PreBid_Memo.pdf
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- Solicitation number
- Event 32701-13774
- Issued by
- Van Buren County, Tennessee
About this file
This prebid memorandum, issued by the Tennessee Department of Environment and Conservation, provides notification and logistical details for a competitive solicitation (Event Number 32701-0000013774) to perform comprehensive repair work on seven structures at Big Ridge State Park located in Maynardville, Tennessee. The project encompasses roofing replacement, siding installation, painting, interior restroom renovations, and structural repairs across four shelter units, a horsebarn, a ranger shelter, and visitor center restrooms. A mandatory pre-bid site visit is scheduled for November 25, 2025, at 1:00 p.m. EST at the park's visitor center, with bid submissions due by December 8, 2025, at 2:00 p.m. CST. All on-site work must be completed by January 30, 2026. The contract represents a one-time purchase with no renewal options and is structured as a competitive award to the lowest-cost responsive and responsible bidder.
Bidders must possess an active BC-B or BC Tennessee Building Contractor license and submit a payment bond equaling 25 percent of the contract price. The project budget exceeds $100,000, with final award contingent upon appropriation and availability of state or federal funds. No specific set-aside designations for disadvantaged enterprises are mentioned in the solicitation. Contractors must register with the Tennessee Department of Revenue for sales and use tax compliance and submit a subcontractor declaration form if subcontractors will be used. Subcontractors performing work in licensed trades must hold valid contractor licenses for work portions exceeding $25,000. The contract prohibits assignment without prior written approval and requires strict compliance with Tennessee Code Annotated Section 62-6-119.
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Text version
PREBID INFORMATION
Event Number: 32701-0000013774
Big Ridge State Park Repairs on (7) Structures
A pre-bid site visit will be conducted by the Department of Environment & Conservation for this solicitation. Bidders are encouraged to attend this optional pre-bid site visit; however, attendance of this pre-bid site visit is NOT required in order to submit a bid.
A pre-bid site visit will be conducted by the Department of Environment and Conservation Office for this solicitation at the date, time and location specified below:
Date/Time:
Location:
November 25, 2025, 1 p.m. (EST)
Big Ridge State Park
1015 Big Ridge Park Rd., Maynardville, TN 37807
(Meet @ Visitor Center)
The Department of Environment & Conservation conducts bid conferences to discuss the Invitation to
Bid requirements, gather information, and to give the prospective bidders an opportunity to ask questions arising from their review of the solicitation. This conference is the time for interested bidders to ask questions about the bidding process, terms, conditions, and specifications relating to the solicitation.
The pre-bid conference is for information purposes only. Nothing stated at the pre-bid conference shall change the invitation to bid unless the change is reflected in writing in the formal invitation to bid.
Should you find any errors in this solicitation please submit those noted errors in writing to the buyer's attention prior to the pre-bid conference.
Interested bidders should review all documents concerning the solicitation before the pre-bid conference. In the event that bidders wish to review hard copies of these documents during the pre-bid, bidders are responsible for bringing these to the conference for individual use.
After the pre-bid conference, a final copy of the invitation to bid reflecting any changes will be issued to vendors on the bid list. The invitation to bid will have a designated closing date and time and must be completed and returned for bidding purposes.
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