Big_Ridge_SCOPE_OF_WORK.pdf

Shelters 1-4, Horsebarn, Range Shelter, and Visitor Center Restroom Repairs

Big Ridge State Park 1015 Big Ridge Park Road

Maynardville, Tennessee 37807

This request for bids is for a Contract to furnish all material, equipment, supplies, and labor necessary to replace roofing, siding, and paint.

General Conditions

1) On-Site work shall be performed between receipt of signed Contract or Purchase Order and January 30, 2026, unless a written exception is granted by the Facilities Management Regional Manager.

2) For this project, the Contractor and applicable subcontractors shall possess an active BC-B sm, BC-B, BC Tennessee Building Contractor license prior to submitting a bid.

Failure of the Contractor and applicable subcontractors to provide copies of their appropriate license shall result in the disqualification of the bid. All licenses shall be verified via Tennessee Commerce and Insurance database before project award.

3) The Contractor shall not assign this Contract or enter into a subcontract for this project without prior written approval of Facilities Management. The Contractor’s bid shall include a Declaration of Intended Use of Subcontractor(s) form that clearly states the intent to use a subcontractor, along with their name and license number. Facilities Management reserves the right to reject a bid in whole or a subcontractor, based upon failure to possess an appropriate active TN builder’s license. After project award, any proposed substitution or addition of a subcontractor shall require written Facilities Management acceptance and approval before being allowed on-site or perform any work under this Contract. All subcontractors are required to have an active TN Building Contractor license in accordance with T.C.A. 62-6-102(4)(A)(ii) for the applicable work to be performed before and throughout the project. Any proposed subcontractor failing to meet these requirements are not allowed to perform work on any portion of this project.

4) All work shall comply with State-approved versions of the IBC, standards, regulations, other applicable codes, manufacturer’s recommendation, and best practices. The Contractor is responsible for all permits and associated fees.

5) Only the Facilities Management Project Manager or Facilities Management Regional Manager can approve any alterations, modifications, and substitutions of the specifications or requirements of the project. No additional work shall be authorized unless pre-approved by either the Project Manager or Regional Manager in writing.

Park/Hospitality management and staff are not authorized to make any changes, deletions, or additions to the project or accept any portion of the work. This Contract shall be modified only by a written agreement signed by all parties. Any work performed outside of the written scope with any written change orders will be the responsibility of the Contractor or others and not Facilities Management. All questions, directives, and acceptance shall come only from either the Facilities Management Regional Manager and/or Project Manager.

6) The Contractor shall keep the jobsite clean and safe and leave in a neat and tidy manner.

7) All color selections shall be provided to the Contractor by the Facilities Management Project Manager.

8) All material substitutions must be pre-approved prior to bid acceptance.

9) All materials shall be installed per manufacturers’ recommendation, industry best practice, and applicable code.

10) All dimensions listed are approximate. The Contractor is solely responsible for verifying actual dimensions prior to ordering any materials or bidding. No allowances shall be made due to a bidder neglecting to visit the site and verifying dimensions and conditions.

11) All work performance under this Contract shall be under the full-time direction of the Contractor. The Contractor shall be responsible for work and performance, and damages of any subcontractors and/or independent contractors or laborers hired in connection with the work under this Contract.

General Scope of Work

Description of Demolition or Associated Work All debris shall be removed from the park property and disposed of in accordance with all applicable regulations, unless specifically noted.

1) Shelter 4:

a. The Contractor shall remove all siding, soffits, and damaged trim/fascia including interior of shelter.

b. The Contractor shall remove the window openings that currently contain window units on the lakeside of the former snack bar, as well as the lakeside door of the former snack bar that leads to the covered shelter.

c. The Contractor shall remove the windows between the former snack bar and under shelter.

d. The Contractor shall remove sheetrock ceilings, lighting, switches, receptacles, wall vents, doors and frames in the restrooms.

e. The Contractor shall remove the door between the laundry area and former snack bar area.

f. The Contractor shall remove lighting, switches, receptacles in the shelter.

2) Horsebarn:

a. The Contractor shall remove all siding, damaged trim/fascia and damaged roofing (on rear) of structure.

3) Shooting Range:

a. The Contractor shall remove all roofing materials from range shelter.

