Amendment_03_Signed.pdf
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- Solicitation number
- P23001870
- Issued by
- Honolulu County, Hawaii
About this file
This document is Amendment 03 to Solicitation #RFP-23-01-UI issued by the State of Hawaii Department of Labor and Industrial Relations (DLIR) for an Unemployment Insurance (UI) Modernization project. The amendment revises the schedule, increases the page limits for certain proposal sections, updates staffing requirements, and clarifies other contract requirements. Key dates include a revised proposal due date of May 5, 2023, offeror demonstrations scheduled for July 10 - August 11, 2023, and an anticipated award date of September 22, 2023 with a contract start date of November 1, 2023.
The amendment also reduces the Operations & Maintenance period from 10 years to 5 years, updates the data quality and lineage management plan requirements, and revises the software and hardware update strategy policy. Pricing is required for a 5-year Operations & Maintenance period. The state reserves the right to require contractor staff to be onsite as needed, with a preference for co-location at DLIR offices. The RFP also includes minor updates to preferences, project plan, and implementation service requirements.
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Amendment 03 1 of 6 RFP-23-01-UI
The State of Hawaii Department of Labor and Industrial Relations
April 6, 2023
AMENDMENT 03
TO
Solicitation #RFP-23-01-UI
Unemployment Insurance Modernization
1. The following changes are made to Section 1.1, Schedule and Significant Dates:
From:
Event Date
Solicitation Release March 10, 2023
Pre-Proposal Conference March 17, 2023; 10:00 A.M. HST via Teams
Written Question Submittal Deadline March 31, 2023; 4:00 P.M. HST
State’s Response to Written Questions April 14, 2023
Proposal Due Date and Time April 28; 4:00 P.M. HST
Evaluation Period May 1, 2023 – June 9, 2023
Notification to Offerors Moving Forward to
Round 2 of the Evaluation Process
June 9, 2023
Offeror Demonstrations June 19, 2023 – July 15, 2023
On-Site at the DLIR Offices only.
Estimated Due Date for BAFO, if necessary August 25, 2023; 4:00 P.M. HST
Anticipated Award Date: September 22, 2023
Anticipated Contract Start Date November 1, 2023
Amendment 03 2 of 6 RFP-23-01-UI
To:
Event Date
Solicitation Release March 10, 2023
Pre-Proposal Conference March 17, 2023; 10:00 A.M. HST via Teams
Written Question Submittal Deadline March 31, 2023; 4:00 P.M. HST
State’s Response to Written Questions April 7, 2023
Proposal Due Date and Time May 5; 4:00 P.M. HST
Evaluation Period May 8, 2023 – June 16, 2023
Notification to Offerors Moving Forward to
Round 2 of the Evaluation Process
June 16, 2023
Offeror Demonstrations July 10, 2023 – August 11, 2023
On-Site at the DLIR Offices only.
Estimated Due Date for BAFO, if necessary September 1, 2023; 4:00 P.M. HST
Anticipated Award Date: September 22, 2023
Anticipated Contract Start Date November 1, 2023
2. The following changes are made to Section 8.0 Evaluation Criteria and Scoring, Subsection
8.1.5 Round 1 Evaluation Criteria, Evaluation Criteria 1 Executive Summary:
From:
Maximum Pages 3 Pages
Increased Maximum Pages to 15 Pages.
3. The following changes are being made to OF-5 sheet 1. Total Solution Cost Summary, Line 20:
“Grand Total Cost Solution Costs (including 10 years of Operations & Maintenance)”.
“Grand Total Solution Costs (including 5 years of Operations & Maintenance)”.
Amendment 03 3 of 6 RFP-23-01-UI
4. The following changes are being made to OF-12 Proposed Project Organization and Staffing” Section 2.0 Offer Key Personnel Qualifications:
From:
Project Manager • PMP or equivalent certification.
• Lead project manager for system integration project with a one-time cost of ten million dollars or more.
• A minimum of five (10) years’ experience as lead project manager for implementation projects.
Project Manager • PMP or equivalent certification.
• Lead project manager for system integration project with a one-time cost of ten million dollars or more.
• A minimum of five (5) years’ experience as lead project manager for implementation projects.
5. The following changes are made to Section 8.0 Evaluation Criteria and Scoring, Subsection
8.1.5 Round 1 Evaluation Criteria, Evaluation Criteria 6 Implementation Plan, Bullet Item 17:
Data quality and data lineage management plan from data intake to business intelligence
To:
Data quality management plan from data intake to business intelligence.
