. Timeline

Release Project Date July 22, 2026

Pre-Proposal Meeting (Mandatory) August 3, 2026, 9:00am

Agenda https://mtsac-edu.zoom.us/j/82540792635?pwd=dXNRRY8TPvQ

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Meeting ID: 825 4079 2635

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Request for Information Cut Off August 5, 2026, 2:00pm

Submit Prequalifications No Later than: August 12, 2026, 3:00pm

2. Scope of Work

2.1. Prequalification

This project is being issued solely for the purpose of contractor prequalification. At this stage, contractors are only being evaluated for their qualifications, experience, licensing, and ability to perform the scope of work. Upload your prequalification packets by the established due date. Only contractors that successfully meet the prequalification requirements and are formally approved by the College will be invited to participate in the subsequent solicitation for the main project.

Please note that all project-related attachments, including drawings, specifications, plans, and supporting documents, are being provided for reference and informational purposes only as part of the prequalification review process. These materials are intended to assist contractors in understanding the general scope, complexity, and anticipated requirements of the project and should not be interpreted as final bid documents or authorization to perform any work.

2.2. License Classification Requirement

C-6 - Finish Carpentry and/or B - General

2.3. Manufacturer Qualifications

To be eligible for consideration on this project, manufacturers must meet the following qualifications:

1. Extensive expertise in custom furniture design and fabrication, with a strong emphasis on technical knowledge, hands-on experience, and precision craftsmanship. Proven ability to deliver high-quality solutions that fully comply with BIFMA, UL, and all applicable industry standards and regulatory requirements.

2. Local Manufacturing Requirement

The selected manufacturing vendor must be located within a 100-mile radius of Walnut, California, to ensure efficient coordination, reduced lead times, and responsive on-site support when required.

Vendors must demonstrate extensive knowledge, hands-on experience, and proven capabilities in custom furniture design and fabrication. All manufacturing processes and finished products shall meet or exceed applicable industry standards, including BIFMA and UL requirements, as well as all relevant local, state, and federal regulations.

The vendor shall have the ability to:

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• Execute high-quality custom fabrication with precision and consistency

• Provide shop drawings, prototypes, and mock-ups as needed

• Maintain strict quality control procedures throughout production

• Coordinate closely with project stakeholders for design intent, revisions, and delivery schedules

• Support site visits, inspections, and installations within the specified geographic area

Preference will be given to vendors with a demonstrated track record of delivering compliant, durable, and well-crafted custom furniture solutions within similar project scopes.

3. The vendor shall assign a dedicated Project Manager responsible for overseeing the design scope and field installation, ensuring seamless coordination, adherence to project requirements, and successful execution from concept through completion.

4. The vendor shall provide a warranty that aligns with the “Basis of Design” manufacturer’s guidelines, ensuring consistency in coverage, duration, and performance standards.

5. The vendor shall have proven expertise in the integration and fabrication of electrical components, including a comprehensive understanding of UL listing requirements, electrical safety standards, and regulatory compliance. Demonstrated knowledge of circuitry, load considerations, and real-world applications is required to ensure all systems are designed and installed safely and effectively.

6. Must be familiar with the unique requirements and standards of higher education environment, including durability, flexibility, and ADA compliance.

7. Manufacturing and Fabrication

• Material Sourcing: Capabilities to source and work with a wide range of materials, ensuring the flexibility to meet different design, durability, and cost requirements.

• Precision Engineering: Using advanced machinery (e.g., laser cutters, CNC routers, 3D printers) that can deliver precise cuts, engravings, or fabrications needed for custom solutions.

• Integration with Supply Chain: Ability to manage custom manufacturing through a well-integrated supply chain to handle specific product parts or materials needed for each order.

• Customization Flexibility: Capacity to manufacture custom features that may require specialized equipment or processes, if necessary.

8. Testing and Quality Assurance

• Prototyping and Testing: Ensuring that custom products are rigorously tested for functionality, durability, safety, and compliance with industry standards.

• Feedback Loops: Implementing systems that allow for continuous feedback from customers and production teams to refine and improve custom solutions.

• Regulatory Compliance: Ensuring that custom products meet legal and industry-specific regulations (e.g., environmental, safety standards, certifications).

9. A mock-up of the CNET custom table shall be required prior to full fabrication. The mock-up will be included as part of the overall project scope and contract value, and must be reviewed and approved before production proceeds.

2.4. Dealer Qualifications

To be considered for this project, the furniture dealer must demonstrate the following qualifications and capabilities:

1. Proven Process

The dealer must have a well-documented, repeatable project delivery process that ensures consistency, quality control, and timely execution across all phases—from design development through final installation.

2. Process Efficiency

The selected furniture dealer must demonstrate a high level of efficiency, with a strong emphasis on the speed of transactions—ensuring that orders are processed swiftly and deliveries are fulfilled without unnecessary delays. The transaction process should be clear, simple, and easy to navigate for all parties involved, minimizing complexity and reducing the risk of errors. The dealer should leverage modern automation and technology solutions to streamline operations, with systems that are both effective and reliable in managing orders, tracking deliveries, and handling documentation. Equally important is responsive and accessible customer support; the dealer must be proactive, communicative, and solution-oriented when addressing inquiries or resolving any issues that arise throughout the transaction process.