4) Visitor Center Restrooms:

a. The Contractor shall remove doors and frames on the two exterior restrooms and storage room.

b. The Contractor shall remove secondary interior door into the storage room.

c. The Contractor shall remove ceiling vents, heaters (to be saved), and lighting on ceiling.

d. The Contractor shall remove all sheetrock from ceilings and toilet wall in restrooms.

e. The Contractor shall remove all items on the walls, including receptacles, switches, grab bars, etc.

f. The Contractor shall remove all fiber reinforced polymer (FRP) from restroom walls.

g. The Contractor shall remove built in paper towel holders/wastebaskets from walls.

h. The Contractor shall remove toilets.

i. The Contractor shall saw cut flooring to facilitate the centering of the toilets.

j. The Contractor shall remove water lines from back wall of restrooms.

New Work

1) Shelters 1-3:

a. The Contractor shall pressure wash structures, tables and concrete.

b. The Contractor shall treat structures with foaming insecticide to eliminate boring bee issue.

c. The Contractor shall fill holes in structure from bee damage.

d. The Contractor shall seal structure and benches on Shelter 1.

e. The Contractor shall paint Shelters 2 and 3 with two coats of “Park Brown” paint. An insecticide paint additive shall be used.

2) Shelter 4:

a. The Contractor shall repair any deteriorated framing and install new house wrap before installing new Cedar Texture Engineered Treated wood siding in the original board and batten style.

b. The Contractor shall frame in windows and lakeside door on lakeside before installing new Cedar Texture Engineered Treated wood siding in the original board and batten style.

c. The Contractor shall replace deteriorated sections of support posts.

d. The Contractor shall replace any deteriorated fascia boards before installing Cedar Texture Engineered Treated wood fascia.

e. The Contractor shall replace soffit with vented Cedar Texture

Engineered wood soffit.

f. The Contractor shall pressure wash the tables and concrete surrounding the structure and fireplace.

g. The Contractor shall treat any affected areas for Carpenter Bees and fill holes.

h. The Contractor shall install a new door and frame between the laundry and former snack bar area with a new metal door to match exterior doors.

i. The Contractor shall replace the exhaust fan in the laundry area with a similar fan.

j. The Contractor shall replace the switches, receptacles, lights under shelter with new LED vapor tight fixtures.

k. The Contractor shall replace the doors and frames in the restrooms with new non-vented doors to match existing with new BEST lock cylinders.

l. The Contractor shall install new moisture resistant sheetrock on the restroom ceilings.

m. The Contractor shall install new LED light fixtures on new motion sensors and new receptacles in restrooms. The exhaust fan shall be replaced with similar fan.

n. The Contractor shall install new Hopper style windows with frosted glass in both restrooms.

o. The Contractor shall caulk and paint the Shelter with two coats of “Park Brown” paint, with “Touch of Sand” on doors only. An insecticide paint additive shall be used.

3) Horsebarn:

a. The Contractor shall repair any deteriorated framing and install new house wrap before installing new Cedar Texture Engineered Treated wood siding, fascia and trim to match existing style.

b. The Contractor shall install new five-rib metal roofing to match the color of the existing.

c. The Contractor shall caulk and paint the structure with two coats of “Park Brown” paint, with “Touch of Sand” on doors only. An insecticide paint additive shall be used.

4) Shooting Range Shelter:

a. The Contractor shall install new underlayment with ice and water shield on the outer three-foot of the roof edges before laying new architectural shingles.

b. The Contractor shall install new trusses to be centered between existing trusses.

c. The Contractor shall treat any affected areas for Carpenter Bees and fill holes.

d. The Contractor shall paint the structure with two coats of “Park Brown” paint. An insecticide paint additive shall be used.

5) Visitor Center Restrooms:

a. The Contractor shall install new soap dispensers, paper towel holders, and toilet paper holders - Owner-Furnished, Contractor- Installed (OFCI). The sinks / counters in the restrooms are to remain.

b. The Contractor shall install new insulation and sheetrock on ceilings to match existing. The ceilings shall be painted with two coats of white ceiling paint.

c. The Contractor shall install new A/C vents, LED lighting, and vent fans. Heaters and thermostats shall be retained/reused.

d. The Contractor shall frame in the areas left behind from the removal of built in paper towel holders/waste baskets and add insulation and moisture resistant sheetrock as needed.

e. The Contractor shall install new FRP on the walls.

f. The Contractor shall install new mirror to match the existing, and new vanity lights.

g. The Contractor shall install new white motion sensors and GFCI receptacles and plates.

h. The Contractor shall install new grab bars centered behind toilets.

i. The Contractor shall replumb the toilet drains to the center of the wall and floor drains to extend to entry doorway of room and ensure proper operation.

j. The Contractor shall replumb the water lines to the center of the wall behind the toilets to facilitate the install of new tankless toilets.

k. The Contractor shall install and compact sub-base to match existing and pour concrete to match existing thickness and grade to maintain floor drainage.

l. The Contractor shall install new ceramic tiles on the floor, and to a height of 4-feet on the walls.

m. The Contractor shall install new toilets with new wax rings, automatic flush valves and closet flanges.

n. The Contractor shall install new faucets with automatic valves.