Data lineage management plan from data intake to data intelligence.
6. The following changes are made to Section 10.25 Requirements and Design Finalization Item #6:
Contractor shall maintain a current version to one version minus current software and hardware update strategy policy at all times during the project, where “N” in this case is the latest service pack, patch, major update, maintenance release, driver, firmware version, etc. and “N-1” is two releases older than the latest “N” release.
Amendment 03 4 of 6 RFP-23-01-UI
Contractor shall maintain a current version to one version minus current software and hardware update strategy policy at all times during the project, where “N” in this case is the latest service pack, patch, major update, maintenance release, driver, firmware version, etc. and “N-1” is one release older than the latest “N” release.
7. The following additions are made to OF-12 Table 2:
• Added the Offeror Lead Developer project role.
• Added the Offeror Lead Architect project role.
• Uploaded the Revised OF-12 Proposed Project Organization and Staffing.
8. The following changes are made to OF-2 Offeror Entity Reference Questionnaire.
• Section 2 Instructions are updated.
• Section 3 Instructions are updated.
• Uploaded the Revised OF-2 Offeror Entity Reference Questionnaire
9. The following changes are made to Attachment B – Proposed Project Organization and
Staffing.
• Program Manager – Minimum Qualifications lists “A minimum of seven (7) years’ experience as Project Director for Unemployment Insurance system implementation projects.”
• Project Manager – Minimum Qualifications lists “A minimum of five (5) years’ experience as lead project manager for implementation projects.”
10. The following changes are made to the RFP, Section 10.21 Assumptions, Bullet number
6.
The Contractor Project Manager, Technical Lead(s), and UI Functional Lead(s) – Benefits, Tax, and Appeals are expected to be onsite at 100%. All other implementation staff members are expected onsite up to 50%. DLIR reserves the right to demand any Contractor implementation staff be onsite as needed. DLIR prefers that Contractor implementation staff is co-located at the DLIR offices.
"The Contractor Project Manager, Technical Lead(s), and UI Functional Lead(s) – Benefits, Tax, and Appeals are expected to be onsite at 100%. All other delivery-based staff members are expected onsite up to 50%. DLIR reserves the right to
Amendment 03 5 of 6 RFP-23-01-UI demand any Contractor implementation staff be onsite as needed. DLIR prefers that Contractor implementation staff is co-located at the DLIR offices."
11. The following changes are made to Section 8.0 Evaluation Criteria and Scoring, Subsection 8.1.5 Round 1 Evaluation Criteria, Evaluation Criteria 3 Financial Statements:
Maximum Pages 5 Pages
Increased Maximum Pages to 25 Pages.
12. The following changes are made to the RFP, Section 10.5 Preferences.
• All references to SPO-038 are replaced with SPO-009.
13. The following changes are being made to the Exhibit 3, Section 3.7 Project Plan, Subsection 3.7.2.
From:
“The Contractor shall maintain the Project Plan. Contractor shall adhere to the Project Plan and its associated Schedule. The Schedule in the Project Plan shall not change as a result of time required by Contractor to correct Deficiencies, unless otherwise agreed beforehand in writing by State. However, the Schedule may, in State’s discretion, be extended on a day to day basis to the extent that State’s review of a Service or Deliverable and review of 27 corrections of Deficiencies in accordance with the Acceptance process is longer than described in the Schedule.”
“The Contractor shall maintain the Project Plan. Contractor shall adhere to the Project Plan and its associated Schedule. The Schedule in the Project Plan shall not change as a result of time required by Contractor to correct Deficiencies, unless otherwise agreed beforehand in writing by State. However, the Schedule may, in State’s discretion, be extended on a day to day basis to the extent that State’s review of a Service or Deliverable and review of Deficiencies in accordance with the Acceptance process is longer than described in the Schedule.”
14. Uploaded the Revised OF-9 Implementation Service Requirements. Clarity was provided on the timing for each deliverable listed in Table 10.
Amendment 03 6 of 6 RFP-23-01-UI
15. Uploaded a high-level project org chart. Project Org Chart.pdf
Anne Perreira-Eustaquio
Unemployment Insurance Administrator Department of Labor & Industrial Relations Unemployment Insurance Division
Date
Apr 6, 2023 https://stateofhawaii.na1.adobesign.com/verifier?tx=CBJCHBCAABAAKQ5ytkAnK2HVwxvxRHG8JoBn7KMbNjUl
| 2023-04-06T18:55:45-0700 | |
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