3. Qualified Leadership and Team Members

The dealer’s team must include experienced professionals with clear leadership, defined roles, and relevant expertise. Team members should demonstrate strong communication skills, project management capabilities, and a client-focused approach.

4. Proactive Approach and Problem-Solving

5. The dealer must take a proactive role in identifying potential challenges and providing timely, creative, and cost-effective solutions. Their ability to anticipate issues and offer alternatives is essential for smooth project execution.

6. Storage Capability

The dealer must have access to secure, climate-appropriate storage facilities for furniture items, with the ability to coordinate phased deliveries as needed to accommodate project schedules or site constraints.

7. Technical Skills

The dealer’s team must possess strong technical knowledge related to furniture systems, including layout verification, electrical/data integration, and compliance with safety and accessibility standards.

8. Proven Field and Installation Procedures

The dealer must have established and successful field procedures for coordinating deliveries, managing installations, and resolving on-site issues efficiently. Installation teams must be qualified, licensed where applicable, and experienced in handling projects of comparable scale and complexity.

9. Strong Manufacturer Relationships

The dealer must demonstrate an established and effective working relationship with the manufacturers they represent. This includes streamlined communication, access to resources, and the ability to facilitate custom solutions or expedite service when needed.

2.5. Installer Qualifications

The installer must demonstrate proven experience in completing systems furniture installations of a comparable scope, material type, and design complexity as specified for this project. A strong track record of successful, in-service performance is required. The installer must possess all licenses necessary to perform this scope of work in the State of California. They are also responsible for securing all required approvals from the State of California and local governing authorities related to the design, attachment, and installation of the furniture.

Prior to fabrication, the installer must conduct thorough field verification of all dimensions necessary for furniture installation. This includes assessing any required field modifications and confirming the exact locations of all electrical and data connections as they relate to the furniture layout.

Should any discrepancies arise between the construction documents and actual field conditions, the installer is responsible for notifying the District immediately upon discovery.

Additionally, the installer must provide appropriate building protection along all paths of travel and within the designated product assembly areas. Daily removal of all installation-related trash is required to maintain a clean and safe work environment throughout the duration of the project.

3. Supplemental Conditions

3.1. Insurance and Bonds

1 Contractor’s Insurance. Pursuant to Article 6 of the General Conditions, the Contractor shall obtain and maintain the following insurance coverage, with minimum overage amounts as set forth below:

Employers Liability Insurance $1,000,000

Commercial General Liability Insurance:

Per Occurrence $1,000,000

Aggregate $2,000,000

Automobile Liability Insurance: $1,000,000

(If not included in General Liability coverage)

Workers Compensation Insurance Statutory Limits

1.1 Automobile Liability Insurance. Contractor shall provide coverage for any auto, including owned, non-owned, and hired automobiles and covering all operations by or on behalf of the Contractor.

2 Subcontractors’ Insurance. Contractor is required to have his subcontractors insured to the minimum coverage amounts set forth in Item 5.1, above. Upon request, the Contractor shall furnish the District with satisfactory proof of such coverage.

3 Certificates of insurance shall clearly state that the District is named as additional insured under the policy described and that such insurance policy shall be primary to any insurance or self-insurance maintained by the District.

4 Subcontractors’ Bonding. In addition to the Performance and Payment Bonds required of the

Contractor per Article 6.9 of the General Conditions, Contractor shall require Performance and Payment

Bonds of all subcontractors performing work in excess of $25,000.

3.2. Prequalification Process

Prime contractors must be prequalified by the District before the bid opening. Applications are available through Mt. SAC’s eProcurement portal and must be submitted electronically by the stated deadline.

Only approved contractors will be invited to bid and given at least two weeks to respond. Ensure all references and submitted information are current and accurate.

Phase 1 - Contractors to submit their prequalification packets by the established deadline. Contractors will be notified on or before June 5th if they are prequalified or not.

Phase 2 - Only contractors that are approved will be invited to the main project for bid submission.

4. Vendor Questionnaire

4.1. Formal Prequalification Packet*

Please download the below documents, complete, and upload.

Contractors must submit all required prequalification documentation, including reviewed or audited financial statements, a bondability letter, current contractor licensing, DIR registration, and any other required materials, for the District to evaluate and process the prequalification application.

• Prequalification_Applicatio...

*Response required

4.2. Acknowledgement*

I certify that I have downloaded, read, understood and agreed to all of the solicitation and contract documents herein

☐ Please confirm

*Response required https://government-project.s3.us-west-2.amazonaws.com/247695/f3ed9017-85bc-48d1-83fe-203cf81f72b3_Prequalification_Application_%28rev_06-2026%29.pdf