Approved Brands and Specifics (or Pre-approved Equal) Item Approved Brand or

Pre-Approved Equal Specific Requirements

Bee Treatment Bioadvanced, Spectracide

18 oz. Ready-to-Use Termite and Carpenter Bee Insect Killer Foam

Insecticide Paint Additive

Outlast NBS30 - No Bug Stuff Paint Additive - 16 oz Bottle

Sealant for Shelter 1

Sherwin Williams SuperDeck Log Home & Deck Stain color # DB 7302 “Walnut Brown”

Exterior Paint Sherwin Williams, PPG

Exterior Acrylic Latex with Lifetime Limited Warranty

Siding, Trim, Fascia

LP Smartside Engineered Treated Composite with 50 Year Warranty

Caulk Dap, Titebond

Elastomeric Joint Sealant complying with ASTM C920 Grade NS, class 25 or higher Or Latex Joint Sealant complying with ASTM C834

Shelter 4 Vapor Lights

Run Bison, ETI Lighting

8-feet White 500-Watt Equivalent Integrated LED Dimmable LED Vapor Tight Fixture, CCT/Wattage/Lumens Selectable, UL/DLC

Restroom Lights (Shelter 4 and VC)

Lithonia, Commercial Electric

FML4W 4 ft. 4000/5000/6000 Lumens Integrated LED Dimmable White Wraparound Light, 4000K

Vanity Lights Lithonia, Commercial Electric

Contractor Select 18-Watt 24-inch. One Light Brushed Nickel LED Vanity Light Bar Switchable Light Color

Wall Motion Sensors

Lutron Maestro Motion Sensor Switch, No Neutral Required, 5-Amp, Single-Pole/Multi-Location, White

(MS-OPS5MH-WH)

Windows Custombasementwin dows.com

24x24 White Hopper Window with Privacy Glass and Exterior Mounting Flange (verify actual size)

Vent Fans Costway 200 CFM Ceiling Quiet Bathroom Exhaust Fan for 200 sq. ft. Energy Star

Toilets American Standard 3043001.020 Madera 16-1/2-inch H ADA Elongated Toilet, 1.1-1.6GPF

Flush Valves Zurn EcoVantage ZER6200PEV-CPM Sensor Flush Valve

Ceramic Tiles Style Selections Mesa Beige 12-in x 12-in Glazed Porcelain Stone Look Floor and Wall Tile (0.96-sq. ft/ Piece)

Faucets Zurn Z6915-XL AquaSense Centerset Sensor Faucet with

0.5 GPM Aerator and 4-in. Deck-Mount Spout, Chrome

Specific Instructions

1) All work shall be coordinated with Park Staff.

2) All structures that show bee damage shall be treated with insecticide and coated with insecticide paint additive.

3) No substitutions are to be made without approval from East TN Regional Office (ETRO)

Project Management.

4) A complete set of job specifications shall be on site with Contractor or Sub-Contractor.

Additional Terms and Conditions

1) All aspects of this job shall be left in a finished condition: All finish work, interior and exterior walls and trim, finish painting, caulking and final cleanup are included in this Contract.

2) The Contractor shall be responsible for determining where all utilities are on the job site and care should be taken to protect the utilities from any damage caused by the demolition/construction. This shall include any underground utilities around the job site area. If damage occurs, it shall be repaired within a 24-hour period from the time damage occurs.

3) The Contractor shall perform work on regular time and shall invoice work time and material not to exceed the quoted price. Any variance in quote shall be addressed only with a representative of the Facilities Management Regional Office before any additional work is undertaken or materials ordered.

4) Work shall be scheduled to avoid any interference with normal operation of the park as much as possible. During the construction period, coordinate construction schedules and operations with the Park Manager. Work shall be conducted during the normal business hours of Monday through Friday, 8:00 a.m. to 4:30 p.m., unless an alternate schedule is approved by Facilities Management.

