PreOffer Conference Slide Deck 3.17.2023.pdf
PDF 302 KB Posted
- Solicitation number
- P23001870
- Issued by
- Honolulu County, Hawaii
About this file
This document is a Pre-Offerors' Conference Slide Deck for the State of Hawaii Department of Labor and Industrial Relations (DLIR) Unemployment Insurance (UI) Modernization RFP-23-01-UI. The RFP seeks proposals from qualified contractors to provide UI system modernization software and implementation services. The project has an aggressive implementation timeline, with the complete system solution required to be deployed and operational within three years of the contract date. Key project goals include improving system security, reducing fraud, enhancing core performance measures, workflow, process automation, and analytics and reporting. The RFP schedule includes a pre-proposal conference on March 17, 2023, a written question submittal deadline of March 31, 2023, proposal due date of April 28, 2023, and an anticipated award date of September 22, 2023, with a contract start date of November 1, 2023. Offerors who receive a score of 900 or greater in the initial evaluation will be invited to on-site demonstrations at the DLIR offices from June 19 to July 15, 2023.
The RFP emphasizes the importance of offerors being compliant with Hawaii's Hawaii Compliance Express (HCE) requirements, as non-compliant offerors will not be awarded the contract. No other pricing, set-aside, incumbent, or funding details are provided in the slide deck.
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State of Hawaii DLIR Unemployment Insurance Modernization
RFP-23-01-UI
Pre-Offerors’ Conference March 17, 2023
Announcements
• This meeting is being recorded.
• A copy of today’s presentation will be available in HIePro.
• Q&A will be accepted at the end of today’s session.
• Please use the raise hand feature in Teams.
• Questions about the project and the application should be submitted via the Written Questions submittal process.
• All responses during today’s meeting will be compiled and will be posted in HIePRO.
Agenda
• Implementation Timeline
• UI Modernization Guiding Principles
• RFP Schedule and Significant Dates
• Written Submission of Questions
• Proposals Due Date
• Offeror Demonstrations
• Hawaii Compliance Express (HCE)
• General Q&A on the RFP Process
Implementation Timeline Based on funding and other considerations, it is paramount that, the complete System solution be deployed and operational within three (3) years of the contract date.
Depending on the Offeror’s proposed implementation plan, the phase dates may change as needed.
The go-live date may not change.
Phase Due Date Analysis and Requirements Finalization Phase 1/30/2024 Design Phase 5/29/2024 Development Phase 11/25/2024 Integration Phase 5/24/2025 System Testing Phase 11/20/2025 UAT Phase 4/19/2026 Go-Live Phase 7/18/2026
Benefits, Tax, Appeals
Financials
Analytics
Reporting
• Improve System Security and Reduce Fraud
• Improve UI Core Measure Performance
• Improve Workflows
• Improve Process Automation
• Improve Analytics and Reporting
UI Modernization Guiding Principles
RFP Schedule and Significant Dates Reference: Section 1.1 of the RFP
Event Date
Solicitation Release March 10, 2023
Pre-Proposal Conference March 17, 2023; 10:00 A.M. HST via Teams
Written Question Submittal Deadline March 31, 2023; 4:00 P.M. HST
State’s Response to Written Questions April 14, 2023; 5:00 P.M. HST
Proposal Due Date and Time April 28, 2023; 4:00 P.M. HST
Evaluation Period May 1, 2023 – June 9, 2023
Notification to Offerors Moving Forward to
Round 2 of the Evaluation Process
June 9, 2023
Offeror Demonstrations June 19, 2023 – July 15, 2023
On-Site at the DLIR Offices only.
Estimated Due Date for BAFO, if necessary August 25, 2023; 4:00 P.M. HST
Anticipated Award Date: September 22, 2023
Anticipated Contract Start Date November 1, 2023
Written Submission of Questions Reference: Section 1.1 of the RFP
• All questions are required to be submitted in writing via HIePRO by the deadline stated in the RFP, March 31, 2023 at 4:00 pm HST.
• The State will respond to all offerors’ questions also in HIePRO by April 14, 2023 by 5:00 pm HST.
Proposals Due Date Reference: Section 1.1 Schedule and Significant Dates
• Offerors’ proposals are due on April 28, 2023 by 4:00 pm via the HIePRO system only.
Offeror Demonstrations Reference: Section 8.0 of the RFP
• Offerors who receive a score of 900 or greater will continue to Round 2 of the evaluation and scoring process and will be notified on Hawaii State eProcurement (HIEPRO) per the schedule outlined in Section 1.1 Schedule and
Significant Dates.
• Offerors will be notified individually by June 9, 2023 of their scheduled dates and time.
Demonstration Dates: June 19, 2023 – July 15, 2023
Demonstration Location: On-Site at the DLIR Offices only.
Hawaii Compliance Express (HCE)
• HCE is an electronic system that enables vendors doing business with the State to quickly and easily document compliance with applicable laws. HCE expedites ability to furnish proof of compliance with the requirements of 103D-310(c), HRS
• Highly recommend verifying compliance or registering as soon as possible
• Award will not be made to a non-compliant Offeror
• Reference Section 10.7 of RFP document or visit https://vendors.ehawaii.gov/hce
RFP Questions and Answers
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