5) The successful Contractor shall schedule and attend a pre-construction conference where a pre-construction form shall be signed by Facilities Management, Contractor and Park Manager or park representative before work can begin. The Contractor shall also schedule and attend a final inspection where a final inspection form shall be signed by Facilities Management, Contractor and Park Manager or park representative before final invoice shall be paid.

6) The Contractor shall protect areas adjacent to his work and shall be required to repair any damage they may cause. The Contractor shall protect work of other trades. The Contractor shall correct any painting related damage by cleaning, repairing, or replacing, and refinishing as directed by Facilities Management. The Contractor shall leave residences and other buildings in a habitable manner after hours by securing unfinished openings.

7) Workmanship shall be warrantied for not less than one year from date of final inspection. Materials shall be warrantied as per manufacturer’s warranty.

8) Unless otherwise indicated, all materials, equipment, and supplies shall be new and in good condition, UL listed when applicable, and all work accomplished in a manner acceptable to Facilities Management.

9) Clean up of the project site shall be the responsibility of the Contractor. The Contractor shall assure that job site is clean of nails, debris, etc., at end of each day to ensure safety. The Contractor shall clean up and haul away all scrap when work is completed to an approved location off state property.

10) The Contractor, employees, and sub-contractors shall be licensed, certified, or registered as required. They shall be registered in the State of Tennessee Edison purchasing system.

11) The State of Tennessee shall not be held liable for any damage, loss of property, or injury of personnel resulting from actions of the Contractor and/or his/her sub-contractors or employees.

12) At all times, the Contractor shall have a copy of project specifications, permits, and Certificate of Insurance on-site.

13) Facilities Management may terminate this Contract for convenience without cause and for any reason. Facilities Management shall give the Contractor at least thirty (30) days written notice before the termination date. The Contractor shall be entitled to compensation for all conforming goods delivered and accepted by the Facilities Management or for satisfactory, authorized services completed as of the termination date. In no event shall the State be liable to the Contractor for compensation for any goods neither requested nor accepted by the Facilities Management or for any services neither requested by Facilities Management nor satisfactorily performed by the Contractor. In no event shall the State's exercise of its right to terminate this Contract for convenience relieve the Contractor of any liability to the State for any damages or claims arising under this Contract.

14) If the Contractor fails to properly perform its obligations under this Contract in a timely or proper manner, or if the Contractor materially violates any terms of this Contract, the State shall have the right to immediately terminate the Contract and withhold payments in excess of compensation for completed services or provided goods.

Notwithstanding the above, the Contractor shall not be relieved of liability to the State for damages sustained by virtue of any Breach Condition and the State may seek other remedies allowed at law or in equity for breach of this Contract.

15) Notwithstanding any use of the approved subcontractors, the Contractor shall be the prime contractor and responsible for compliance with all terms and conditions. The State reserves the right to request additional information or impose additional terms and conditions before approving an assignment of this Contract in whole or in part or the use of subcontractors in fulfilling the Contractor's obligations under this Contract.

16) The Contractors and all subcontractors are not authorized to day laborers or temporary labor on this project without the express written permission of Facilities Management.

17) The Contractor shall have a Certificate of Insurance on file with Facilities Management and in compliance with state regulations. The Contractor shall have insurance as shall protect the Contractor from claims which may arise out of or result from the Contractor’s operations under the Contract and for which the Contractor may be held legally liable, whether such operations be by the Contractor or by sub-contractor or by anyone directly or indirectly employed by any of them, or anyone associated with them for whose acts they may be liable. Sub-contractors shall also be registered in the State of Tennessee Edison purchasing system, be listed on the bid application, submit copy of applicable license, and shall show proof of insurance and have workers compensation.

18) Note: Before the Contract resulting from this Invitation to Bid is signed, the apparent successful proposer shall be registered with the Department of Revenue for the collection of Tennessee sales and use tax. The State shall not approve a Contract unless the proposer provides proof of such registration. The foregoing is a mandatory requirement of an award of a Contract pursuant to this solicitation.

19) Invoice shall be submitted for payment not before project completion and final project acceptance but also no later than 10 days after project completion and acceptance. A copy of the invoice shall be submitted to: Deborah Quist, 160 State Circle, Rocky Top, TN 37769, 865-606-0785, deborah.g.smith@tn.gov.

20) Facilities Management Regional Contacts for this project are:

Regional Manager: Chad Young, 865-606-1551, chad.young@tn.gov

Project Manager: Chris Mayeaux, 865-340-3287, chris.mayeaux@tn.gov